2014-05-02 Commissioners Meeting

[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2014/05/CM050214.pdf"]VILLAGE DISTRICT OF EIDELWEISS
COMMISSIONERS MEETING
May 2, 2014

The Board of Commissioners met at 3:00 pm on Friday, May 2, 2014. In attendance were Commissioners Ron Sandstrom and Larry Leonard. Also in attendance were Water Operator Ray Seeley, Treasurer Dinah Reiss and Clerk Jay Buckley.[expand="More Text"]

At 3:02 pm the meeting was called to order by Chairman Ron Sandstrom.

1. Agenda

Larry Leonard makes a motion to accept the agenda as presented. Ron Sandstrom seconds the motion and the motion passed 2-0.

2. Water System

The water system is discussed. Discussion on the need to shut down pumps when a communication error occurs is held. The possibility of limiting the hours any pump will run at one time will be discussed with programmer Jason Roach.

Jungfrau and Muddy Beach stations are discussed. Storage capacity of the tanks at each location is discussed. Lining a tank is an alternative to replacing and could be used on all tanks except Muddy Beach. The ability to keep the District in water during relining of a tank is discussed. The District maintained supply during the testing and cleaning of the 30,000 gallon tanks at Reinach; current water usage will be reviewed for verification.

Top needs for the system stability moving forward are a reliable 25 horse power pump at Jungfrau and full functioning of the Muddy Beach well field.

The single to three phase conversion panel at Jungfrau station is old and should be considered for updating during pump replacement. The controller should also be changed. This could also be done at a later time if costs dictate. The replacement of the 25 horse power pump with a new conversion panel is estimated by Ray Seeley to be in the vicinity of $15,000. Ray Seeley will send a quote next week for review. Additional programming within the SCADA system could read the amps of the pumps during operation for additional diagnostic abilities with the new panel. Replacement of the 10 horse power pump at Jungfrau station is discussed. This pump could be considered for replacement with a 25 horse power pump so as to reduce the burden on the one primary pump. This, as well as a 10 horse power pump, will also be quoted.

Oak station and the known head loss occurring between this station and the Chocorua station are discussed. This is not a priority, but will be followed and should remain on the long term list of items to address. Ray Seeley estimates $3,500 for replacement of the off line pump at the Oak station. If the controllers were to be updated at the same time, the cost estimate would increase to the area of $7,000.

Muddy Beach is discussed. Ray Seeley outlines the option of bypassing the current storage tank and booster pumps at Muddy Beach by having the wells distribute directly into the system. Variable speed pumps with controllers would be used. The wells and capacity of the Muddy Beach well field are discussed. One will is currently not producing for unknown reasons. Diagnosis of this well is discussed. Ray Seeley states that the cost to investigate the well would be around $2,100. If the well is not collapsed, additional diagnosis would begin on the pump and lines at that time.

Timing of upgrades and system work is discussed. If replacing the 25 horse power pump at Jungfrau is deemed top priority, then the investigation of Muddy Beach well field could be scheduled going forward.

DPW well may need a software update to have it shut down should Jungfrau station loose communications. This should be done at all locations so as to not allow a pump to run dry if a tank is too low, or to not allow overflowing of a tank by sending too much water. An option to update the chemical feeds to pacing pumps is outlined and discussed. If this is done, then a pH probe at Reinach could be added for additional system control. A calibration column is being priced out for the caustic soda usage calculations.

The hydro system at the Summit station is discussed. This portion of the system is not programmed into the SCADA system. This should be added for tank level and booster pump run hours. A mechanical level indicator could be used as a low cost means of supplying the SCADA system with the height of water within the tank.

Establishment of a capital improvement plan that includes pipe replacement is recommended and discussed. Funding of projects and long term funding for the water system is outlined and discussed. Past challenges of funding water system improvements are discussed.

At 5:07 pm Ron Sandstrom makes a motion to adjourn the meeting. Larry Leonard seconds the motion and the motion passed 2-0.

Respectfully submitted,

Nancy E. Cole
Administrator
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