VILLAGE DISTRICT OF EIDELWEISS
Thursday March 26, 2020
Commissioners Meeting No Audio available
The Board of Commissioners met at 9:00 am on Thursday, March 26, 2020. In attendance was Commissioners Jay Buckley, Kathy Koziell (by phone) and Adam Leiser (by phone). Also, in attendance was Highway Foreman Kelly Robitaille, Treasurer Dinah Reiss, and Donna MacKinnon taking minutes. The meeting was not filmed but residents could call into meeting via conference call. We had 4 residents call into the meeting.
At 9:03 am Commissioner Jay Buckley calls the meeting to order.
1. Agenda
Jay Buckley makes a motion to approve the agenda. Kathy Koziell seconds. Motion passed 2-0.
Jay Buckley brings up setting of the 2020 water rate. $170,915. was approved at annual meeting. There are 469 water customers. The flat rate comes out to $364. Dinah Reiss does not think the rate should be raised. Kathy Koziell stated Rick Skarinka said to keep the rate at $485. Dinah said that the Auditor approved the extra unspent water usage fees goes into the Water CRF. Jay Buckley and Dinah Reiss thinks the water rates should be set at $400. And Kathy Koziell is comfortable with that.
Jay Buckley makes a motion to set the 2020 Water Rate at $400. Kathy Koziell seconds.
Motion Passed 2-0.
Discussion on auto payments of the water bills from Quick Books from Rhonda Rosand.
Jay Buckley makes a motion for Rhonda Rosand to set up auto payments of the water bill through Quick Books. Kathy Koziell seconds. Motion Passed 2-0.
2. Highway Department Report
Discussion on 47-49 Eidelweiss Dr. Kelly Robitaille spoke with paving company 47 Eidelweiss hired. Kelly is questioning who is paying and wants 49 Eidelweiss involved with the fix. Jay Buckley wants to send certified letter to the owners of 49 Eidelweiss Dr. Then the BOC will have a formal response for the Henderson/Horton’s.
Jay Buckley makes a motion for Administration to draft letter to 49 Eidelweiss Dr. for the Board of Commissioner to approve then send it certified. Kathy Koziell seconds.
Motion Passed 2-0.
Discussion for Kelly to correct the problem with 47 & 49 Eidelweiss Drive 49 Eidelweiss should replace the culvert and who is buying what? If the homeowner buys the culvert pipe the village does the work. 49 has to sign off to buy the culvert pipe and has to fit the 15” basin.
Discussion of the placement of the tite tank at DPW garage. Kelly spoke with G.W. Brooks it will a two-day project. Starting Monday or Tuesday. The original placement of the tight tank will be tuck next to building. The correct placement has to be 5’ from the building. The water service line might be in the way. Kelly questions the costs. G.W. Brooks can re-route the waterline. Kelly will check with Ian and we need to be prepared that the warrant will not cover additional funds. Kathy Koziell wants to have Ian available for digging.
Kathy Koziell makes a motion to contact Ian Hayes for where the water service line is.
Jay Buckley seconds. Motion Passed 2-0.
Discussion by Jay Buckley that the water at the Dam is flowing good.
Discussion on the new truck. Kelly Robitaille is in contact between Dodge & Ford. Could have a price war go between two companies. The Ford is available immediately and the Dodge is 5 months out.
Jay Buckley asks Dinah Reiss about the amortization and rates to get a better deal.
Kathy Koziell states she will be back on April 11th.
Discussion about the damage to the mailbox building. Mark Graffam sent in pictures of the damage. Jay Buckley says it needs to be secured which could be a volunteer project. Kathy Koziell agrees with Jay Buckley.
Discussion of last snowstorm. Kelly Robitaille welded a 3” pipe to the plow and it worked great.
Jay Buckley states that the Town of Madison made Jay the liaison for Hazard Mitigation with Chief Richard Clark. Meeting will be at the end of April.
Kathy Koziell wants to add to a Public Hearing a Snowplow Policy or Ordinance.
9:44 am. Adam Leiser joins the meeting by teleconference call.
Discussion on the Kayak Racks. Notify Norm Garside to get an estimate on the racks. Administration to reach out to Norm Garside.
Discussion that G.W. Brooks will get PBN notice on file that we have a tight tank.
Adam Leiser makes a motion to approve Kathy Koziell to create March newsletter. Jay Buckley seconds. Motion Passed 3-0.
Discussion on the budget. The Reinach article money stays with the project. New Truck $1,212. Will be first year payment.
Jay Buckley makes a motion to accept the amended budget to file to the DRA. Kathy Koziell seconds. Motion Passed 3-0.
Discussion on Greg Im bond legal fees. Kathy Koziell wants to take some of the costs out of the water budget. Jay Buckley thinks all the Reinach costs should stay with the warrant. Dinah Reiss wants to know if the $85K advance in Dec. if we charged it to the water budget.
Kathy Koziell used the $85K to the DPW & Summit Projects.
Discussion on $7K legal fees. Adam Leiser says $7K was to get the bond and does not support keeping with the Reinach project. Kathy Koziell recommends taking it out of the water system.
Kathy Koziell makes a motion to pay legal fees for Water Tank & Grant from the water budget. Adam Leiser seconds. Motion Passed 3-0.
Administration to change Greg Im fees from legal to water budget.
Adam Leiser wants to discuss the DPW garage doors. Table to next week’s meeting.
10:17 am. Adam Leiser leaves phone in meeting.
Kathy Koziell makes a motion to approve 3/12/2020 commissioner meeting minutes.
Jay Buckley seconds. Motion Passed 2-0.
Discussion on Kayak Portal-Kathy Koziell says that Andrew Hardtveldt has it up and running.
3. Accounts Payable
Jay Buckley makes a motion to approve Manifest of 13 checks for a total of $45,348.33. Kathy Koziell seconds. Motion passed 3-0.
Jay Buckley makes a motion to approve Payroll. Kathy Koziell seconds. Motion Passed 2-0.
4. Commissioners Reports
Jay Buckley tells the public that Kelly Robitaille has received a raise. His new hourly rate is $25.49.
Discussion on procedures for agenda. Jay Buckley wants it into the office 24 hours prior to the commissioners meeting. Kathy agrees with Jay Buckley.
Jay Buckley makes a motion to have commissioners meeting agenda 24 hours prior to meeting. Kathy Koziell seconds. Motion Passed 2-0.
Kathy Koziell wants Administration to send Auditor Tamar Roberts an email for 2020 payments that were for 2019 bills.
Dinah Reiss asks about management report that the commissioners must do for 2019.
Discussion on Chris Albert on answering questions at April 8th meeting by teleconference. Clarification on specifications with contractors and pump station.
Discussion of Emily Nichols post archaeological findings.
Discussion on Mark Graffam 91A rules.
Discussion of Janet Crowder email seeing if the District wanted to buy her property. Jay Buckley wants to get Kelly Robitaille & Ian Hayes input if it is viable to the District.
Jay Buckley makes a motion to share Janet Crowder email to Kelly Robitaille and Ian Hayes and ask them for their input. Kathy Koziell seconds. Motion Passed 2-0.
Jay Buckley makes a motion to have Adam Leiser sign out of session checks and letters. Kathy Koziell seconds. Motion Passed 2-0.
Dinah Reiss asks if she can speak with Rhonda Rosand at QuickBooks regarding online water bills. She wants to ask about fraud and how the village will be notified when payments are made. Jay Buckley and Kathy Koziell agree.
Jay Buckley makes a motion to adjourn meeting at 11:00 am. When teleconference meeting ends.
Respectfully submitted,
Donna MacKinnon
Administrator