VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
December 28, 2018
The Board of Commissioners met at 8:02 am on Friday, December 28, 2018. In attendance were Commissioners Ron Sandstrom and Ralph Lutjen. Also present were residents Kathy Koziell and Paula Doyle. The meeting was filmed for Madison TV by Tim Hughes.
At 8:00 am the meeting was called to order by Commissioner Ralph Lutjen.
1. Agenda
Ron Sandstrom makes a motion to approve the agenda. Ralph Lutjen seconds. Motion passed 2-0.
Ralph Lutjen makes a motion to open the public hearing on the Water Ordinance. Ron Sandstrom seconds. Motion passed 2-0.
Proposed change of dates for allowance of a free seasonal shut-off at no cost. Kathy Koziell questions what prompted this change. Ralph Lutjen outlines request of homeowners. Discussion on cost if not present at the time of appointment has not changed.
At 8:07 Ron Sandstrom makes a motion to close the Public Hearing on the Water Ordinance Ralph Lutjen seconds. Motion passed 2-0.
At 8:07 Ron Sandstrom makes a motion to open the Public Hearing on the Driveway Ordinance. Ralph Lutjen seconds. Motion passed 2-0.
Paula Doyle questions the cost of a permit; $75.00. Kathy Koziell questions the per day charge for violation. Ralph Lutjen outlines contact with property owners regarding driveways and the existence of the Ordinance requirements. Paula Doyle questions incidents of violation. Ralph Lutjen outlines that notice is sent first, if property owners responds, no fine is incurred. Paving of a driveway without a permit is discussed; protection of roads is discussed.
At 8:13 Ron Sandstrom makes a motion to close the Public Hearing. Ralph Lutjen seconds. Motion passed 2-0.
The action list is reviewed and discussed.
2. Highway Department Report
Kelly Robitaille is plowing at this time.
Ralph Lutjen makes a motion to approve a purchase order in the amount of $3,000 for salt and up to $5,000 for sand. Ron Sandstrom seconds. Order to be placed after first of year. Motion passed 2-0.
3. Water
Discussion on water issue that occurred yesterday. DPW well pump failed. Hartley Well was contacted and replaced the well pump. Discussion on covering of costs. The 2018 Water budget will not support this work. Costs will be worked for a withdrawal from the CRF.
4. Administration
Motion log is reviewed and discussed. 37 motions have been moved to the completed list since last month. Ron Sandstrom reviews the list; over 500 motions made in 2018.
Tax check from Madison has been received. TAN has been paid off.
Seven houses have been posted for non-pay shut off to occur in January.
December newsletter is reviewed. One section will be updated as discussed. Discussion on need for estimate for DPW garage Drainage.
Budget is reviewed and discussed.
Ralph Lutjen makes a motion to approve payroll in the amount of $5,509.41. Ron Sandstrom seconds. Report and time cards are reviewed and discussed. Motion passed 2-0.
Open Invoices for water system are reviewed.
Ralph Lutjen makes a motion to approve the 2019 Holiday schedule. Ron Sandstrom seconds. Motion passed 2-0.
5. Accounts Payable
Ralph Lutjen makes a motion to approve the manifest of 6 checks for a total of $2,504.57. Ron Sandstrom seconds. Checks and invoices are reviewed and discussed. Motion passed 2-0.
6. Minutes
Ralph Lutjen makes a motion to approve the minutes of December 18. Ron Sandstrom seconds. Motion passed 2-0.
Ralph Lutjen makes a motion to approve the non-pub minutes 12-11 and 12-18. Ron Sandstrom seconds. Motion passed 2-0.
7. Commissioners Reports
Ralph Lutjen will produce a forecast for the water bill for 2019.
Ron Sandstrom discusses signage placement at the tax-payer sand pile. Ron Sandstrom makes a motion to place some type of sign. Ralph Lutjen seconds. Motion passed 2-0.
8. Signature Items
Ralph Lutjen makes a motion to sign the letter of denial of Reinach bid to G.W. Brooks. Ron Sandstrom seconds. Motion passed 2-0.
9. Correspondence
Discussion on email regarding website information. Commissioners minutes were behind; Asset Management minutes had not been approved.
10. Scheduled Appearances
11. Other Business
2019 project sheets for the Warrant are discussed. A sheet will be created for the Grison and Burgdorf culvert replacements to have project sheets for all known projects. Ralph Lutjen outlines that not all projects will be on the 2019 Warrant. Ron Sandstrom discusses stating why a project is needed; this is included on the sheets.
Ralph Lutjen makes a motion to post the front pages of the project documents. Ron Sandstrom seconds. Ron Sandstrom outlines updating of website. Motion passed 2-0.
At 8:52 Ron Sandstrom makes a motion to recess the meeting for compilation of a number. Ralph Lutjen seconds. Motion passed 2-0.
At 9:02 Ralph Lutjen makes a motion to reconvene the meeting. Ron Sandstrom seconds. Motion passed 2-0.
Discussion on costs incurred yesterday is held; Hartley Well was not able to pull the well pump. Installer is being checked into for information on the well casing.
Withdrawal from the water system Capital Reserve Fund in the amount of $10,000 is discussed. Ralph Lutjen makes a motion to withdraw $10,000 from the water system CRF. Ron Sandstrom seconds. Motion passed 2-0.
At 9:12 Ralph Lutjen makes a motion to enter Non-Public session pursuant to RSA 91-A:3, II (a) employment matters. Ron Sandstrom seconds. Motion via roll call vote Ron Sandstrom yea, Ralph Lutjen yea. Motion passed 2-0.
At 9:30 am Ralph Lutjen makes a motion to exit non-public session and adjourn the meeting. Ron Sandstrom seconds. Motion via roll call vote Ron Sandstrom yea, Ralph Lutjen yea. Motion passed 2-0.
Respectfully submitted,
Nancy E. Cole
Administrator