VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
September 17, 2019 DRAFT
The Board of Commissioners met at 8:00 am on Tuesday, September 17, 2019. In attendance were Commissioners Adam Leiser and Kathy Koziell.
At 8:00 am Commissioner Adam Leiser calls the meeting to order.
1. Agenda
Adam Leiser makes a motion to approve the agenda. Kathy Koziell seconds. Motion passed 2-0.
2. Highway Department Report
3. Water
4. Administration
Discussion on establishment of this meeting. Jay Buckley and Kelly Robitaille are not available. Meeting was scheduled to allow full Board to meet with Kelly.
Adam Leiser makes a motion to approve payroll. Kathy Koziell seconds. Motion passed 2-0.
Discussion on phone system updates. Andrew Harteveldt is working on this.
Proposed dam policy is reviewed. Follow up with Kelly Robitaille on status of obtaining varying size boards for the dam. Statutes are to be reviewed for compliance. Sending a letter to the LPC to request placement of a floating nest is discussed. Adam Leiser makes a motion to approve the Pond Level Management Policy as updated during discussion. Kathy Koziell seconds. Discussion that this will be Dam Management Proposal. Adam Leiser will change name. Motion passed 2-0.
Water meter cost analysis is reviewed. Adam Leiser states he is disappointed in lack of information from Jay Buckley. Adam Leiser makes a motion to adopt the water meter analysis. Kathy Koziell seconds. Document is reviewed. Statement regarding adoption of analysis is made, not a policy. Motion passed 2-0.
5. Accounts Payable
Adam Leiser makes a motion to approve 18 checks for a total of $20,606.71. Kathy Koziell seconds. Checks and invoices are reviewed and discussed. Motion passed 2-0.
6. Minutes
Adam Leiser would like to review minutes prior to approval.
7. Commissioners Reports
Kathy Koziell reports that repricing is being done for the DPW electrical upgrades. Electrician Justin Montelin is working on the needed upgrades based on location within the DPW.
Adam Leiser makes a motion to have all water users over $1,000 filed against in small claims court. Kathy Koziell seconds. Discussion on bringing residents to court is held. Motion passed 2-0. Adam Leiser makes a motion to send letter for shut off in next 60 days on all overdue bills. Kathy Koziell seconds. Motion passed 2-0.
Kathy Koziell has held a safety meeting.
Having a review for Jeff DeMartino is discussed. Having Jeff and Kelly complete an evaluation for Jeff is outlined. This will be done.
Review of Little Loop project is held. Discussion on need for engineering the entire road for full drainage review. Response to residents who have sent emails will be done for Thursday; funding for drainage review may exist after planned project completion.
Adam Leiser discusses drainage at 26 Little Loop. Placing a culvert is discussed to move water into grassy area. Addressing this road is needed. Repair for driveway at 26 Little Loop will be asked for the DPW to handle.
Eidelweiss Drive is being graded today.
Discussion on Diessbach Drive. Kelly Robitaille has stated that a catch basin would not be proper for this location; culvert needs to be working properly. Sending a letter thanking for design is discussed. Establishing a meeting going forward is outlined. Correcting drainage on this road is needed. Adam Leiser makes a motion to allow him to call Joe Farnese to schedule a meeting. Kathy Koziell seconds. Motion passed 2-0.
Kelly Robitaille will be asked for status of varying size of dam boards.
Kelly Robitaille will be asked to look at area up slope from playground area for runoff.
Discussion on possible need for a public hearing on Water Ordinance. Ordinance checked; 1-inch CTS or equivalent is stated. No public hearing is needed. Inside diameter is same with the ¾ inch line installed at 22 Appenvel Way; water operator has confirmed equivalent.
Adam Leiser makes a motion to allow Adam Leiser to apply for environmental grants as needed. Kathy Koziell seconds. Motion passed 2-0.
Adam Leiser makes a motion to remove the 12-hour rule for information distribution to the Board prior to a meeting. Kathy Koziell seconds. Motion passed 2-0.
Adam Leiser approve Driveway permit not sent due to timeline rule. Kathy Koziell seconds. Motion passed 2-0.
Adam Leiser motion rescind Jay Buckley work on CIP for roads. Motion failed for lack of a second.
Adam Leiser discusses ability to have duplexes in VDOE. Restricted to larger lots is outlined. Potential benefits are outlined; potential detriments are outlined.
