[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2014/07/CM061114.pdf"]VILLAGE DISTRICT OF EIDELWEISS
COMMISSIONERS MEETING
June 11, 2014

The Board of Commissioners met at 10:00 am on Wednesday, June 11, 2014. In attendance were Commissioners Ron Sandstrom, Mike Smith and Larry Leonard. Also in attendance were Kelly Robitaille (highway), Paul Fluet and Nick Sceggell of Fluet Engineering Associates and Stewart Heath of R.L. Heath & Sons Construction. [expand title="More Text"]

At 10:00 am the meeting was called to order by Chairman Ron Sandstrom at the intersection of Eidelweiss Drive and Oak Ridge Road.

The design for the intersection of Oak Ridge Road and Eidelweiss Drive is discussed. Delineator posts are recommended as the best means of marking the edge of the ditches. Connection of the culverts with perforated pipe (embedded in stone and covered with fabric) and a catch basin along the west edge of Eidelweiss Drive and closing in that portion of the ditch is discussed. The stone that is in this ditch could be removed and the area filled in with compactable fill to the level of the catch basin. The bottom of Oak Ridge at #1 is reviewed. This side will be cleaned up for appearance. The depth of the ditches is discussed. Ditch depth was discussed and Paul pointed out that the bottom of ditches should be 12 to 18 inches below the centerline of the road so the gravel box under the pavement can drain groundwater under the pavement sideways, and into the ditch, thus minimizing water freezing under the pavement in winter and causing the pavement to heave, and over time fail.

Paul Fluet outlines that this is only one portion of the road project: when the road is repaved and properly crowned, the ditches will need to handle a higher volume of water than what is being observed currently. The end result will be to have the area at #1 Oak Ridge cleaned up and looking neater. Along Eidelweiss Drive the area will have a connecting culvert pipe added, a catch basin, and be filled in. This will also aid in creating more of a 90 degree turn from Oak Ridge onto Eidelweiss Drive.

The area at #2 Oak Ridge was not completed. The ditch was stopped prior to the driveway so as to not disturb two trees that would need to be removed to ditch this area. In review of the water flow, this driveway may not need the culvert that was originally intended. The area will be watched and a culvert could be added in the future if necessary.

The area at the intersection of St Moritz is reviewed. Most of the water from higher up on Oak Ridge will be diverted down St Moritz during phase II of the construction. The recently placed isolation valves will be marked for protection. The roadway center line spikes placed by the surveyor should be repainted.

The area at #23 Oak Ridge is reviewed. Check dams at 30 foot intervals are outlined as an option to slow water coming through this section. Difficulty in maintaining check dams is discussed. Placement of 6” erosion stone (rip rap) in the ditch abutting the up slope portion of this property to slow water will be done. The homeowner will be asked if a culvert is desired at the driveway entrance. Mike Smith makes a motion to have the homeowner submit a design for a culvert under the driveway to be reviewed by Fluet Engineering Associates prior to approval. Larry Leonard seconds the motion and the motion passed 3-0.
Larry Leonard leaves the meeting prior to the next stop.

The area at #59 Oak Ridge Road is reviewed. Erosion around the property is viewed. Mike Smith makes a motion to place rip rap around the corner from Upper Lakeview Drive to Oak Ridge Road and continue down to the paved driveway. Ron Sandstrom seconds the motion and the motion passed 2-0. Mike Smith makes a motion to place rip rap from the paved driveway to the rock approximately 40 feet down hill. Ron Sandstrom seconds the motion and the motion passed 2-0.

The S-turn on Oak Ridge Road is viewed. The stone placed at the curve is discussed. The stone should be flattened to below the road grade. Paul Fluet recommends a paved swale be placed from the bottom of the S-turn to Clemens Place. The rip rap would be removed prior to paving. Kelly Robitaille will obtain a quote for paving this swale.

68 Eidelweiss Drive is viewed. Ron Sandstrom leaves the meeting. The culvert on this property is getting filled with road silt. Options are discussed; a catch pit on the property before the culvert, adding a culvert under the road from #71 which would run diagonally under Eidelweiss Drive to the far side of the property for #68 or a possible overflow pond are outlined. Wetlands in the area are discussed and remove some possible options. Placing a catch basin across the street, at the corner of #71 Eidelweiss Drive may need to be deep and could create a steep slope. Enlargement of and cleaning the shallow basin which already exists at the corner of this property with rip rap stone dams leading to it to slow water flow and catch some of the road silt is outlined as the best option for now. We may want to add a check dam in the ditch on Gloria’s property if she gives you permission. Mike Smith will bring the options to the next Commissioners meeting.

At 12:20 pm the meeting is adjourned.

Respectfully submitted,

Nancy E. Cole
Administrator
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