[gview file="https://vdoe-nh.org/wp-content/uploads/2018/02/CM011918.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
January 19, 2018

The Board of Commissioners met at 8:00 am on Friday, January 19, 2018. In attendance were Commissioners Mike Smith, Ron Sandstrom and Ralph Lutjen.

At 8:00 am the meeting was called to order by Chairman Mike Smith.

The budget detail is reviewed and discussed.
Discussion on maintaining the 3% increase for employee wages that has been included is held. Encouraging crew for most cost-effective manner of proceeding with tasks is desired. Establishment of priorities for DPW road work is discussed. Proceeding with ditch work with a focus on Oak Hill side of the District for 2018 is a primary task; Reinach side was worked on in 2017; the area around the ponds was completed in 2016.
A more definitive work plan for the DPW to be able to establish benchmarks is discussed.
Ralph Lutjen and Ron Sandstrom are in favor of salary line items as presented. Mike Smith states he would like to increase it to 5% and may do so at the Annual Meeting.
Efficiency of work needed on District roads can be increased; use of contractors as needed is outlined as an option to review.
The use of the calculated three-year average expenditure to establish the 2018 proposed budget for some line items is discussed. 2% inflation is discussed; oil prices and electricity costs are discussed.
Mike Smith discusses the pump house electric usage and cost report stating that the inefficiency of the old pump at Muddy Beach station shows on the report; usage elevates above the other stations for the time period the pump was on. This report will be brought tonight for use by the Commissioners.
The water projects proposed are reviewed. Loan detail sheet will be included in the handouts.
The budget detail with the difference column will be included in the handouts.
Mike Smith outlines intent not to allow focus to become 2017 expenditures; but keep focus on the 2018 proposed budget amounts.
The Little Loop article cost estimate received is reviewed. Article will be set at $20,000. Some cost offsets are possible for this project.

Intent for discussion points for each article by the Commissioners is established.
The tax impact sheet water rate calculation per article is reviewed. Sheet will be altered for tonight’s meeting for clarity.

Handout will include:
Warrant
Budget with difference column
Loan impact sheet
Tax impact sheet with base water rate calculation with and without loan
Sheet from October public hearing for capital water projects completed since the beginning of VDOE.

The pump house electrical report and highway repair line item detail will be available for reference. The profit & loss expense detail for 2017 will be available for reference.

At 9:45 am Mike Smith makes a motion to adjourn the meeting. Ron Sandstrom seconds. Motion passed 3-0.

Respectfully submitted,

Nancy E. Cole
Administrator