[gview file="https://vdoe-nh.org/wp-content/uploads/2017/10/CM041817-Asset-Management-041817.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
Asset Management Committee Meeting
April 18, 2017

The Board of Commissioners and Asset Management Committee met at 1:00 pm on Tuesday, April 18, 2017. In attendance were Commissioners Mike Smith, Ron Sandstrom and Ralph Lutjen, Asset Management Committee members Nancy Cole, Dinah Reiss, Tommy Gunn and Jay Buckley. Also in attendance were Engineer Nick Sceggell and water operator Ian Hayes. The meeting was filmed for Madison TV by Tim Hughes.

At 1:00 pm the meeting was called to order.

1. Agenda

Ralph Lutjen makes a motion to approve the agenda. Ron Sandstrom seconds the motion and the motion passed unanimously.

Water Issues:

Reinach pressure zone proposal. Nick Sceggell is informed that no skid is desired for this pressure zone building. Discussion is held on establishing the pressure zone, the new building and inclusion of a hydro-pneumatic tank are outlined. The pumps will be sized based on the final determination of the size of the zone. This will be determined by the field survey that will be done prior to the design completion. The preliminary design is estimated to be available in 4-6 weeks; June 6 will be target date. The initial field work will be scheduled between Ian Hayes and Nick Sceggell.
An estimated cost for construction of the pressure zone is to be included on the 2018 Warrant.
August 15 is discussed as the target date for final submission of the design.
Discussion is held on service lines to the properties within the new pressure zone. Information regarding updating of lines will be made available prior to construction of the mains. Mike Smith makes a motion to include lightning protection in the design of the new building. Ron Sandstrom seconds the motion and the motion passed 3-0.

Muddy Beach Upgrades. The first upgrade will be electrical with intent to include lightning protection as recommended by Lee Carroll and placement of the well transducers.
The pump size for the new booster pumps is discussed. Sizing the pumps based on the recorded well output from the transducers so as to match the flow is outlined. The recordings of the transducers from July 4th through mid-August will be sent to Nick Sceggell and Paul Fluet for analysis for sizing the pumps.
The scope of the project for 2017 with intent to complete in 2018 is outlined and discussed.

Tanks. The intent to have two tanks inspected cleaned and lined, if appropriate is discussed. The two tanks identified are one at Reinach and the Jungfrau tank. Replacement of the tank at Muddy Beach as part of the 2018 upgrades is outlined as a possible option. The need for Muddy Beach to be reliable during the time frame when Jungfrau tank would not be available is discussed. Requiring placement of a temporary tank at Jungfrau as part of the specification is discussed. Updating of the tank lining specification to include only two tanks is discussed. The updated specification would remove the requirements that were added based on use of State funds for the projects and increase focus on the information to be included in the inspection report. Pricing for inspection with report and lining of the tank are to be separated in the updated document. The intended vendor for this project is Mass Tank. Nick Sceggell estimates the cost of updating the document will be $1,500 - $2,000. Nick adds that the most cost-effective manner of proceeding will likely be to line the tank while open for inspection. The analysis of the tank report and time in which a decision would a need to be made once the information is available would be in the range of 24 – 36 hours; 48 maximums. A meeting would need to be arranged to discuss the analysis report.

Plan would include addition of the isolation and curb stop valve locations identified through the Asset Management project as well as updating of the hydraulic model for the water system. The water main locations would be updated based on isolation valve location information; thus, increasing accuracy within the current model.

Leak Detection. The plan for locating leaks is outlined. The need for meters within the system is discussed. A meter at Reinach for primary in and out flow recording and reporting to SCADA is discussed as necessary for detecting leaks. Dead end sections of water lines would be isolated while the flow meter is checked for changes remotely. A large change would indicate a possible leak in that section. Granite State Rural Water would then be scheduled the check the lines involved. Checking of smaller areas that can be isolated is manageable; a larger zone of isolation in areas without many isolation valves is not manageable. Placing meters in PRV pits is discussed as an additional means of isolating areas of increased flow within the District. Placement of additional isolation valves in sections that serve more than 40 – 50 houses is recommended. Friction loss in the system can also be done and may be a usable tool in identifying sections that may have a leak.

Capital Improvement Planning. Planning capital projects that the water system needs are discussed. The quote for updating the Master Plan will include time for Nick Sceggell to attend Asset Management Meetings and for working with the District on identifying and prioritizing the necessary capital projects. Ian Hayes will also work with the team in this effort.

Ron Sandstrom and Ian Hayes exit the meeting.

Roads. The survey, design and permitting for Little Loop Road reconstruction as approved at the Annual Meeting is outlined. Nick Sceggell will review the outline and estimate that was sent for this project. Storm Water Management will be included in the design. Nick Sceggell outlines the requirement of NH Department of Environmental Services Wetland Bureau to have a wetlands scientist review and approve all designs within wetlands areas.

The design for Grison and Burgdorf culverts are reviewed. The design calls for a 10-foot-wide, 6 foot deep box culvert to be installed. Grison Road will require guardrails be installed. If desired, the plans could be changed to a metal plate arch design (elliptical culvert).
Mike Smith makes a motion to have Grison and Burgdorf designs completed to permitted status. Ralph Lutjen seconds the motion and the motion passed 2-0.

Storm Water Management. Development of a drainage plan, best management practices and active policies to manage winter salt usage for protection of the ponds are discussed. Watershed management of each location sending storm water into the ponds is desired. Mike Smith makes a motion to have Nick Sceggell develop a proposal for design and permitting of a retention pond on Middle Shore at Geneva Beach. Ralph Lutjen seconds the motion and the motion passed 2-0. Discussion ensues on including both Geneva Beach and Lugano area. Mike Smith makes a motion to withdraw the previous motion. Ralph Lutjen seconds the withdrawal. Motion to withdraw passed 2-0. Ralph Lutjen makes a motion to have Nick Sceggell develop a proposal for design of drainage improvements for both Middle Shore at Geneva Place (Geneva hill) and Lugano drainage basin. Mike Smith seconds the motion and the motion passed 2-0. The priority of improving these areas for storm water management is outlined. Nick Sceggell will work on developing an estimate for the proposal.

The next Asset Management Committee meeting will be April 26 at 1 pm.

At 3:40 pm Mike Smith makes a motion to adjourn the meeting. Ralph Lutjen seconds the motion and the motion passed 2-0.

Respectfully submitted,

Nancy E. Cole
Administrator