[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2014/08/CM071714.pdf"][expand title="More Text"] VILLAGE DISTRICT OF EIDELWEISS
COMMISSIONERS MEETING
July 17, 2014

The Board of Commissioners met at 8:00 am on Thursday, July 17, 2014. In attendance were Commissioners Ron Sandstrom and Mike Smith. Also in attendance was Kelly Robitaille (highway).

At 9:07 am the meeting was called to order by Chairman Ron Sandstrom.

1. Agenda

Mike Smith makes a motion to approve add a Non-Public Session and approve the agenda as amended. Ron Sandstrom seconds the motion and the motion passed 2-0.

2. Highway Department Report

Kelly Robitaille discusses the time needed for grading operations and a proposed schedule. Evening hours could be organized such that Mondays and Thursdays could be set for 12 hour days with Wednesday and Tuesday at 8 hours and Friday off. Duration of this flexible schedule, which would be set in accordance with the availability of grader operator Tony Eldridge, would be for a limited time. Mike Smith suggests adding a third twelve hour day to take maximum advantage of the longer days, with four hours of overtime weekly. Weather being a factor in the schedule is discussed. Mike Smith makes a motion to approve 4 hours weekly of overtime for each highway member. Ron Sandstrom seconds the motion and the motion passed 2-0. Mike Smith makes a motion to revisit the schedule on August 4th. Ron Sandstrom seconds the motion and the motion passed 2-0. Mike Smith makes a motion to approve a flexible schedule for the DPW during grading operations and training including three (3) 12 hour days and one (1) eight hour day, weather depending. Ron Sandstrom seconds the motion and the motion passed 2-0. Mike Smith makes a motion to move the wooden raft from Boulder Beach to Porridge Shore Beach. Ron Sandstrom seconds the motion and the motion passed 2-0.
Zee medical will be in tomorrow to evaluate the first aid supplies. Beach cleaning is reported to be going well. Ron Sandstrom makes a motion to send the drawings from Paul Fluet Associates for the bottom of Oak Ridge Road at Eidelweiss Drive to three contractors. Mike Smith seconds the motion. Discussion is held on separating the placing of the catch basin and culvert pricing from the fill and landscape. Mike Smith seconds the motion. Mike Smith moves to amend the motion to include five contractors; R. L. Heath & Sons, Jon E Cyr & Son, BEQ III Construction and add Bob Wirling and Rotten Rock. Ron Sandstrom seconds the amendment and the motion, as amended, passed 2-0. Mike Smith makes a motion to break the bid sheet into two parts; pipe placement and landscaping. Ron Sandstrom seconds the motion and the motion passed 2-0.

3. Water System Planning

4. Administration

The proposed redesign of the Huttwil bulletin board is discussed. Mike Smith makes a motion to remove the road designation color coding wording from the map and to increase the size of the arrows. Ron Sandstrom seconds the motion and the motion passed 2-0.

Email addresses received in the office are discussed. Mike Smith outlines a recent comment by a resident on receiving an email from someone other than the District through the website. The public nature of email addresses that the District is in possession of as confirmed by Attorney Dan Crean is discussed. A notice that email addresses are a matter of public record and could be released may be placed on the website. Ron Sandstrom discusses placing 91-A requests on the website. Ron Sandstrom makes a motion to place 91-A requests received on the website. Mike Smith seconds the motion and the motion passed 2-0. Mike Smith makes a motion to have further discussion on this subject and a legal review on August 11th. Ron Sandstrom seconds the motion and the motion passed 2-0.

The punch list items for the Jungfrau pump installation have been sent.

5. Accounts Payable
6. Minutes
7. Commissioners Reports
8. Signature Items

A draft letter and agreement to the owners of 86 Oak Ridge Road to dig the curb stop valve as the next investigative step for the water pressure at the house is presented. Mike Smith discusses that the pressure should be checked within the house with the same gauge that is used to check the pressure at the curb stop valve when the work is done. Mike Smith makes a motion to sign and send the letter and agreement. Ron Sandstrom seconds the motion and the motion passed 2-0.

9. Correspondence
10. Scheduled Appearances
11. Other Business
12. Public Comments

At 10:05 am Mike Smith makes a motion to enter Non-Public Session pursuant to RSA 91-A:3, II (e) reputation. Ron Sandstrom seconds the motion. Motion is voted via roll call vote, Ron Sandstrom yea, Mike Smith yea and the motion passed 2-0.

Ron Sandstrom makes a motion to seal the minutes of the Non-Public Session. Mike Smith seconds the motion and the motion passed 2-0.

At 10:17 am Mike Smith makes a motion exit Non-Public Session and adjourn the meeting. Ron Sandstrom seconds the motion. Motion is called via roll call vote, Ron Sandstrom yea, Mike Smith yea and the motion passed 2-0.

Respectfully submitted,
Nancy E. Cole, Administrator
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