VILLAGE DISTRICT OF EIDELWEISS

Commissioners Meeting

Thursday September 3rd, 2020

The Board of Commissioners met at 9:01 am on Thursday, September 3rd, 2020.  In attendance was Commissioners Jay Buckley, and Kathy Koziell (by Phone).  Also, in attendance was Kelly Robitaille DPW Foreman, Ian Hayes water operator (by Phone), Chris Albert engineer (by phone), Lynne Baker and Donna MacKinnon taking minutes.  The meeting was not filmed but residents could call into meeting via conference call.  We had Dinah Reiss, treasurer call into the meeting.                            

At 9:01 am Commissioner Jay Buckley calls the meeting to order.   

1. Agenda

Jay Buckley makes a motion to approve the agenda. 

Jay Buckley adds 2 checks to the manifest.  Kathy Koziell adds updated budget draw down.

Jay Buckley makes a motion to approve amended agenda.  Kathy Koziell seconds.

Motion Passed 2-0.

2. Highway Department Report

Discussion of the Thusis Culvert-Kelly Robitaille states project is complete.

Discussion of gravel and ditching of St. Moritz is being done today.

Discussion of Spreading of Calcium Chloride at Rock House Mountain-Kelly Robitaille states there was a malfunction with the spreader and job will be completed tomorrow.  Will be billing Rock House Mountain for two treatments.

Discussion of 47 Eidelweiss Driveway permit-Kelly Robitaille needs clarification of who is going to be the contractor of the project so that he can discuss the drainage aspect of the driveway.  Kathy Koziell asks if an on-site meeting is needed.  Kelly Robitaille asks for confirmation of the contractor office will reach out to the homeowner.  Kelly Robitaille will bring his recommendation to the BOC that will be approved then reach out to the contractor to agree to the approved recommendations.

Discussion of 8 Eidelweiss Drive-No permits have been approved.  It is up to the property owner to get all application requirements before anything will be approved. 

Discussion of Bryant Paving-They are schedule for the last week in September.  Curb stops will be all completed prior to paving according to Ian Hayes.

Discussion of homeowners looking into upgrading to the new line- Forward all homeowner requests to Dawson.

Discussion of sign post panels for stop signs. The cost is $16.50 per panel. 

Discussion of Big Loop Culvert Beaver Problem-Kelly Robitaille states the DPW cleaned out the culvert 3 times and the beavers keep coming back building a bigger dam each time.  Kelly Robitaille is concerned that the pipe will be damaged when cleaning out the beavers.  Kelly contacted Fish & Games and they can be removed because the beavers are a hazard to the District.  Jay Buckley states in the past the District tried other plans but never took care of the beaver problem.

Jay Buckley makes a motion for Kelly Robitaille to reach out to a trapper to remove the beavers for the safety of the roads and the District.  Kathy Koziell seconds.  Motion Passed 2-0.

3. Water Report

Discussion of the Water Outage-Ian Hayes thought the office was contacted for the outage which was not the case.  All Water Project water outages should come from Chris Albert to the office only.  Chris Albert knew nothing about planned outage from Dawson will be looking into this matter.  Jay Buckley was concerned with the lack of communication.

Discussion of 9 Reinach water line being installed.  Ian Hayes was unaware of water line being installed and is concerned that it is not up to the Districts requirements.  No Water Hook-Up Application is on file at the office this will have to be addressed.

Discussion of Grimsel homeowner Water Hook-Up costs vs Well.

Jay Buckley makes a motion to reply to Karen David property owner to deny Water Hook-Up based on Water Ordinance for hooking up to a Class VI road. No Second.  Motion Fails.

Jay Buckley makes a motion to draft a letter to Grimsel Rd Karen David stating for the Water Hook-Up with an estimate costing between $23K to $50K.  Kathy Koziell seconds.  Motion Passed 2-0.

Discussion of pressure tank at Summit-Jay Buckley states tank has never been maintained and questions if it should be considered as a warrant article for the annual meeting.  Ian Hayes states the system should be changed to a VFD driven system probably 3 to 5 years out.

