[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2014/09/CM083014.pdf"]VILLAGE DISTRICT OF EIDELWEISS
COMMISSIONERS MEETING
August 30, 2014

The Board of Commissioners met at 11:00 am on Saturday, August 30, 2014. In attendance were Commissioners Ron Sandstrom and Mike Smith. The meeting was taped for Madison TV by Tim Hughes. [expand title="More Text"]

At 11:00 am the meeting was called to order by Chairman Ron Sandstrom.

1. Agenda

Mike Smith makes a motion to approve the agenda. Ron Sandstrom seconds the motion and the motion passed 2-0.

2. Highway
3. Water System Planning
4. Administration

Payroll report is presented for review. Mike Smith makes a motion to approve payroll at $5,160.50. Ron Sandstrom seconds the motion. Report and time cards reviewed and discussed. Motion is called to a vote and the motion passed 2-0.

5. Accounts Payable
6. Minutes
7. Commissioners Reports

Mike Smith outlines meeting yesterday with Electrical Installations. Appropriation of $800 was made for survey of all equipment in the pump houses and to create a backup of all the SCADA programming in use.

Mike Smith outlines appropriation for Fluet Engineering Associates engineer Nick Sceggell to meet with Asset Management of $500. Tentative schedule is for Sept 12.

Ron Sandstrom outlines installation of PBX system at office. An automated attendant is now in place for office phone system. Ability to dial out to answering service is outlined. Equipment was donated.

The Volvo grader had a computer issue that was causing the machine to go into neutral unexpectedly. This has been cleared by the Volvo technician. Training of the VDOE employees by NH State DOT grader operator Tony Eldridge is being done.

8. Signature Items

The form for release of funds from the lending company for the Volvo road grader is presented. Mike Smith makes a motion to approve the release of funds and sign the form. Ron Sandstrom seconds the motion and the motion passed 2-0.

The warranty information sheet for the Volvo grader is presented. Mike Smith makes a motion to accept the warranty information and sign the form. Ron Sandstrom seconds the motion and the motion passed 2-0.

The warranty information sheet for the Volvo backhoe is presented. Mike Smith makes a motion to accept the warranty information and sign the form. Ron Sandstrom seconds the motion and the motion passed 2-0.

NH Department of Revenue (DRA) MS 34 is presented. The calculations show an estimated tax rate for 2014 at $4.07 per thousand of valuation. Ron Sandstrom makes a motion to approve and sign the MS 34. Mike Smith seconds the motion and the motion passed 2-0.

NH Department of Revenue (DRA) MS 35 is presented. This form is a summary of calendar year 2013 and has been reviewed by the VDOE Auditor Tamar Roberts. Ron Sandstrom makes a motion to approve and sign the MS 35. Mike Smith seconds the motion and the motion passed 2-0. Cash flow is outlined and discussed.

9. Correspondence
10. Scheduled Appearances
11. Other Business
12. Public Comments

Jay Buckley questions status of road plan. Ron Sandstrom outlines that DPW review due September 8th to be followed by a drive around of the Commissioners to review the priority list with the DPW list. Mr. Buckley discusses maintenance of paved roads as well as gravel roads. Ron Sandstrom outlines discussion being done with Commissioners and DPW includes repair to paved roads. Crack sealing of paved roads is questioned. Mike Smith states no plan to crack seal this year.

Joe Rosenberg states good job being done by the DPW crew grading roads. Use of Calcium chloride on roads following road grading is appreciated.

At 11:25 am Mike Smith makes a motion to adjourn the meeting. Ron Sandstrom seconds the motion and the motion passed 2-0.

Respectfully submitted,

Nancy E. Cole
Administrator
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