Adam Leiser makes a motion to remove Ian Hayes from Water Committee. Kathy Koziell seconds. Motion passed 2-0.
Adam Leiser states resigning from the Water Committee. Giving specific direction to committee that committee is to offer recommendations to Board; not take authority themselves is discussed. Jay Buckley will remain on Water Committee as Commissioner rep. Adam Leiser makes a motion to notify Larry Leonard to not contact engineer or water operator for participation in meetings; Committee should send questions to Commissioners. Kathy Koziell seconds. Motion passed 2-0.
Discussion on website updates that are needed. Full review is to be done. Video link to Madison TV will be checked on. Nancy will obtain corrected link.
Saturday meetings for first Saturday of month at 9 am at the library.
Adam Leiser discusses promoting the strengths of each Board member as best manner to move forward.
8. Signature Items
Adam Leiser sign D&K letter and send with check. Kathy Koziell seconds. Motion passed 2-0.
Adam Leiser makes a motion to sign PO 314 in the amount of $450 for a backhoe blade edge. Kathy Koziell seconds. Motion passed 2-0.
MS 434 is reviewed and discussed. Adam Leiser makes a motion to sign the MS 434. Kathy Koziell seconds. Motion passed 2-0.
9. Correspondence
Granite State Analytical has sent the monthly water system test results; pH good and system clean.
Mark Graffam has sent photos of the Reinach tank face which is currently uncovered. Adam Leiser makes a motion to have Ian Hayes work with Kelly Robitaille to cover Reinach tank face by November 1. Kathy Koziell seconds. Motion passed 2-0.
Pressure on Upper Lakeview is discussed. A correction for this issue is being worked on in the long-term plan for the water system. Adam Leiser makes a motion to send a letter regarding evaluation of water system and expect plan in place to repair water system at 2020 Annual Meeting. Invite resident to participate at meeting. Kathy Koziell seconds. Motion passed 2-0.
10. Scheduled Appearances
11. Public Comment
12. Other Business
Review of posting for meeting Sept 28. Kathy Koziell recommends sending a postcard to all property owners. 9/28 10 am Lodge with 4 bullet points: water, roads, environmental, budgets. Kathy Koziell makes a motion to appropriate up to $350 for mailing postcards. Adam Leiser seconds. Discussion on including all property owners. Adam Leiser moves to amend appropriation to $900. Kathy Koziell seconds amendment. Discussion continues on advertising meeting. Motion, as amended, passed 2-0.
Upcoming meeting schedule is discussed. Thursday mornings are discussed. Discussion one evening meeting per month. Kathy Koziell outlines stay with Saturday, but not Thursday night.
Adam Leiser states how about one Thursday night and no Saturday meeting.
Newsletter is discussed. Adam Leiser makes a motion to have Kathy Koziell finalize newsletter and send out in next 60 hours. Kathy Koziell seconds. Motion passed 2-0. Discussion on content and meeting schedule is held.
NHMA budget conference is discussed. Discussion on who should attend and why is held. Adam Leiser makes a motion to approve Nancy Cole and Kathy Koziell to attend. Kathy Koziell seconds. Motion passed 2-0.
Presentation for Sept 28 is reviewed. Kathy Koziell states Chris and Ian could be a distraction if in attendance at this meeting. Discussion ensues. Chris and Ian will not be asked to attend. Discussion on updates held. Adam Leiser states that dialogue on Facebook shows that Parking Ordinance should be changed; Adam Leiser states Ordinance worked. Review and discussion on numbers is held. Discussion on other needs of VDOE continues. Attempting to move away from bonds is outlined for long term plans. Plan developed by Adam Leiser shows full cycle of truck purchase so extends to 2026. A bond for pipe replacement is recommended in three-year cycles to replace the water pipes. Funding for water infrastructure is proposed through taxes. Options outlined as listed in plan. Needs are known and documented.
Adding a visual for some sections is discussed. Selling this plan to the residents and voters is discussed. Presentation of needs is outlined and discussed; getting the information to persons is critical to passing the plan.
At 11:47 am Adam Leiser makes a motion to adjourn the meeting. Kathy Koziell seconds. Motion passed 2-0.
Respectfully submitted,
Nancy E. Cole
Administrator