VILLAGE DISTRICT OF EIDELWEISS

Asset Management Committee Meeting

December 17^th, 2018

The Asset Management Committee met at 1:00pm exactly on Monday, December 17th, 2018.  In attendance were Committee members, Nancy Cole, Tommy Gunn, Mike Smith and Ralph Lutjen.  Dinah Reiss was not present. No guests were in attendance. The meeting was filmed.

At 1:02 pm the meeting was called to order by Chairwomen Nancy Cole.

Chairwomen Nancy Cole passed out documents to include the Agenda, Updated CIP plan and warrant article drafts for review.

Mike Smith makes a motion to accept the agenda as presented, Ralph Lutjen seconds and all vote yes.

Mike Smith makes a motion to accept the minutes as presented from the Asset management meeting of December 11^th, 2018, Ralph Lutjen seconds and all present vote yes.

Chairwomen Nancy Cole notes that the agenda now includes language for Public Comment, noting “Public comments may be heard at the conclusion of the meeting based on available time” no longer requiring a specific motion, all are in agreement.

The purpose of today’s meeting and sole agenda topic was the 2nd review of draft project write ups to be presented at the annual meeting in February of 2019 and presented to the commissioners on Tuesday, December 18^th, 2018. The final draft review of the content and edits we discussed for all current, fourteen (14), projects. Minor edits from today’s meeting will be made prior to the Commissioners meeting on Tuesday December 18^th, 2018.  The plan, once approved by the commissioner’s, is to post on the Village District website for voter review prior to the annual meeting. 

Summary of project plans:

Ralph Lutjen motions for all road projects to be submitted to the commissioners for recommendation to be included in the 2019 warrant articles, Mike Smith Seconds, all vote yes, motion passes.

Water Priorities to be presented to commissioners:

1. Ralph Lutjen recommends we move forward to recommend the proposed project to replace the Muddy Beach tank. To be funded from the capital reserve fund. Mike Smith Seconds, all vote yes, motion passes.

• Ralph Lutjen recommends we move forward to recommend the proposed project to provide upgrades to the DPW Electrical System. To be funded from the existing loan. Mike Smith Seconds, all vote yes, motion passes. 

• Ralph Lutjen recommends we move forward to recommend the proposed project to overhaul the Chocorua Pump House. To be funded from the existing loan. Mike Smith Seconds, all vote yes, motion passes.

• Ralph Lutjen recommends we move forward to recommend the proposed project to overhaul the Summit Pump House. To be funded from the existing loan. Mike Smith Seconds, all vote yes, motion passes.

• Ralph Lutjen recommends we move forward to recommend the proposed project to implement the Upper Lakeview / Rigi Pressure Reducing Valve (PRV) and water line separation. To Be funded from annual water fees. Mike Smith Seconds, all vote yes, motion passes.

• Ralph Lutjen recommends we move forward to recommend the proposed project to recommend the tank replacement of the Reinach Tanks to be included as a 2019 warrant article.  Mike Smith Seconds, all vote yes, motion passes.

Public Comments / Questions: None as no one was present

At 2:10 pm Ralph Lutjen makes a motion to adjourn the meeting, Mike Smith seconds. Motion passed unanimously with all members voting yes.

The next meetings will be held on Thursday January 24^th, 2019 @ 1:00 PM.

Respectfully submitted,

Tommy Gunn

Committee Member