[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2014/10/CM091214.pdf"]VILLAGE DISTRICT OF EIDELWEISS
COMMISSIONERS MEETING
September 12, 2014

The Board of Commissioners met at 9:30 am on Friday, September 12, 2014. In attendance were Commissioners Ron Sandstrom, Mike Smith and Larry Leonard. Also in attendance was Scott Hayes of Iron Mountain Water. [expand title="More Text"]

At 9:30 am the meeting was called to order by Chairman Ron Sandstrom.

The water system and updating of the engineering model for the District is discussed. Pressure within the system is discussed with Scott Hayes adding that the pressures within the pressure zones are shown on the maps from Fluet Engineering Scott Hayes discusses the system complexity and recommends that the Commissioners look for a Grade II with experience when hiring a water operator. Scott Hayes adds that he is not able to take this system back at this time.

Isolation valves are located and marked around the District. Discussion with Scott Hayes on the locations of valves and the areas that they control is held. Removal of old abandoned fire hydrants is recommended. Pressure zones and theory of operation are discussed. Scott Hayes states that an experienced water operator should not have any problems in any of the VDOE pump houses identifying flows within the pump house. Scott Hayes recommends that physical ties to within one inch variance should be recorded for all valve locations.

Scott Hayes informs the Board that he would be willing to do pump replacement work for the District and would like to be included for bids on any water system projects.

Scott Hayes could come back for an additional four hours to locate and mark additional valves in two weeks. Mike Smith makes a motion to approve an additional 4 hours for consulting by Scott Hayes. Ron Sandstrom seconds the motion and the motion and the motion passed 3-0.

Larry Leonard makes a motion to supply Scott Hayes with the documentation for Oak Station to obtain a quote. Ron Sandstrom seconds the motion. Discussion on lack of existence of a bid package at this time to supply is held. Larry Leonard withdraws the motion. Mike Smith makes a motion to have the office produce the bid specification for the Oak Station Pump and Piping project. Ron Sandstrom seconds the motion. Discussion on the project is held. Decision of ordering of single or three phase pumps is needed. Decision on purchase of a VFD control panel or soft start motor system is needed as is a decision of which meter to purchase for the inlet side of the pump. Motion is called to a vote and the motion passed 3-0.

Muddy Beach is discussed. Ron Sandstrom makes a motion to move forward with the Hartley Well proposal to diagnose and repair Well #2. Larry Leonard seconds the motion. Mike Smith discusses focusing on the pumps at Oak Station first and then focusing on Muddy Beach. Motion is called to a vote and the motion passed 2-1 with Mike Smith against working on both projects at that same time.

Mike Smith makes a motion to enter Non-Public Session pursuant to RSA 91-A:3, II (a) employment matters and (d) matters of reputation. Ron Sandstrom seconds the motion. Motion is called via roll call, Ron Sandstrom yea, Mike Smith yea, Larry Leonard yea and the motion passed 3-0.

Mike Smith makes a motion to seal the minutes of the non-public session. Ron Sandstrom seconds the motion and the motion passed 3-0.

At 1:46 pm Ron Sandstrom makes a motion to exit Non-Public Session and adjourn the meeting. Larry Leonard seconds the motion and the motion passed 3-0.

Respectfully submitted,

Nancy E. Cole
Administrator
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