VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
January 22, 2019
The Board of Commissioners met at 8:00 am on Tuesday, January 22, 2019. In attendance were Commissioners Mike Smith and Ralph Lutjen. Also present were Kelly Robitaille (hwy) and resident Kathy Koziell. The meeting was filmed for Madison TV by Tim Hughes.
At 8:00 am the meeting was called to order by Chairman Mike Smith.
1. Agenda
Ralph Lutjen makes a motion to approve the agenda. Mike Smith seconds. Motion passed 2-0.
The action list is reviewed and discussed.
2. Highway Department Report
Crew will be pushing back snow today.
The plow on the F-550 is not working. Electronic issue. Repair estimated at $350 plus labor. The road grader has an articulation issue, the back end will not turn to the left. Diesel Works will be contacted.
Blower has failed in the backhoe, heat is not working. Diesel Works will be asked to look at this also. Cost estimate for repair will be sent when received.
Punch outs will be done for the predicted rain.
Ralph Lutjen discusses the public hearing last Friday. Concern was raised over the purchase of the new truck. Kelly Robitaille highlights that if the truck is kept and goes down, snow plow operations would be significantly impacted. Repair history on the F-550 will be put together. Down time for the truck will also be compiled. Kelly Robitaille will obtain a written assessment of the truck to illustrate the risk associated with keeping the F-550. Reliability of snow plow operations should not be put at risk. Mike Smith highlights the need to maintain public safety.
Mike Smith highlights that the engineering article for Grandval and Burgdorf was also contested. Kelly Robitaille outlines that the highway budget cannot support the work needed on this road.
Kelly Robitaille outlines work to be done within the budget does not support reconstruction of any road.
Kelly Robitaille highlights the one complaint received was related to a driveway.
Discussion on calls received with a request for a call back. Kelly Robitaille questions if he is required to return calls. Ralph Lutjen recommends that any calls be made after the storm is over.
3. Water
No report.
4. Administration
Monthly safety meeting will be scheduled.
Cash flow report is reviewed and discussed. Receipt of the tax check in December is outlined, this has a significant impact on cash flow. Treasurer Dinah Reiss will continue working on the Treasurer’s report for the Commissioners.
Ralph Lutjen will handle the Annual Report for the Town of Madison.
Water usage reports for December are reviewed and discussed. Ralph Lutjen outlines that the VDOE water system was able to supply water during the down time of the DPW well due to the capital improvements at Muddy Beach station.
Pump House electric report is reviewed and discussed. The proposed improvements to the DPW electrical will provide additional savings on the electric usage at this site.
The 2019 Warrant is reviewed for any changes that may be wanted by the Board prior to signing the documents. No changes outlined. Mike Smith makes a motion to approve the warrant for signing as is. Ralph Lutjen seconds. Motion passed 2-0.
Project sheets will be updated to reflect significant impacts to the water system that are proposed. Risk evaluation has been done and these projects are high priority for the water system. Continuing to defer capital improvements is not in the best interest of the water system.
5. Accounts Payable
Mike Smith makes a motion to approve 18 checks for a total of $23,361.35. Ralph Lutjen seconds. Checks and invoices reviewed and discussed. Motion passed 2-0.
6. Minutes
Mike Smith makes a motion to approve the minutes of 1-15. Ralph Lutjen seconds. Motion passed 2-0. Ron Sandstrom has sent his approval of the minutes.
7. Commissioners Reports
Ralph Lutjen makes a motion to request the Attorney begin enacting the sideline easements for 4 and 6 Little Loop. Mike Smith seconds. Motion passed 2-0.
Mike Smith highlights the Annual Meeting will be held on Saturday, Feb 23, 2019.
8. Signature Items
Mike Smith makes a motion to sign PO 274 in the amount of $3,000 for salt. Ralph Lutjen seconds. Motion passed 2-0.
Mike Smith makes a motion to sign PO 275 in the amount of $5,000 for sand. Ralph Lutjen seconds. Motion passed 2-0.
Mike Smith makes a motion to sign PO 276 in the amount of $925 for chains for the 7400. Ralph Lutjen seconds. Motion passed 2-0.
Mike Smith makes a motion to sign PO 277 in the amount of $825 for chains for the grader. Ralph Lutjen seconds. Motion passed 2-0.
9. Correspondence
Granite State Analytical has sent the January bacteria testing results for the water system, results are clean.
Granite State Analytical has sent the January pH readings, readings are in target range.
A statement of low pH at a home on Jungfrau has been received.
NH Department of Environmental Services has issued an administrative order regarding the septic failure at 23 Huttwil.
A water leak was located in the house at 48 Oak Ridge Road. Curb stop valve was shut down, property owner has been notified.
Resident Adam Leiser has sent a 91-A request regarding employee bonuses. 91-A does not require answering questions. Though not specifically requested, the document with the information was released.
NH Municipal Association has sent the Legislative Bulletin.
NH Municipal Association has sent the bi-weekly News Link. The office has enrolled in the webinar on 91-A scheduled March 13.
The Trustees of the Trust Funds have notified the office that the next meeting will be February 14, 2019.
10. Scheduled Appearances
11. Other Business
The auditors will be in next week.
Mike Smith makes a motion to formally close the office during the audit process. Ralph Lutjen seconds. Motion passed 2-0.
At 8:46 am Mike Smith makes a motion to adjourn the meeting. Ralph Lutjen seconds. Motion passed 2-0.
Respectfully submitted,
Nancy E. Cole
Administrator