[gview file="https://vdoe-nh.org/wp-content/uploads/2017/07/CM061917.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
June 19, 2017

The Board of Commissioners met at 8:00 am on Monday, June 19, 2017. In attendance were Commissioners Mike Smith and Ron Sandstrom. Also in attendance was Kelly Robitaille (hwy). The meeting was taped for Madison TV by Tim Hughes.

At 8:00 am the meeting was called to order by Chairman Mike Smith.

1. Agenda

Ron Sandstrom makes a motion to approve the agenda. Mike Smith seconds the motion and the motion passed 2-0.

The action list is reviewed and discussed.

2. Highway Department Report

Kelly Robitaille reports that a 65-foot culvert is needed to cross Jungfrau at #15, Cost is quoted at $1,405.00 Mike Smith makes a motion to approve up to $1,500 for a 65-foot, 18-inch culvert. Ron Sandstrom seconds the motion and the motion passed 2-0.
Kelly Robitaille reports that the dumpster is full and pick up will be ordered. Most of the remaining debris is wood. Kelly Robitaille adds that he would like to rent the dumpster again as an effective way to clean up the yards. A dumpster rental will be looked into again next year.
Mike Smith makes a motion to install the speed bumps on Eidelweiss Drive. Ron Sandstrom seconds the motion and the motion passed 2-0.
Kelly Robitaille states that the crew will be checking culverts today.
The boards will be replaced in the dam.
Roads and equipment are in good condition.
The draft letter to resident Ed Foley following last week’s visit to Grachen Extension is reviewed and discussed.
Information on Japanese Knotweed (Godzilla Weed) is reviewed and discussed. The information will be put on the website.
The Driveway Permit for Construction for 10 Presidential View is reviewed. Kelly Robitaille outlines that the driveway is along a sloped section of the road and a culvert is recommended. Mike Smith makes a motion to approve and sign the Driveway Permit for Construction for 10 Presidential View Drive with the requirement that a 20-foot, 15-inch culvert be installed. Ron Sandstrom seconds the motion and the motion passed 2-0.
The work order for the road from 30 Saint Moritz to the intersection with Basil is discussed. Paving this area would be the best solution to the drainage issues. Mike Smith makes a motion to sign work order 1139 for cleaning of culverts and grading Saint Moritz. Ron Sandstrom seconds the motion and the motion passed 2-0.

3. Water

Ian Hayes will be in attendance on July 11.
SCADA programmer Tom Therrien was in last week. The transducers have been placed in the Muddy Beach wells. The calibration of the DPW well meter was worked on.
Flood alarms for the pump houses will be followed up on.
Completion of the installation of the components for lightning protection will be followed up on.

4. Administration

A safety meeting will be held in July.
The motion log is presented. There are currently 5 open motions from within the last two meetings. All other motions have completed action taken.
A follow-up will be sent on the Highway job descriptions.
An Asset Management Committee meeting was held last week.
The water usage for May has been distributed. Usage is still high.
The payroll report is presented. Mike Smith makes a motion to approve payroll in the amount of $6,251.60. Ron Sandstrom seconds the motion. Report and time cards are reviewed and discussed. Motion is called to a vote and the motion passed 2-0.

5. Accounts Payable

The check manifest is presented. Mike Smith makes a motion to approve 2 checks in the amount of $4,600. Ron Sandstrom seconds the motion. Checks and invoices are reviewed and discussed; payment to the electrician for work at Oak Station and payment for the picnic tables. Motion is called to a vote and the motion passed 2-0. Mike Smith makes a motion to withdraw $4,000 from the Water System Capital Reserve Fund for payment of the electric work at Oak Station. Ron Sandstrom seconds the motion and the motion passed 2-0.

6. Minutes

The minutes of May 27 are reviewed. Mike Smith makes a motion to approve the minutes of May 27 as presented. Ron Sandstrom seconds the motion and the motion passed 2-0.
The minutes of May 30 are reviewed. Mike Smith makes a motion to approve the minutes of May 30 as presented. Ron Sandstrom seconds the motion and the motion passed 2-0.
The minutes of the non-public session of May 30 are reviewed. Mike Smith makes a motion to approve the minutes of the Non-Public Session of May 30 as presented. Ron Sandstrom seconds the motion and the motion passed 2-0.
The minutes of June 6 are reviewed. Mike Smith makes a motion to approve the minutes of June 6 as presented. Ron Sandstrom seconds the motion and the motion passed 2-0.

7. Commissioners Reports
8. Signature Items

The letter to resident Ed Foley discussed during the highway report is presented. Mike Smith makes a motion to sign the letter to resident Ed Foley regarding the road review to Grachen Extension held last week. Ron Sandstrom seconds the motion and the motion passed 2-0.

9. Correspondence

NH Department of Environmental Services (DES) has sent a ‘checkbox’ notice of compliance regarding the 2017 Water System Consumer Confidence Report (CCR). The element Sodium is not listed within the detected compound list. Other compounds should be showing a range for the results so that the results for both water sources are showing on the report. In discussion with the DES representative, all DES recommendations were placed into the report for next year’s CCR production.
Inquiries regarding the level of the ponds have been received. The location of the Loon’s nest as the guide for the water level until after the chicks have hatched is the response to all inquiries. A report of dead fish has not been able to be verified. The boards will be placed in the dam as the Loon chick has now left the nest.

10. Scheduled Appearances
11. Other Business
12. Public Comments

At 8:35 am Mike Smith makes a motion to enter Non-Public session pursuant to RSA 91-A:3, II (e) Reputation. Ron Sandstrom seconds the motion. Motion is called via roll call Mike Smith yea, Ron Sandstrom yea and the motion passed 2-0.

At 8:46 am Mike Smith makes a motion to exit Non-Public session and adjourn the meeting. Ron Sandstrom seconds the motion. Motion is called via roll call Mike Smith yea, Ron Sandstrom yea and the motion passed 2-0.

Respectfully submitted,

Nancy E. Cole
Administrator