VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
Thursday August 27th, 2020
The Board of Commissioners met at 9:01 am on Thursday, August 27th, 2020. In attendance was Commissioners Jay Buckley, Kathy Koziell (by Phone0, and Paula Doyle (by phone). Also, in attendance was Kelly Robitaille DPW Foreman, Chris Albert engineer (by phone), and Donna MacKinnon taking minutes. The meeting was not filmed but residents could call into meeting via conference call. We had Dinah Reiss, treasurer call into the meeting.
At 9:01 am Commissioner Jay Buckley calls the meeting to order.
1. Agenda
Jay Buckley makes a motion to approve the agenda. Paula Doyle seconds.
Jay Buckley adds to the agenda 5 Lakeview Driveway. Kathy Koziell adds newsletter information, updated budget, and Kathy’s letter for 6 Little Loop.
Jay Buckley makes a motion to approve amended agenda. Paula Doyle seconds.
Motion Passed 3-0.
2. Highway Department Report
Discussion of Big Loop Culvert-Kelly Robitaille states he has the right to protect the roads and has the authority to remove the beavers but wants the BOC approval to remove them. The beavers need to be removed. Kelly states that trapping is the way to go. Paula Doyle will look into this matter. Also, Kelly states there is damage to the Culvert due to a good size rock pushing down into the pipe. Pipe is not in jeopardy but will need to be repaired and has to be put into the schedule at the end of the season.
Discussion of 47 Eidelweiss driveway application.
Discussion of 47-49 Eidelweiss culvert repair-Culvert cost would be the responsibility of the homeowners at $250.00 each and the District would pay for the basin at a cost of $600.00. We have the homeowner’s permission of 49 Eidelweiss.
Jay Buckley makes a motion to appropriate the full amount up to $1,200.00 for the drainage infrastructure for 47-49 Eidelweiss Drive. Kathy Koziell seconds. Motion Passed 3-0.
Discussion of 29 Eidelweiss Drive-Driveway has to be marked then Kelly Robitaille can do inspection report. Office will contact homeowner.
Discussion of 19 Appenvel-Kelly Robitaille inspected property, the pipe is the original pipe, nothing new and cannot be removed.
Discussion of Thusis Culvert-Kelly Robitaille states that 9/1 or 9/2 the DPW will be working on the project and the road will be closed for 4 hours. It will be closed at Thusis to Lugano.
Paula Doyle would like to wait until after Labor Day, Kelly Robitaille agreed with Paula but with the DPW schedule the project is scheduled for 9/1 or 9/2. Kathy Koziell will send out an email blast.
Discussion of 5 Lakeview Driveway.
Discussion of water measuring stick-Office will order one.
Discussion of 4 Little Loop-Kelly Robitaille states the DPW will be removing hay bail next week. Kelly Robitaille met with Chris Albert last week and commented that the project was done properly and was done with way over kill. Kathy Koziell agrees DPW did a good job. Jay Buckley asks if Adam Leiser contacted Chris Albert about the project and thinks Adam Leiser should be billed for Chris Alberts time. Chris Albert was contacted by Adam Leiser but did not meet with him and commented that he could not comment on anything because he did not have anything to comment on because he did not see the before conditions. Project was done no different from approved plan. Paula Doyle states Chris Albert would have to bill any homeowner directly for his services if there was any. Chris Albert states he would never put himself in that position because he works for the District.
Discussion of grading the roads-Kelly Robitaille would like to wait until everything is wrapped up by Dawson.
Discussion curb stop of new waterline.
Discussion of Rock House Mountain spreading Calcium Chloride-Kelly Robitaille states he was contacted for a second treatment and will let the office know how much to bill Rock House.
3. Engineer Report
Chris Albert updates the BOC about the Water Project. The project is winding down. The tank is 100% complete and is being filled today,
Discussion of DN Tank.
Discussion of starting of the electrical-Should be starting on Monday.
Discussion of Bryant Paving-shouting for the end of September.
Discussion of Dawson-Starting patch after pressure line and chlorination is tested.
Jay Buckley makes a motion to sign second DES disbursement forms out of session once Chris Albert sends in all requisitions to the office. Kathy Koziell seconds. Motion Passed 3-0.
Discussion of building permit for the project.
Discussion of new water hook-ups and waterline for 32 Upper Lakeview Dr.
Jay Buckley makes a motion to approve Water Hook-Up applications for 11 Blinden and 34 Interlaken once Chris Alberts sends in the PSI results. Kathy Koziell seconds. Motion Passed 3-0.
4. Administration Report
Discussion of owed water bills & liens.
Discussion of annual meeting date-Move to Next’s week agenda.
Discussion of Madison TV for tapping of meetings.
Discussion of new hire-The BOC welcomes Lynne Baker!!
Discussion of cement trucks-Jay Buckley states there will be cements trucks coming in the District today for pouring of the sheriff’s tower at the summit.
5. Accounts Payable
Jay Buckley makes a motion to approve the payroll of 8/8/2020 thru 8/21/2020 for $6,591.34. Kathy Koziell seconds. Motion Passed 3-0.
Jay Buckley makes a motion for approval of the Operating Budget Manifest of 8/26/2020 of 6 checks for $33,648.18. Kathy Koziell seconds. Motion Passed 3-0.
Jay Buckley makes a motion for approval of the Water Project Budget Manifest of 8/26/2020 of 3 checks for $193,423.50. Kathy Koziell seconds. Motion Passed 3-0.
Discussion of 7 Biasca Water hook-up.
6. Signature Items
Discussion of 6 Little Loop Letter.
Jay Buckley makes a motion to sign letter drafted by Kathy Koziell to Ms. Debbie Hewitt regarding 6 Little Loop. Paula Doyle seconds. Motion Passed 3-0.
Discussion of 7 Biasca letter.
Jay Buckley makes a motion to sign amended letter to Mr. Dean Lambert regarding 7 Biasca. Kathy Koziell Seconds. Motion Passed 3-0.
Jay Buckley makes a motion to approve the minutes of 6/11/2020, 7/2/2020 and amended minutes of 8/20/2020. Kathy Koziell seconds. Motion Passed 3-0.
Discussion of 12 Interlaken-Jay Buckley will draft letter to homeowner.
5. Commissioners Report
Jay Buckley discusses Oak Ridge Tower.
Discussion of fire extinguisher for DPW building.
Kathy Koziell makes a motion appropriate up to $250.00 for a Department of Labor approved fire extinguisher. Paula Doyle seconds. Motion Passed 3-0.
Discussion of metal switch plate in the office for Department of Labor Inspection-Jay Buckley will install.
6. Correspondence
Discussion of Jennifer Nolan email.
Discussion EPOA letter.
Discussion of Adam Leiser email.
Discussion of Corey Gregorie email.
7. Public Comment
Dinah Reiss asks what is happening to the old electrical panel that is being replaced for the water project.
Paula Doyle asks who the Health Officer for the Town of Madison is.
Kathy Koziell asks BOC for any topics for this month newsletter.
Jay Buckley discusses ribbon cutting ceremony for water project.
Jay Buckley makes a motion to adjourn meeting at 11:11 am. Paula Doyle seconds. Motion Passed 3-0.
Respectfully submitted,
Donna MacKinnon
Administrator