VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
Thursday April 22, 2021
The Board of Commissioners met by phone at 9:00 am on Thursday April 22, 2021.
In attendance for the full meeting were Commissioners Jay Buckley (JB), Kathy Koziell (KK) and Paula Doyle (PD), Administrator Donna MacKinnon (DM) and Treasurer Dinah Reiss (DR). The meeting was recorded (audio).
At 9:01 am Commissioner JB calls the meeting to order.
JB made a motion to approve the agenda. KK seconded. Motion passed 3-0.
JB made a motion to approve the minutes from the Commissioners meetings on 4/12/21 and 4/15/21. KK seconded. Motion passed 3-0.
DPW
No report. Kelly Robitaille on vacation.
ADMINISTRATION
Madison TV will post a recording of our public budget hearing tonight. They will also be able to have someone record the annual meeting on 5/22. DM to provide final confirmation on 5/22 with Noreen Downs.
Agreement that May Commissioner meetings will occur on Thursdays at 9AM (May 6/13/20/27).
Water flushing to occur 5/17-21. DM to post on bulletin boards. KK to post on website homepage.
OLD BUSINESS- None
Auditer to be in office on Wednesday this week.
JB makes a motion to approve payroll manifest of 8 checks totaling $7,583.65. KK seconded. Motion passed 3-0. Includes monthly checks for Commissioners and Treasurer.
Discussion on drafted letter to 10 Porridge Shore discussed last week. KK suggests 2 changes – 1st: change ‘immediate action’ to ‘by May 31st’ and 2nd: change ‘force’ to ‘require’. PD and JB agreed. Make changes and sign today.
COMMISSIONER REPORTS
JB sending email to homeowner about rocks on Bristenstock.
JB made contact with another firm to discuss asset management project. Planning to convene a water committee project in next 2 weeks.
JB inquired about status of 91A requests. PD completed one and other should be complete today.
PD inquired about Madison Hazard Mitigation Plan email. JB explained this is continuation of pre-covid project. He will continue to participate for VDOE.
PD explained that call with Chris Boldt which was approved last week was not necessary and instead had a call with Steve Buckley of NHMA about 91A and email requests. He advised that less use of email would be prudent. Also that any email going through office is a public record. Finally advised that given district’s limited resources, we could allocate a specific amount of time each week to answering 91A requests and let people who makes requests know how long we anticipate taking to fill their requests based on this allocation. Further discussion on 91A among Commissioners and Administrator.
JB inquired about Primex response on On-Call Agreement with Wright & Pierce indemnification issue. DM to check and follow-up.
JB asked about water hook-up applications discussed last week at 51 Oak Ridge and 13 East Bergamo and status of having Fluet Engineering to hydro tests. After discussion on how process has and could work, agreement that DM should send email to Ian Hayes to inquire if he thinks we need to do hydro tests on these properties.
CORRESPONDENCE
JB inquired about notifying Sharon Monroe and Adam Leiser who are responsible for maintaining Little Library about bags of books. DM has not done yet but will do so today.
Discussion on email from Phil White email RE: 2 Reinach Place and condition of roads. Agreement to respond with email that roads will be brought to original condition pre-project once the work is done on the tank.
JB reported that he spoke to Ian Hayes who has completed his work on site at pump house. Ian told him that Eversource will be working with Tom on completing electric. JB also to contact Jake Dawson this week on work project status.
OTHER BUSINESS
Discussion on public hearing scheduled for 7:00 PM tonight on Microsoft Teams. PD will take minutes. KK will be in office and share screen for powerpoint presentation. Will present as follows:
Jay- Pages 1-2, 14-20, 25-26
Kathy -Pages 3-6, 9-11, 21-24
Paula -Pages 7-8, 12-13, 27-28
PUBLIC COMMENT
DR asked about some details for pubic hearing tonight.
NON PUBLIC MEETING
JB makes a motion at 10:40 AM to go into Non-Public for RSA 91-A:3, II (a). PD seconded. Motion Passed 3-0.
JB makes a motion to come out of Non-Public meeting under RSA 91-A:3, II (a) and return to Public meeting at 11:04 AM. PD seconded. Motion Passed 3-0.
PD to contact candidate for interview at district office on Thursday 4/29 at 11:00 AM.
ADJOURNMENT
JB makes a motion to adjourn the Public Meeting at 11:04 AM. PD seconded. Motion Passed 3-0.
Respectfully submitted,
Paula Doyle
Commissioner