Village District of Eidelweiss

Commissioners Meeting

Minutes

June 22, 2020

The meeting was called to order at 8:10am at the location of 33 Upper Lakeview Drive.

Present were Mr. and Mrs. Taylor of 33 Upper Lakeview Drive, Kelly Robitaille, Kathy Koziell and Jay Buckley.

This meeting was requested by the Taylor’s after attempts to mitigate a drainage issue alongside the road failed based of one commissioners attempts to deal with the resident through a one-on-one basis opposed to having the resident meet with the board and the DPW foreman.

Kelly started by apologizing for the prior attempts and not being allowed to be personally  involved in those attempts.

Mr. Taylor points to a simplified map when what his previous correspondence email asked for was more detail.
Kelly explained the ponding problem and how ponding overflows and crosses the road causing erosion and an ice hazard in the winter.

The culvert location was explained to the property owner and the size of the culvert was also explained. The termination of the culvert will end approximately 10-feet from the water system bleeder valve and will have erosion stone to slow the water as it drops onto the Taylors property.

Concern was raised as to where the water will flow and Mr. Taylor did not want it to cross his property and onto the neighbors downhill from him.

All were in agreement to move forward with the project.
Jay asked if the Taylor’s wanted to be notified when the work was to be started in case they had plans on being there or having guests at the residence. No notification was necessary.
A letter will be drafted to send to the Taylor’s showing their willingness to allow the stormwater drainage to be deposited onto their property at 33 Upper Lakeview Road with a map showing the approximate location of the culvert pipe.

All parties left satisfied with the meeting.

Other Business:

Jay brought up a concern by Dinah Reiss, that the invoice from SW Cole, should be paid out of the newly created checking account for the Reinach project. Kathy stated that we still must find $85,000 worth of project related items to charge to the Water System Capital Reserve funds.

Jay makes a motion to spend up to $300 for Hand Sanitizer equipment and product for the opening of the outhouses. Kathy seconds the motion. Discussion ensues and Jay noticed that Home Depot had the hard to find hand sanitizer for sale. Jay mentioned that dispensers are back ordered by a few months Other solutions will be sought to offer sanitary solutions to those that wish to use the out houses at the beaches.
Motion passes 2-0.

Jay makes a motion to sign the letter addressed to Kuleska on Porridge Shore concerning the replacement of a failed metal culvert and the request for more fill.
Kathy seconds the motion. Discussion: letter was available at last week’s meeting, but Jay forgot to bring it up.
Motion passes 2-0.

Jay makes a motion to move forward and contact the Rock House Mountain Association regarding request to apply liquid calcium chloride solution to approximately 1.5 miles of the associations gravel roads to control erosion and dust concerns and the erosion flowing into the Pea Porridge Ponds.

Kelly feels that if we charge $1.25 per gallon that should cover the districts cost for the material and the labor time and use of the truck.  The product cost to Eidelweiss is $1.18 per gallon currently.

Kathy makes a motion to allow Jay to send Rock House Mountain Association a letter through email explaining the willingness to provide the application as soon a it is needed. Jay seconds the motion.
Motion passes 2-0.

Jay makes a motion to adjourn at 9:08am

Kathy seconds.

Motion passes 2-0

Respectfully submitted by Jay Buckley