2018 August Newsletter

Included in this newsletter

  1. Upcoming events.
  2. Featured Topic (Challenges)
  3. Breaking news and current events
  4. Water Bill Reminder
  5. Tax Bill Reminder
  6. Website updates
  7. How to contact the District of Eidelweiss District office and the Commissioners.
  8. Links to Commissioners and Committee Meeting minutes.

Upcoming events

  • Sept 6 5:00 pm     Asset Management Meeting at the Eidelweiss District Office.
  • Sept 6 8:00 am     Commissioners meeting at the Eidelweiss District Office.
  • Sept 8 10:00 am    Commissioners Meeting with Engineer Nick Sceggell, Water Operator IanHayes and Rick Skarinka of NH DES Drinking and Groundwater Bureau at the Lodge.
  • Sept 22 9:00 am       EPOA Board Meeting at Lodge
  • Sept 22 5:00 pm       EPOA Italian Shared Dinner at the Lodge
  • Sept 22 all Day         Hazardous Waste Disposal – CONWAY TRANSFER STATION
  • Every Tue. 8:00 am  Commissioners meeting at the Eidelweiss District Office. *

*The Commissioners will not meet Tuesday Sept 4.

Challenges for VDOE

The Village faces many challenges that will involve major projects and will be costly. This is the first of several memos covering challenges. This memo describes immediate water system needs. There are many other requirements that need to be addressed and will be described in subsequent memos.

  • As a result of tank inspections of the Reinach tanks it was determined that the tanks needed to be replaced. As a result we need to determine the best course of action for replacement of the Reinach Tanks.  In addition, the State DES has required that we creation of the Reinach pressure zone. This project was described in the 2005 Water System Master Plan. There are two primary options; replacing the tanks with three new steel 30,000-gallon tanks or to install a new 90,000-gallon concrete tank.  Cost analysis is being completed for both options by our engineer.
  • A meeting will be held on September 8, 2018 at 10 AM at the lodge with the State DES to plan the path forward on the Reinach tank replacement and other matters.
  • The Summit 30,000 gallon tank has been inspected and relined. The Reinach tank issue will affect the scheduling of other tank work.
  • As a result of the tank replacement, the planned tank inspection and lining warrant article will need to be reviewed and amended with the consideration of additional funding requirements.
  • A cost analysis has been completed evaluating tank replacement as opposed to relining. Although there are some modest cost increases, it appears to be economical over the long term.
  • A substantial amount of work is ahead of us to prepare designs, obtain State approval of the project, prepare a bid package, evaluate bids, prepare warrant articles, and to arrange financing.

Upcoming News Letter Focus Topic:

  • Status of 2018 Warrant Articles

Breaking News and Current Events:

  • The Reinach water system tank planning is ongoing with input from the districts engineers. A working meeting with DES is being scheduled to take place on Saturday, September 8 at 10 am at the Lodge. A notice will be sent out through the VDOE email list to provide the location and timing for the meeting.
  • The district is looking into an upgrade to the accounting system.  The software being reviewed is made for municipal governments and fully compliant with current regulations.  Many of the current manual processes are included in the proposed system which will benefit both record keeping and workflow.

Water Bill Reminder: 

This is a friendly reminder that the water bill was due on 5/1. A late payment penalty was assessed to any property owners who have not paid this bill.  The second late payment penalty was added to all accounts with a balance due August 1. Any account not paid in full by September 15 will be subject to shut off.

Tax Bill Reminder:

Taxes were due in the town of Madison on July 5, 2018.  The second tax payment will be due at year end; generally early December.  Please be aware that all 2018 tax increases for the County, School, Town and District will be included with the second tax payment of the year.

Website updates

If you have photos of the district and would like to share them so that they may be included on the site, please send them to office@vdoe-nh.org.  We will review and select the best photos for use with the site.

How to contact the District office:

  • The VDOE has an official website and sends out emails with emergency notifications. Be sure to visit the website at www.vdoe-nh.org and enroll.
  • The VDOE has a “see something / say something” policy. Anyone who sees something suspicious or unusual should report it for the benefit of the VDOE community to the Madison Police at 603-367-8334 (non-emergency line).
  • Office hours and guidelines have been added to the website to make it more convenient to schedule appointments with the District administrator.Click Here for Office Hours.

The office can always be contacted via email with questions, concerns and suggestions. Messages will be forwarded from the office to the commissioners. The email address is office@vdoe-nh.org

Links to Commissioners and Committee Meeting minutes: