VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
March 12, 2020
The Board of Commissioners met at 9:00 am on Thursday, March 12, 2020. In attendance were Commissioners Adam Leiser, Kathy Koziell, Jay Buckley Kelly Robitaille, and Donna MacKinnon taking minutes. Also, in attendance was Treasurer Dinah Reiss, Ralph Lutjen, Mike Smith, Mike Dolan, Dianna Dolan, Dorothy Wondalowski, and Paula Doyle. The meeting was filmed for Madison TV by Tim Hughes.
Tim Hughes leaves due to sickness, leaves the BOC in charge of filming.
At 9:10 am Commissioner Adam Leiser calls the meeting to order.
1. Agenda
Adam Leiser makes a motion to approve the agenda. Kathy Koziell seconds. Motion passed 3-0.
Jay Buckley is sworn in as Commissioner and Donna MacKinnon is sworn in as Clerk.
2. Highway Department Report
Kelly Robitaille asks the Board of Commissioners to open the warrants that were passed at the annual meeting.
Adam Leiser makes a motion to open the tight tank warrant. Jay Buckley seconds.
Motion Passes 3-0.
Jay Buckley makes a motion to open the new truck warrant. Kathy Koziell seconds.
Motion Passes 3-0.
Mike Smith asks what to do with the old truck, trade it in or sell it? Kelly would like to trade it in.
Kelly was asked to get a quote on a trade in value for old truck.
Adam Leiser makes a motion for Kathy Koziell to be new chairperson. No second.
Motion Failed.
Jay Buckley makes a motion to be new chairperson. Kathy Koziell seconds.
Motion Passes 2-0. Adam Leiser abstains.
Kelly Robitaille brings up the Burgdorf project that was approved. He wants to get the project ready. Jay Buckley questions stream classification. Kelly had a phone call with Chris Albert, and it is between 1 ½ and 2 tier. Adam Leiser doesn’t want to vote on it has some questions. He doesn’t want the warrant opened. Kathy Koziell would like more specifics on project.
Jay Buckley want questions put together from Adam and Kathy for next meeting.
Kelly is shooting for August to do the project.
Kelly is getting roads in order. He put ¾ gravel down at mailboxes thinks this will help.
Kathy Koziell wants priority on Little Loop project to get done in the spring.
Adam Leiser wants to know when it is going to be done. Kelly Robitaille thinks maybe 1 month. Kelly wants to the Roads done first. Little Loop would be a 4 day project. Kathy Koziell defers to Kelly’s best interest.
Kelly Robitaille asks about his review. Jay Buckley states Kelly is owed a review. Kathy Koziell wants to go into Non-Public at 11:00 am without Kelly regarding compensation. Kelly Robitaille states that he should have had his review 2 months ago and that he needs final number.
Mike Smith states that an employee review is not considered Non-Public unless the employee requests to go into Non-Public. Kelly Robitaille says the proposed offer is not going to work. Kelly wants average compensation and he is way below. Adam Leiser says reviews are always done in February in Non-Public and would like to know where the money is coming from since the new budget was shorted $60K. Kelly Robitaille says that with new proposed budget he can’t take a hit for another year and there is no meeting next week, feels this is being done in spite.
Jay Buckley states that the Board of Commissioners need to work together as a board to review new budget.
Kathy Koziell makes a motion for Jay Buckley to be the one to provide the initial rework the budget for new budget. Adam Leiser seconds. Jay Buckley votes no. Motion Passes 2-0.
Mike Smith states the Board of Commissioners have to work as a team.
Dorothy Wondalowski is concerned that Kelly review not being addressed in a timely manner.
Kelly discusses review and compensation the public wants to see numbers so they can make decisions on how to view the Board of Commissioners.
Jay Buckley makes a motion to call NHMA regarding decision on compensation can be made during Public session. Adam Leiser seconds.
Motion Passes 3-0.
Adam calls NHMA left message with Natch Greyes for a call back.
Ralph Lutjen asks what the salary was.
Jay Buckley reads the Non-Public minutes for Kelly’s review to the public.
Kelly Robitaille wants the public to know that after looking at his W2 from last year that there would be no because he made $58K. Kelly wants the public to hear his review and that he takes this seriously. Jay Buckley gets the message from the public about how serious Kelly’s employment is.
