VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
January 8, 2019
The Board of Commissioners met at 8:00 am on Tuesday, January 8, 2019. In attendance were Commissioners Mike Smith and Ron Sandstrom. Also present were Kelly Robitaille (hwy) and resident Paula Doyle. The meeting was filmed for Madison TV by Tim Hughes.
At 8:00 am the meeting was called to order by Chairman Mike Smith.
1. Agenda
Ron Sandstrom makes a motion to approve the agenda. Mike Smith seconds. Motion passed 2-0.
The action list is reviewed and discussed.
2. Highway Department Report
Kelly Robitaille reports that the rear axle on the Terra Star is bent. Repair estimate is $8,506.18. Will check with Liberty if rear axle is covered under warranty; axle from International is over $6,000 of the estimate. Terra Star is not being used so as to not incur more damage. Mike Smith discusses potential for an insurance claim if there is no warranty. Kelly Robitaille adds that the truck could be used in an emergency. Mike Smith makes a motion to check with Liberty on warranty. Ron Sandstrom seconds. Motion passed 2-0. Mike Smith makes a motion have Albany Service order the needed parts. Ron Sandstrom seconds. Discussion on determination of warranty. Mike Smith amends motion to order parts and begin repairs if not a warranty repair. Ron Sandstrom seconds amendment. Motion passed 2-0 to allow up to $8,506.18 for repair if not covered under warranty.
Sand has been received and salt delivery has been received.
3. Water
Ian Hayes will be in next week.
4. Administration
A safety meeting will be scheduled for January.
Mike Smith outlines that compliments have been received on the monthly newsletter.
Asset Management meeting will be held January 24th.
Warrant for 2019 is reviewed. Discussion is held on talking points for the budget hearing. Including information that the Reinach tank project includes the Reinach pressure zone will be done. Information on truck expenses for the 550 will also be included.
Budget line items are reviewed for the 2019 proposed budget. Ron Sandstrom reviews percentage increases. Ron Sandstrom discusses establishing a line item for bonuses; adding that the additional clarity will help at the budget hearings. Discussion on line items continues. Highlight of increases in line items is done.
Ron Sandstrom makes a motion to separate the bonuses from the salary line items. Mike Smith seconds. Motion passed 2-0.
Articles proposed for funding from the existing loan authorized in 2018 and not expended are reviewed.
Discussion on establishing the Water Extension Fund is held. The NH DRA does not have this fund on the list of permanent funds; the proposed warrant article establishes the fund as well as authorizes the standard $50,000 withdrawal.
Projected water rates are reviewed.
Mike Smith makes a motion to pull information from DES on State average water bills. Ron Sandstrom seconds. Motion passed 2-0.
5. Accounts Payable
Mike Smith makes a motion to approve the manifest of 14 checks for a total of $10,916.36. Ron Sandstrom seconds. Checks and invoices are reviewed and discussed. Motion passed 2-0.
6. Minutes
Minutes will be held for next week.
Action on the Public Hearing outcome will be held until Ralph Lutjen returns.
7. Commissioners Reports
Ron Sandstrom discusses loans for VDOE.
Mike Smith makes a motion to obtain a price for an update to QuickBooks. Ron Sandstrom seconds. Motion passed 2-0.
Mike Smith makes a motion to have the office look into Square D or some other credit card processing option for the VDOE to be able to accept credit cards. Ron Sandstrom seconds. Motion passed 2-0.
Discussion on receipt of the tax check in December 2018 is held. Check amount was $316,017. The 2018 TAN loan has been paid off.
8. Signature Items
9. Correspondence
Third party electrical report has been received; $256 was saved.
NH Municipal Association has sent the Legislative Bulletin.
10. Scheduled Appearances
11. Other Business
At 9:06 am Mike Smith makes a motion to adjourn the meeting. Ron Sandstrom seconds. Motion passed 2-0.
Respectfully submitted,
Nancy E. Cole
Administrator f