[gview file="https://vdoe-nh.org/wp-content/uploads/2017/10/AssetMngmnt-05-24-17.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Asset Management Committee Meeting
May 24th, 2017
The Asset Management Committee met at 1:00 pm on Wednesday, May 24th, 2017. In attendance were Committee members Nancy Cole, Tommy Gunn, Ralph Lutjen and Mike Smith.
At 1:02 pm the meeting was called to order by Chairwomen Nancy Cole
Mike Smith makes a motion to approve the minutes from May 17thth as written, Ralph Lutjen seconds and all in attendance agreed and voted yes.
Mike Smith makes a motion to replace Jay Buckley as a member of the asset management committee, Ralph Lutjen seconds all agree, motion passes 4 to 0.
Agenda:
1. Data Collection – Remaining CSV’s –14 cards remain for CSV locating, Tommy and Mike to work in the spring. Mike makes a motion to bring the 14 remaining cards to the EPOA meeting on Saturday, May 27th for possible homeowner assistance, all approved Nancy to coordinate with Mike Smith.
2. Data Collection – IV – Isolation valves complete, Mike Smith makes a motion to send the data to Chad for mapping, Ralph Lutjen seconds, all agree.
3. Data Entry – Complete, item to be closed.
4. Mapping Project – update after spring collection of information is complete, see above.
Other Business:
1. CIP for Trucks & Equipment – Review of status was conducted, all agree that after Nancy broke out the CRF by asset it would be better to keep consolidated under the Trucks and Equipment, Nancy agreed to reconsolidate, Tommy will plug in replacement for a specific asset at planned year and with todays estimated cost.
2. CIP for Water – In progress once study is complete data will be included in the CIP. Basic review will start at next meeting and after engineers status update @ June review with the commissioners.
3. CIP for Roads – A second round of discussion ensured on the results of the field trip conducted the previous week with Tommy, Nancy and Kelly to evaluate the roads and next steps. The committee reviewed the spreed sheet Nancy prepared and discussed the high and medium priority locations that were rated as in poor condition. As stated at last meeting on the 17th of May only asphalt roads are to be in the CIP plan, gravel roads will be handled as a maintenance activity only. Initially three high priority locations had been identified along with an enhanced asphalt PM program recommended to the commissioners for implementation. After further review it was agreed to include additional asphalt roads that are less travel (the road less traveled) but are in poor condition and are damaging snow plowing equipment because of their condition. Once the final list of high priority locations is complete they will be prioritized in order of need. The committee also agreed to discuss with the VDOE’s preferred partner for road maintenance and get quotes for the H locations and a price per yard for road replacement to include drainage, and without drainage. Nancy will work with the commissioners to schedule visit.
4. CIP buildings and grounds – Like trucks and equipment a sheet has been prepared for recommended improvements and replacements to be included in the capital reserve fund. These will be added into the CIP with estimates and estimated year for said improvements to be implemented, by location and with estimated $.
Establish Next Meeting – Next meeting scheduled for June 14th @ 1:00 PM
At 2:01 pm Nancy Cole makes a motion to adjourn the meeting. Mike Smith seconds. Motion passed unanimously.
Respectfully submitted,
Tommy Gunn
Committee Member