2020-03-24 Commissioners Meeting Draft

VILLAGE DISTRICT OF EIDELWEISS

Test Audio 3-24-2020

Commissioners Meeting

Tuesday March 24, 2020

The Board of Commissioners met at 9:00 am on Tuesday, March 24, 2020.  In attendance was Commissioners Jay Buckley.  Also, in attendance Donna Mackinnon, Clerk.

At 9:05 am Commissioner Jay Buckley calls the meeting to order.

Commissioner Kathy Koziell calls into the meeting.  

1. Agenda:  Jay Buckley makes a motion to approve the agenda.  Kathy Koziell seconds.

Motion Passed 2-0.

Discussion on the Tight Tank. Jay Buckley went over the G.W. Brooks bid in detail.

Kathy Koziell makes a motion to accept G.W. Brooks bid for $17,153.  Jay Buckley seconds.  Motion Passed 2-0.

9:08 am. Adam Leiser calls into the meeting.

Discussion on the poly cam phone system for call in purposes for future meetings for the district.  Adam Leiser suggests a call-in number for future meetings.

2. Approve Minutes of Annual Meeting 3-7-2020.  Jay Buckley makes a motion to approve the minutes of the Annual Meeting of 3-7-2020.  Kathy Koziell seconds.  Adam Leiser abstains.  Motion Passed 2-0.

Kathy Koziell makes a motion for Adam Leiser to sign out of session.  Jay Buckley seconds.  Adam Leiser abstains.  Motion Passed 2-0.

Adam Leiser makes a motion for a teleconference call between Ian Hayes and Chris Albert for Friday April 10th at 3:00 pm for final added alternatives for Water Tank Projects.  Kathy Koziell seconds.  Motion Passed 3-0.

Discussion on the $1.25 million contract for contingency for Reinach project only.  Jay Buckley wants transparency on the project. Kathy Koziell wants it to state Reinach only.  Kathy Koziell agrees with Jay Buckley to make contract stipulates tank and other projects separate.  Adam Leiser states the $1.25 million, Jones & Beach is for Reinach and Pipelines only, not spending it on anything else.  For every $1.00 worth of work .24 cents would come from grant money. Was stated that $$125K should be saved for 2021 budget.

Kathy Koziell makes a motion to create and send out District Village Newsletter on Annual Meeting and Kayak portal.  Adam Leiser seconds.  Motion Passed 3-0.

Discussion from Kathy Koziell of the $56K from last year budget.

Adam Leiser makes a motion to pay Greg Im from DrummondWoodsum for legal fees to come out of Water System CSF.

Discussion on motion Kathy and Adam Leiser agrees with the motion. Jay Buckley disagrees on the motion.  Kathy Koziell wants to wait until Thursday on motion.

Discussion on Jay Buckley’s phone call with Michelle Clark from the DRA.  The $59,142. stays with the warrant article not the unassigned fund balance because it is multi year bond.  It can be put to the payment of the loan.  Will be raised and collected this year.  Discussion on how the budget was figured $37,500K.  Kathy Koziell wants to know how the $37,500K is allocated out of operating budget.  Adam Leiser wants to Tamar Roberts (the Auditor).  Jay Buckley says it is up to the DRA.

9:51 am. Adam Leiser leaves the meeting.

Jay Buckley tells Kathy Koziell that the DRA will comment on where the money goes.  Kathy Koziell defers to Jay Buckley of the $37,500K for the Auditor and DRA will approve.

9:56 am. Jay Buckley makes a motion to go into Nonpublic RSA 91-A:3,II(a) compensation of any public employee.  Kathy Koziell seconds.  Motion Passed 2-0.

10:18 am. Meeting resumes.

Jay Buckley makes a motion to give Kelly Robitaille a 10% hourly raise. Hourly rate will be $25.49.  It will be retroactive to his anniversary date.  Kathy Koziell seconds.  Motion Passed 2-0.

Jay Buckley makes a motion to give Jeff DeMartino a $500. bonus.  Kathy Koziell seconds.  Motion Passed 2-0.

Jay Buckley makes a motion to adjourn meeting at 10:35 pm.  Kathy Koziell seconds.  Motion Passed 2-0.  

Respectfully submitted,

Donna MacKinnon

Administrator