Adam Leiser would like a drawing from Kelly for 47-49 Eidelweiss. Kelly will have it next week.
Ralph Lutjen discusses hourly practices for a small staff.
Jay Buckley discussion on Kelly first few months owed health insurance.
Kathy Koziell can we divide the amount throughout the rest of the year. Kathy Koziell will work with Donna to figure amount that is to be taken out of Kelly’s check.
Jay Buckley realizes that the video camera has stopped working. The SD card was full.
Kathy Koziell makes a motion to move the meeting to Administration so that everything is approved and signed. Jay Buckley seconds. Motion Passes 3-0.
Jay Buckley makes a motion to approve payroll for $7,014.06. Kathy Koziell seconds.
Motion Passes 3-0.
Jay Buckley makes a motion to approve manifest 10 checks for $6,564.84. Kathy Koziell seconds. Motion Passes 3-0.
Discussion on clarification on DrummondWoodsum.
Jay Buckley asks Dinah Reiss about separate account for water tank project. She needs to get signature cards filled out. Dinah Reiss asks if legal can get charged to the project.
10:09 Adam Leiser answers phone. NHMA Natch Greyes calls into meeting regarding Non-Public meeting rules. States following 91-A.
91-A:3 Nonpublic Sessions. – II. Only the following matters shall be considered or acted upon in nonpublic session: (a) The dismissal, promotion, or compensation of any public employee or the disciplining of such employee, or the investigation of any charges against him or her, unless the employee affected (2) requests that the meeting be open, in which case the request shall be granted.
Kathy Koziell states that the Board of Commissioners will go into Non-Public at 11:00 am.
Discussion on Ian Hayes’s Leak list. A map was created with prioritize of leaks. Jay Buckley would like Ian Hayes to give monthly reports at Board of Commissioners meeting. Adam Leiser would like Ian Hayes and Chris Albert to come to a Public meeting to give the public an overview on April 4th.
Administration invite Ian & Chris.
Discussion on Water System Electric Costs.
Discussion on motion log. Kathy Koziell went through log. Kathy will get Chromebook paperwork and receipts. Kathy mentions for next year a warrant will be needed for sander.
Adam Leiser makes a motion for Jay Buckley to revise letter to Eversource. Jay Buckley seconds. Motion Passes 3-0.
Discussion from Mike Smith about Asset Management Committee. Adam Leiser states it had to be added from an outside company.
Discussion when Warrant was posted.
Discussion on up to date water lines.
Discussion about how to move forward for the best interest of the district.
Administration to put plowing letter template for next meeting.
Discussion on the furnace.
Kathy Koziell discusses portal for Kayak Racks. Dinah Reiss questions having Andrew H. working on in house.
Discussion on Patti Aliventi resignation from Environmental Committee. Mike Dolan wants the letter read to the public.
Jay Buckley makes a motion to approve minutes of 3/5/2020. Kathy Koziell seconds.
Motion Passes 2-0. Adam Leiser abstains.
Jay Buckley makes a motion to sign letter for North Country. Adam Leiser seconds.
Motion Passes 3-0.
Discussion of 22 Middle Shore Dr.
Adam Leiser makes a motion to sign letter for 22 Middle Shore Drive. Kathy Koziell seconds.
Motion Passes 3-0.
Discussion Board of Commissioners cancel meeting for next week.
10:56 am. Jay Buckley makes a motion to go into Non-Public. Kathy Koziell seconds.
Motion Passes 3-0.
11:06 am. Public meeting resumes.
Board of Commissioners voted to give Kelly Robitaille a $500. Bonus for health insurance.
And final pay will be determined 3/26/2020
Administration to send Kelly Robitaille an email.
Adam Leiser makes a motion to dissolve Jay Buckley as DPW liaison. Jay Buckley seconds.
Motion Passes 3-0.
Discussion of DRA portal with form MS232. Kathy Koziell will work with Donna.
11:30 Kathy Koziell makes a motion to adjourn. Jay Buckley seconds.
Motion Passes 2-0.
Respectfully submitted,
Donna MacKinnon
Administrator