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VILLAGE DISTRICT OF EIDELWEISS
COMMISSIONERS MEETING
February 28, 2014
The Board of Commissioners met at 11:00 am on Friday, February 28, 2014. In attendance were Commissioners Ron Sandstrom, Mike Smith and Larry Leonard.
At 11:00 am the meeting was called to order by Chairman Ron Sandstrom.
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1. Agenda
Mike Smith makes a motion to approve the agenda. Larry Leonard seconds the motion and the motion passed 3-0.
2. Highway Department Report
A purchase order for edges for the Top Kick plow blades is presented. Ron Sandstrom makes a motion to approve the purchase of plow blade edges for $475. Mike Smith seconds the motion and the motion passed 3-0. Mike Smith makes a motion that no additional funds be expended on the Top Kick without direct approval. Ron Sandstrom seconds the motion and the motion passed 3-0. A purchase order for hard wiring the sander for the F-550 is presented. Ron Sandstrom makes a motion to have the sander for the 550 hard wired. Mike Smith seconds the motion and the motion passed 3-0.
3. Administration
Email communications and compliance with RSA 91-A are discussed. Board members are reminded that they are not allowed to discuss District business outside of a posted public meeting and are reminded to refrain from sending emails directly to each other. All communications are to be through the office.
4. Other Business
Mike Smith makes a motion to include the VDOE website for email communication sign up with the 2014 Water Usage Fee. Ron Sandstrom seconds the motion and the motion passed 3-0.
The Huttwil bulletin board is discussed. A sign which resembles the office sign on the front of 1680 Conway Road had been discussed last year for placing in this area. The sign was not ordered as the map was distorted at the size desired. Google maps and means of obtaining a map other than the standard VDOE road map are outlined. This will be looked into for this summer.
Alternate energy supply is discussed. Mike Smith states that a review of off peak hours for pumping of water to the tanks could result in a significant savings. Mike Smith will look into this option further. The lack of an automatic return to PSNH at the end of the term for the alternate supplier contract that has been received is discussed. The representative had stated that this automatic return could be included in the contract, but it isn’t in the draft received.
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Discussion on the rates and changes in the market is held. Potential overall savings is discussed.
Mike Smith discusses the need to control the medical insurance costs going forward. Ron Sandstrom outlines that he has received an offer for assistance from Ralph Lutjen. A comparison to other municipalities is also desired as part of this review of potential alternate plans for the employees. Mike Smith makes a motion to form a committee to look into medical insurance costs and alternate available plans with 1 Commissioner, Administrator Nancy Cole, Ralph Lutjen and one other person to be determined. Ron Sandstrom seconds the motion and the motion passed 3-0. Larry Leonard will be the representative from the Board of Commissioners for this committee. Treasurer Dinah Reiss will be asked to participate.
At 12:00 pm Ron Sandstrom makes a motion to enter Non-Public Session pursuant to RSA 91-A:3, II (a) employee matters. Mike Smith seconds the motion. Motion is called via roll call; Ron Sandstrom yea, Mike Smith yea, Larry Leonard yea, and the motion passed 3-0.
At 1:55 pm Ron Sandstrom makes a motion to exit Non-Public Session and adjourn the meeting. Mike Smith seconds the motion. Motion is called via roll call; Ron Sandstrom yea, Mike Smith yea, Larry Leonard yea, and the motion passed 3-0.
Respectfully submitted,
Nancy E. Cole
Administrator
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