VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
Thursday June 11th, 2020
The Board of Commissioners met at 9:06 am on Thursday, June 11, 2020. In attendance was Commissioners Jay Buckley, Kathy Koziell (by phone). Also, in attendance was Highway Foreman Kelly Robitaille, and Donna MacKinnon taking minutes. The meeting was not filmed but residents could call into meeting via conference call. We had Dinah Reiss Treasurer, Ian Hayes Water Operator, Chris Albert Engineer & 7 residents call into the meeting.
At 9:06 am Commissioner Jay Buckley calls the meeting to order.
1. Agenda
Jay Buckley adds Camper parked at Huttwil parking lot to agenda.
Jay Buckley makes a motion to approve the amended agenda. Kathy Koziell seconds. Motion passed 2-0.
Discussion on Driveway permit for 4 Lakeview Dr. Nick Borelli called into meeting for waiver of performance bond for existing driveway. No dwelling is being put on lot.
Jay Buckley makes a motion to waive performance bond with the Driveway permit for 4 Lakeview Dr. Kathy Koziell seconds. Motion Passed 2-0.
2. Engineer Report
Discussion of Reinach Project status. Chris Albert calls into the meeting. Chris Albert states project is ahead of schedule. Chris Albert will be meeting with DN Tanks today still planning on a June 29th, 2020 start date.
Discussion on distribution of payment.
Discussion on blasting.
Discussion of gate values.
Discussion of water project inspections. Ian Hayes is checking in on project daily, no issues everything looks good. Mike Smith asks who is overseeing project? Chris Albert is on site 2 a week and Ian Hayes is daily. Chris Albert states means and methods is being done. Mike Smith would like someone to inspect job and Ian Hayes costs are too high not counter intuitive. Jay Buckley is confident in Ian Hayes.
Discussion of BOC were not privy to contract.
Discussion of change orders for the project.
Discussion of Invoices for the Water Project and posting the documents on the website.
Mike Smith questions what percent of the contract is complete.
3. Water Report
Dinah Reiss asks Ian Hayes for itemized invoices for new water hook-ups.
Kathy Koziell asks Ian Hayes about Biasca water main.
Jay Buckley asks Ian Hayes about 22 Aspen the cost of bleeder to the end of property line. Ian will check with Dawson.
Discussion of 10 Barden water hook-up.
3. Highway Department Report
Discussion of 4 Grachen-Kelly Robitaille wants to go ahead with culvert. Kelly will by the pipe and the homeowner is responsible for the cost.
Discussion of Porridge Shore exposed culvert pipe-Kathy Koziell wants to send a letter to the homeowner that the cost of the culvert and the DPW will install it.
Jay Buckley makes a motion to send letter to homeowner of Porridge Shore for the replacement of the culvert that the homeowner is responsible for. Kathy Koziell seconds. Motion Passed.
Discussion of Little Loop Project-Kelly Robitaille states the DPW worked on it Monday Tuesday and Wednesday and will be finishing up with it. Jay Buckley states the DPW did a great job on the project. Kelly Robitaille questions of pulling the trees & stumps or wait for engineering. Kathy Koziell states the stumps have to be removed. Jay Buckley want to wait. Kelly Robitaille questions liability of DPW that he does not want.
Discussion of the camper parked at Huttwil parking lot-Jay Buckley questions to notify the Madison Police.
Kathy Koziell makes a motion to notify the Madison Police of the camper parked at Huttwil parking lot. Jay Buckley seconds. Motion Passed.
Discussion of Dept of Labor Inspection Report-Back up alarms are being installed.
Discussion of 33 Upper Lakeview letter-Jay Buckley will draft letter back to homeowner.
4. Administration Report
Discussion of Kayak Portal opening. Kathy Koziell and Jay Buckley restates that the District will mirror the Town of Madison.
Discussion of 1 Aspen-Jay Buckley will send an email to the homeowner.
Discussion of job posting for part time Admin position-next week put advertisement into Conway Daily Sun.
Discussion from Mike Smith-Mike Smith questions contract of the Rienach Tank Project and why it was never run by the Districts Attorney. All contracts were run by the Attorney in the past. Mike Smith asks for Kathy Koziell for not having contract run by Attorney. Discussion ensues. Jay Buckley states that Kathy Koziell, Kelly Robitaille, and himself were not included the contract discussions.
Discussion of how the engineer was picked for the contract.
Discussion of consideration of the roads as part of the Water Project.
Discussion of Mike Smith restates resignation.
Discussion of Jay Buckley reading through the contract-Kathy Koziell commends Jay Buckley for checking for completion of invoices of projects. Jay Buckley had asked Chris Albert about completion updates.
Dinah Reiss has financial concerns accuracy and amounts to be dispersed.
Jay Buckley brings up empty BOC seat and should it be done Non-Public. Kathy Koziell does not think so but will send an email to NHMA for clarification.
5. Accounts Payable
Jay Buckley makes a motion to approve Manifest of 8 checks for a total of $29,409.33. Kathy Koziell seconds. Motion passed 2-0.
6. Signature Items
Discussion of final Audit.
Jay Buckley makes a motion to sign the final Audit. Kathy Koziell seconds. Motion Passed 2-0.
7. Commissioners Reports
Kathy Koziell asks about water hook-up for 7 Biasca & 9 Reinach.
Discussion about costs of dead end to homeowner’s property.
Discussion of Liens.
Discussion of COVID-19 2.0 requirements.
Kathy Koziell asks Jay Buckley to send EPOA information to comply with regulations.
Discussion of using the Lodge.
8. Correspondence
Discussion of Judith Taylor’s email.
Discussion of pond levels.
Discussion of Loons.
Discussion of 91A addressed.
Kathy Koziell asks Jay Buckley if he wants her to resign. Jay Buckley says no. Paula Doyle states Kathy Koziell has done a great job.
Discussion of interested candidates for BOC empty seat. Paula Doyle and Ralph Lutjen are interested.
Jay Buckley makes a motion to go into Non-Public at 12:00 pm for RSA 91-A:3, II (e).
Non-Public Minutes were sealed.
Jay Buckley makes a motion to adjourn meeting at 12:14 pm. Kathy Koziell seconds. Motion passed 2-0.
Respectfully submitted,
Donna MacKinnon
Administrator