2018 November Newsletter

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Included in this newsletter

  1. Upcoming events.
  2. Featured Topic (Challenges)
  3. Breaking news and current events
  4. Water Ordinance Public Hearing
  5. Water Bill Reminder
  6. Tax Bill Reminder
  7. Website updates
  8. How to contact the District of Eidelweiss District office and the Commissioners.
  9. Links to Commissioners and Committee Meeting minutes.

Upcoming events

  • Dec 4 10:00 am            Reinach Tank Project Bid Opening at District Office
  • Dec 11 8:00 am            Public Hearing on Water Ordinance and Driveway Ordinance
  • Dec 11 1:00 pm            Asset Management meeting at Eidelweiss Office.
  • Jan 18, 2019 7:00 pm First Public Hearing on 2019 Budget
  • Jan 25, 2019 7:00 pm Second Public Hearing on 2019 Budget
  • Feb 23, 2019 VDOE Annual Meeting Voting 5pm to 7pm; deliberative session 7 pm.
  • Every Tue. 8:00 am.   Commissioners meeting at the Eidelweiss District Office.

Challenges for VDOE

November activities were focused on normal ongoing activities, the Reinach tank project, organizing the 2019 budget and evaluation of prospective warrant articles. Review of capital requirements is ongoing. The long-term planning is helpful in understanding future needs.

Water System

  • A Reinach tank pre-bid meeting took place on November 6, 2018. Five potential bidders were in attendance. Three potential bidders went to the site.
  • The pre-bid meeting resulted in the issuance of an addendum. The addendum extended the due date for bids to December 4, 2018. This change was requested by several prospective bidders to give them more time for bid preparation. The addendum addressed the issue of potential damage to asphalt road surfaces by indicating that the Village would address the wear and tear issues.
  • A second addendum will be issued to address SCADA requirements.
  • An evaluation of the bids will result in establishing the targeted cost of the Reinach tank project.
  • The priorities for the water system have been reviewed. The recommendations of the water system operator have been taken into consideration for projects that could be funded by the remaining balance of the existing loan.
  • Our engineer is providing a drawing of Rigi and Upper Lakeview PRV designs.

Upcoming News Letter Focus Topic:

  • The 2019 proposed Budgets and Warrant Articles

Breaking News and Current Events:

Roads

  • All equipment has been fitted out for winter use.
  • It had been an unusual November in that we have experienced four snow storms. The 2018 winter storm seasons, to date, have resulted in unusually high work and as a result high costs have been incurred.
  • Three problematic roads have been shimmed. One reduces the incidents of repair of the plow.
  • The specifications for the replacement of the Ford F550 are complete and bids have been requested.
  • A review of gravel needs is underway. Several major road improvements are being considered.

Ordinance updates

  • The Village District of Eidelweiss Board of Commissioners will hold a Public Hearing on Tuesday, December 11, 2018 at 8:00 am at the office, 1680 Conway Road, Madison for proposed updates to the Water Ordinance; amending the dates between which a charge is incurred by the property owner for a seasonal shut off and the Driveway Ordinance; increasing the fine for altering a driveway without a permit.

Rumors and corrections

There is a rumor that the District Commissioners have violated RSA 91-A by not allowing public comments at Commissioner meetings. 

RSA 91-A grants the public access to all public meetings and allows for the public to record all public meetings.  RSA 91-A does not grant the public the right to speak at public meetings.

There is a rumor that the District Commissioners stopped public comments at Commissioners meetings because they do not want to hear from the taxpayers.  

The Commissioners are interested in addressing all questions or comments regarding ongoing and planned projects.  Please email the office with any questions or comments on any ongoing District activities. Email allows the Board the opportunity to review and formulate proper responses.

Water Bill Reminder: 

Any property with an outstanding water bill will have service disconnected December 17.

Tax Bill Reminder:

The second tax payment is due December 6, 2018. Please be aware that all 2018 tax increases for the County, School, Town and District are included with the second tax payment of the year.

Website updates

If you have photos of the district and would like to share them so that they may be included on the site, please send them to office@vdoe-nh.org.  We will review and select the best photos for use with the site.

 How to contact the District office:

  • The VDOE has an official website and sends out emails with emergency notifications. Be sure to visit the website at www.vdoe-nh.org and enroll.
  • The VDOE has a “see something / say something” policy. Anyone who sees something suspicious or unusual should report it for the benefit of the VDOE community to the Madison Police at 603-367-8334 (non-emergency line).
  • Office hours and guidelines have been added to the website to make it more convenient to schedule appointments with the District administrator. Click Here for Office Hours.

The office can always be contacted via email with questions, concerns and suggestions. Messages will be forwarded from the office to the commissioners. The email address is office@vdoe-nh.org

Links to Commissioners and Committee Meeting minutes: