[gview file="https://vdoe-nh.org/wp-content/uploads/2017/07/CM070517.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
July 5, 2017
The Board of Commissioners met at 8:00 am on Wednesday, July 5, 2017. In attendance were Commissioners Mike Smith, Ron Sandstrom and Ralph Lutjen. The meeting was taped for Madison TV by Tim Hughes.
At 8:00 am the meeting was called to order by Chairman Mike Smith.
1. Agenda
Ralph Lutjen makes a motion to approve the agenda. Ron Sandstrom seconds the motion and the motion passed 3-0.
The action list is reviewed and discussed.
2. Highway Department Report
Kelly Robitaille is not in attendance following the weekend storms and Holiday.
No major damage was reported on any road following the 4.5” of rain Saturday afternoon.
3. Water
Ian Hayes will be in attendance next week.
The electric change over to the 400-amp service at Muddy Beach is complete.
The transducers have been installed in the wells. The wells are being chlorinated and tested prior to being put back on line.
A meeting with Mass Tank will be scheduled.
The meters for the Reinach station have been ordered and are expected soon.
4. Administration
A safety meeting will be scheduled.
The payroll report is presented. Mike Smith makes a motion to approve payroll in the amount of $5,916.34. Ron Sandstrom seconds the motion. Report and time cards are reviewed and discussed. Motion is called to a vote and the motion passed 3-0.
Year to date budget is reviewed and discussed. Water system pump house electricity has exceeded the annual allocation for this line item and is the largest driver of the water budget being at 69% expended 50% through the year.
An Asset Management meeting is scheduled for next week.
5. Accounts Payable
The check manifest is presented. Mike Smith makes a motion to approve 14 checks in the amount of $19,927.73. Ron Sandstrom seconds the motion. Checks and invoices are reviewed and discussed. The monthly billing from Simply Water is discussed. Motion is called to a vote and the motion passed 3-0.
Available cash until the first tax payment check is received is discussed.
6. Minutes
The minutes of June 6 reconvened session are reviewed. Mike Smith makes a motion to approve the minutes of June 6 reconvened session as presented. Ralph Lutjen seconds the motion and the motion passed 2-0-1 with Ron Sandstrom abstaining as he was not in attendance.
7. Commissioners Reports
Ralph Lutjen discusses the canoe racks. The notice for identification on all watercraft had a July 1 compliance date. Ralph Lutjen recommends the notices be removed and compliance with identification be held until a Public Hearing is held on the Beach Ordinance. The update to the Ordinance could specify that the owner’s name be visible on the craft. Mike Smith adds that if the VDOE is to regulate the racks, a fee per rack space should be included. Ralph Lutjen discusses removal of the racks with all craft to be carried in and out. Ralph Lutjen makes a motion to suspend the ID requirement for this season and address the issue in an Ordinance update. Ron Sandstrom seconds the motion and the motion passed 3-0. Mike Smith makes a motion to have the highway crew monitor and pick up any craft on the beaches. Ron Sandstrom seconds the motion. Discussion ensues regarding removal only of craft outside of rack spaces. Motion is called to a vote and the motion passed 3-0.
Gloria Aspinall, who stocks and cleans the outhouses, will also be asked to review the beached and report any craft outside of a rack space.
Ralph Lutjen states that a meeting will be established with the brine specialist for review of options for winter de-icing of roads. Ralph will advise when the meeting is established.
Mike Smith discusses recovery of the water level in the ponds following the rain this past weekend.
Mike Smith discusses obtaining three prices for installation of propane heaters at pump houses. This will be done.
8. Signature Items
Fill request from 5 Lakeview is presented. Mike Smith makes a motion to approve the fill request for 5 Lakeview Drive. Ron Sandstrom seconds the motion and the motion passed 3-0.
Fill request from 942 High Street is presented. Mike Smith makes a motion to approve the fill request for 942 High Street. Ralph Lutjen seconds the motion and the motion passed 3-0.
Water hook up approval for 15 Lucerne Drive is presented. Mike Smith makes a motion to sign the approval for water hook up for 15 Lucerne Drive. Ralph Lutjen seconds the motion. Discussion ensues on the outline from the engineers regarding the Como zone for the water system nearing capacity to sustain proper pressure and flow in this area. Motion is called to a vote and the motion passed 3-0.
Water hook up approval for 3 Lucerne Drive is presented. Mike Smith makes a motion to sign the approval for water hook up for 3 Lucerne Drive. Ron Sandstrom seconds the motion and the motion passed 3-0.
Water hook up approval for 59 Eidelweiss Drive is presented. Mike Smith makes a motion to sign the approval for water hook up for 59 Eidelweiss Drive. Ralph Lutjen seconds the motion and the motion passed 3-0.
9. Correspondence
Granite State Analytical has sent the monthly bacteria testing for the water system. All results are clean.
Property owner of 14 Blinden requested fill delivery. Based on short notice and the International 7400 being out of service, the DPW was unable to deliver fill on the requested day.
Auditor Tamar Roberts has sent the bound copies of the 2016 Audit.
Control methods for ‘Godzilla Weed’ have been established by NH DOT. Resident Mark Graffam has forwarded the information.
The monthly report from the third-party electricity provider has been received, the District saved $473 in May. A forecast of electric prices and trends was also sent.
NH Municipal Association has sent the 2017 Know the Territory guide for elected officials.
NH Municipal Association has sent the Legislative bulletin and bi-weekly News Link.
10. Scheduled Appearances
11. Other Business
Mike Smith makes a motion to approve the quote from Garside Construction for repairs to the beams under the lodge. Ralph Lutjen seconds the motion. Discussion is held on the year to date expenditures for the lodge from the approved Warrant Article. Motion is called to a vote and the motion passed 3-0.
Gloria Aspinall has submitted a report on the beaches; picnic table needed at Eidelweiss Beach, nets for the basketball hoops at Eidelweiss Beach, filling of the area in front of the outhouse on Boulder Beach towards Eidelweiss Drive. Mike Smith makes a motion to approve Gloria Aspinall’s list of items up to $300. Ron Sandstrom seconds the motion and the motion passed 3-0.
Discussion is held on the installation of the new sign over the mailboxes. The sign will be lowered for better visibility from the road.
12. Public Comments
At 8:47 am Mike Smith makes a motion to adjourn the meeting. Ron Sandstrom seconds the motion and the motion passed 3-0.
Respectfully submitted,
Nancy E. Cole
Administrator