VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
Thursday May 28, 2020
The Board of Commissioners met at 9:03 am on Thursday, May 28, 2020. In attendance was Commissioners Jay Buckley in the office, Kathy Koziell and Adam Leiser (by phone). Also, in attendance was Highway Foreman Kelly Robitaille, and Donna MacKinnon taking minutes. The meeting was not filmed but residents could call into meeting via conference call. We had 6 residents call into the meeting.
At 9:02 am Commissioner Jay Buckley calls the meeting to order.
1. Agenda
Jay Buckley makes a motion to approve the agenda. Kathy Koziell seconds. Kathy Koziell calls Point of order to change to correct date on the agenda. Motion Passed 3-0.
2. Highway Department
Kelly Robitaille reports that the DPW has been doing culvert cleaning, ditch work and treating the roads with Calcium Chloride. A 4” board was moved for correct water levels at the Dam but was as cautious as possible for the Loons. Kelly Robitaille states that the Water Project truck route is not being follow by the trucks going to the project site. Trucks are going on Appenval Kelly asks who he should contact. Jay Buckley states that the previous vote taken on not to contact anyone Kelly can not contact anyone. Kathy Koziell thinks Kelly Robitaille can contact Chris Albert for something like this. Adam Leiser states that Chris Albert is the manager on the project. Kelly Robitaille states he thinks Chris Albert is only on site twice a month. Jay Buckley mentions there has been two water outages and that he had to notify the sheriff for road closures due to the project. Kelly Robitaille stated he has been stopped by homeowners asking where to park because of the road closures. Jay Buckley is concerned about letting the homeowners know about water outages and will speak with Ian Hayes. Kathy Koziell asked the water outages were planned. Jay Buckley states one was, and one was not.
Kathy Koziell makes a motion for Ian Hayes to contact Kathy Koziell if Donna MacKinnon is not in the office. Adam Leiser seconds.
Adam Leiser states he thinks an email should go out on any water outages to let the public know.
Jay Buckley states that there were not supposed to be any road closures as stated at the pre-construction meeting and that he is concerned going forward. Adam Leiser, Kathy Koziell and Jay Buckley go back and forward as to whether Ian Hayes should phone or email when a water outage occur. Kathy Koziell amends motion.
Kathy Koziell amends motion to notify Ian Hayes that he needs to confirm contact regarding water outage either by email or phone. Jay Buckley seconds. Motion Passed 3-0.
Adam Leiser will write up something to put on the website.
Kelly Robitaille states he thinks the contractor should contact Chris Albert regarding road closures. Chris Albert should have known that the roads were going to be closed so that we can let the public know. Also, to put up a truck route for the project. Kelly Robitaille wants to have someone contact Chris Albert to take care of road signage. Jay Buckley states he is concerned about the District roads being ruined. Jay Buckley also asks what happens to the culverts at Salins & Bristenstock, will it be removed and who will be on site on site to see if they are properly put back. Kathy Koziell would like to have a conference call with Chris Albert to voice the BOC concerns.
Discussion ensues about who is responsible for dust control of the roads. Adam Leiser states people should expect issues with such a big project that is being done in the District.
The BOC schedule a commissioner meeting for Monday June 1st, 2020 at 9:00 am for a conference call with Chris Albert regarding the boards concerns of road closures and dust control.
Kelly Robitaille states there should be project manager on site. In the past there was a clerk of the works on site that would solve any problems.
Donna MacKinnon leaves the meeting at this point.
Respectfully submitted,
Donna MacKinnon
Administrator