[gview file="https://vdoe-nh.org/wp-content/uploads/2017/10/91-A-policy.pdf"]91-A Policy and Procedure Statement
The Village District of Eidelweiss (VDOE) recognizes the purpose of New Hampshire 91-A is “to ensure both the greatest possible public access to the actions, discussions and records of all public bodies, and their accountability to the people.” The VDOE supports complete transparency of its governmental actions and its records by being responsive to requests for documentation.
The purpose of this Policy and Procedure Statement is to state the VDOE’s practices it employs to fulfill its obligations under the requirements of 91-A.
The VDOE publishes notices and a number of items of public interest on its web site. Commissioners meeting minutes and other meeting minutes are available on this site.
Requests for Documentation
A request may be submitted in writing delivered in person to the VDOE office, by mail or by email. The request must clearly state in sufficient detail the documentation requested. All requests need to relate to a recognizable record and not a generalized or open ended matter. Requests for documentation will be responded to within five business days from the date of receipt of the request. Any request sent after business hours, on a weekend or holiday will be considered received at the beginning of the next business day. Should any requested document not be available within five business days, the requester will be notified in writing with an anticipated date upon which the documentation will be available. The documentation provided will encompass only existing records and not any analysis or calculation of documentation to arrive at the information requested.
To the extent readily possible, the VDOE will provide the requested documentation by email, if requested. Requests that involve printing will be taken care of by printing up to twenty pages at a cost of 25 cents per page. If the volume is above twenty pages, the VDOE will provide the documentation on a flash drive supplied by the VDOE. The flash drive is at a cost to the requestor.
Record of 91-A Requests
THE VDOE will maintain a file of all 91-A requests that has a copy of the requests and responses, including the date the documentation was provided
This Policy and Procedure Statement supersedes and replaces any other earlier policy on this subject.
Signed:

Mike Smith Ron Sandstrom Ralph Lutjen
Date: December 19, 2017