VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
Thursday September 10th, 2020
The Board of Commissioners met at 9:00 am on Thursday September 10th, 2020. In attendance was Commissioners Jay Buckley, Kathy Koziell (by Phone), and Paula Doyle (by phone). Also, in attendance was Kelly Robitaille, Chris Albert (by Phone), Lynne Baker and Donna MacKinnon taking minutes. The meeting was not filmed but residents could call into meeting via conference call.
At 9:00 am Commissioner Jay Buckley calls the meeting to order.
1. Agenda
Jay Buckley makes a motion to approve the agenda. Jay Buckley adds letter to Ted Foley to the agenda. Kathy Koziell seconds as amended.
Motion Passed 3-0.
2. DPW
Discussion of culvert at 47-49 Eidelweiss Road-Kelly Robitaille states that the DPW will be putting in the culvert beginning of next week.
Discussion of Driveway permit-The homeowner needs to install a grate as part of approval of permit. Office will send out email to homeowner.
Discussion of Driveway approval of 5 Lakeview Drive.
Jay Buckley makes a motion to approve Driveway Permit for Construction of 5 Lakeview Drive. Kathy Koziell seconds. Motion Passed 3-0.
Discussion of Driveway approval of 6 Lakeview Drive-Homeowner will need to install a grate, only functioning way to correct driveway issue.
Jay Buckley makes a motion to approve Driveway for Construction of 6 Lakeview Drive with conditions to install a grate. Paula Doyle seconds. Motion Passed 3-0.
Discussion of Driveway approval for 44 Appenvel Way.
Jay Buckley makes a motion to approve Driveway Permit for Construction of 44 Appenvel Way. Kathy Koziell seconds. Motion Passed 3-0.
Discussion of Driveway approval for 62 Bern Drive.
Jay Buckley makes a motion to approve Driveway Permit for Construction of 62 Bern Drive. Kathy Koziell seconds. Motion Passed 3-0.
Discussion of Thusis Culvert.
Discussion of Rock House Mountain-2 Calcium Chloride treatments were done. Kelly Robitaille will give the office numbers to the office in order to bill Rock House Mountain.
Discussion of 43 Aspen Drive-Homeowner is looking for a drainage issue. Kelly Robitaille does not think the District can do anything. Kelly Robitaille will talk to the homeowner.
Discussion of 8 Eidelweiss Drive Driveway Permit approval.
Jay Buckley makes a motion to approve Driveway Permit for Construction of 8 Eidelweiss Drive but with egress on Bern Drive. Kathy Koziell seconds. Motion Passed 3-0.
Discussion of the Beavers-Kelly Robitaille found a trapper who traps the beavers live, he is waiting for a call back to get cost.
Discussion of Brush Cutting-Kelly Robitaille states there use to be a budget line item for brush cutting. The roads need brush cutting. Kelly Robitaille recommends as a warrant article for next year.
Discussion of Bryant paving for second part of Aspen Dr.-Bryant will extend the project price for the asphalt but would come out of the asphalt budget. Kelly Robitaille will give Bryant a number and Bryant will pave up to the number. Kelly Robitaille will need a decision by next week. Paula Doyle suggests for the BOC to look at the budget to confirm.
Discussion of Beavers-Kelly Robitaille received a phone call from the trapper with costs. It will be $250. to set traps and $75. per beaver and also has ideas to keep the beavers from coming back.
Jay Buckley makes a motion to spend up to $700. to remove the beavers. The money will come from the Buildings & Ground budget line item. Kathy Koziell seconds. Motion Passed 3-0.
Discussion of Madison TV.
Jay Buckley makes a motion to respond to Noreen Downs from Madison TV to resume video tapping meetings. Paula Doyle seconds. Motion Passed 3-0.
3. Engineer Report
Chris Albert gives update on the Water Project. They will be working on the electrical this week.
Discussion of the second DES disbursement, Chris Albert will go thru the disbursement to get the same numbers as Rick Skarinka and update the office with the correct numbers.
Discussion of letter to the DES-Chris Albert states that the DES needs a letter from the District stating that Bryant Paving is the preferred vendor for the District. Jay Buckley will draft letter.
Discussion of finishing the Water Project-Chris Albert states the project will be finished the end of September with the exceptions of minor punch list items.
Discussion of Upper Lakeview pressure zone-Chris Albert states the project will be done this year and will be sticking with the original plan.
Discussion of change orders-Chris Albert states there were no official change order no added cost to the District. There was a change in design and it saved the District money due to finding ledge.
Discussion of 9 Reinach-Dawson will be back filling. Jay Buckley questions about having Ian Hayes inspect water line prior to back filling.
Discussion of Utility Maintenance Program-Chris Albert states it should be done every 5 years.
Discussion of Surveyor-Chris Albert states that he will bring in the surveyor after the project is complete.
Discussion of third DES Disbursement.
Jay Buckley makes a motion to approve the payroll for $6,196.55. Kathy Koziell seconds. Motion Passed 3-0.
Mark Graffam calls into the meeting as schedule at 10:00 am. Mark Graffam discusses the Free Conference Calling. Jay Buckley tells Mark Graffam that the District is going back to Madison TV to video the meetings. Discussion of 91A requested by Mark Graffam.
Jay Buckley makes a motion to approve the Manifest of 9/9/2020 of 7 checks for $5,301.82. Paula Doyle seconds. Motion Passed 3-0.
Discussion of Budget Draw Down-BOC of the budget ensues. Paula Doyle states that we are 2/3 thru the year and would like to figure what money is committed for the rest of the year. The District should know what bills are anticipated. A dedicated meeting should be spent on this. Jay Buckley purposes a meeting first full week of October. The BOC will let the office know a date for the meeting.
4. Signature Items
Discussion of letter to 9 Reinach.
Discussion of the letter to Ted Foley.
Jay Buckley makes a motion to sign the letters to homeowner at 9 Reinach and to Ted Foley. Kathy Koziell seconds. Motion Passed 3-0.
5. Correspondence
Discussion of water outage for water hook up at 34 Interlaken.
Discussion of DES email-Violation was rescinded by DES.
Discussion of Department of Labor-Kathy Koziell will email Dept of Labor with a reinspection of September 23,2020.
Discussion of Emergency Plan.
Discussion of date for Canoe/Kayak Removal-It is November 11th, 2020.
Discussion of Matthew Colburn water line.
Discussion of Water PH testing-Granite Analytical results Passed.
Jay Buckley makes a motion to go into Non-Public for RSA 91-A:3, II(l)-Legal. Paula Doyle seconds. Motion Passed 3-0.
Jay Buckley makes a motion to seal the Non-Public minutes. Paula Doyle seconds.
Motion Passed 3-0.
Jay Buckley makes a motion to adjourn meeting at 11:22 am. Paula Doyle seconds. Motion Passed 3-0.
Respectfully submitted,
Donna MacKinnon
Administrator