Discussion of 1 Forclaz.

Discussion of 2 new Water Hook-Ups Applications-34 Interlaken 50 PSI and 11 Blinden 100 PSI.

Jay Buckley makes a motion to approve Water Hook-ups for 34 Interlaken Cir. and 11 Blinden Dr.  Kathy Koziell seconds.  Motion Passed 2-0.

Discussion of Chocorua Pumphouse-starting in 2 weeks no foreseen outages but will keep the office informed.

Discussion of Thusis Culvert-Kelly Robitaille thanks Ian Hayes for inspection.

Discussion of Road Culvert procedure-Ian Hayes wants a policy on it going forward.

3. Engineer Report

Chris Albert updates the BOC about the Water Project. The project is winding down.  The tank is being filled.  Planning on Tuesday to do inspection for leaks.  The Building it self is done but a permit is still needed.

Discussion of security of Tank Site.

Discussion of Bryant Paving-letter is needed for DES stating Bryant Paving is the vendor for the District.

Discussion of Paving backside of Aspen-Bryant Paving to pave but will come out of the Road Budget.  Dawson will have to be all buttoned up at that point.

Discussion of Upper Lakeview pressure zone.

4. Administration Report

Discussion of 59 Eidelweiss Dr Water Usage Bill.

Kathy Koziell makes a motion to bill homeowner for $400.00 water usage bill for this year.  Jay Buckley seconds.  Motion Passed 2-0.

Discussion of 20 Grisson water usage bill-Family is looking for a waiver for bill.  Kathy Koziell stands firm on amount of bill.  Jay Buckley agrees with Kathy Koziell.

Kathy Koziell makes a motion to send a letter to 20 Grisson with the water ordinance.  Jay Buckley seconds.  Motion Passed 2-0.

Discussion of request from Anthony Ursillo waving late fees for water usage bill.

Jay Buckley makes a motion not to waive late fees for Anthony Ursillo.  Kathy Koziell seconds.  Motion Passed 2-0.

Kathy Koziell want to schedule another BOC meeting for water issues.  Kathy Koziell and Jay Buckley agree on next Tuesday 9/8/2020 at 10:30 am.  Office will post meeting.

5.  Accounts Payable

Jay Buckley makes a motion for approval of the Operating Budget Manifest of 9/2/2020 of 5 checks for $5,427.22 and Manifest of 9/3/2020 of 2 checks for $8,500.00.  Kathy Koziell seconds.  Motion Passed 2-0.

Jay Buckley makes a motion to approve the minutes of 6/18, 6/25, & 8/27/2020.  Kathy Koziell seconds.  Motion Passed 2-0.

6.  Signature Items

Discussion of 12 Interlaken Circle letter.

Jay Buckley makes a motion to sign letter for 12 Interlaken Circle.  Kathy Koziell seconds.  Motion Passed 2-0.

Discussion of meeting with Andrew Hardtveldt and Ron Sandstrom regarding office equipment.

Jay Buckley makes a motion for Andrew Hardtveldt upgrade the backup battery pack, add memory to the office computer and sync the desk top computer and laptop office computers.  Kathy Koziell seconds.  Motion Passed 2-0.

Discussion of Department of Labor Safety Inspection Letter-Jay Buckley will purchase the required Fire Extinguisher for the DPW building.

Discussion of Evan McDougal email.

Discussion of 7 Biasca Water Hook-Up.

Jay Buckley makes a motion to return the Water Hook-up fee of $8,000.00 to Mr. Dean Lambert regarding 7 Biasca.  Kathy Koziell Seconds.  Motion Passed 2-0.

Discussion of HealthTrust Insurance surplus.

Discussion of Lead Copper testing.

Jay Buckley makes a motion to adjourn meeting at 11:23 am.  Kathy Koziell seconds.  Motion Passed 2-0.

Respectfully submitted, Donna MacKinnon Administrator