VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
Thursday September 23, 2021-Amended by Jay Buckley
The Board of Commissioners met at 9:00am on Thursday September 23, 2021.
In attendance for the public meeting are Commissioners Jay Buckley (JB), Commissioner Mike Smith (MS), Commissioner Kathy Koziell, Administrator Carrieanne Haight (CH), Dinah Reiss (DR), Kelly Robitaille (KR), The meeting was recorded by Madison TV
At 9:00am Commissioner JB calls the meeting to order.
JB makes a motion to approve the agenda, KK 2nds, passes 2-0
DPW Report
KR discusses the graffiti on the rocks (DPW took care of) and sign near Boulder Beach, Jurij Czernow cleaned off the EPOA sign and playground equipment was cleaned by him also. MS makes motion to send a thank you letter to Mr. Czernow, Office will type up and have Commissioner’s sign JB 2nds, Kathy Koziell 3rd, passes 3-0
JB makes a motion to also send Andrew Harteveldt a thank you letter for volunteering to install Wi-Fi in the office KK 2nds, MS 3rd, passes 3-0
KR discusses the paving quote for shimming and overlay on Geneva
KR discusses the shimming of Eidelweiss Dr, near mailboxes (was a warrant from last year for $5,000) the plow trucks are tearing up the roads due to the condition and the roads are damaging the trucks.
MS makes a motion allow Sunday Paving on Geneva (for $16,400) JB 2nds, KK 3rd, KK amends this motion to allow paving for up to $20,000, not $16,400 JB 2nds, MS 3rd, passes 3-0
JB makes a motion to allow for $5,000 to repair Eidelweiss Dr KK 2nds MS 3rd passes
3-0
KR discusses 8 Eidelweiss (Nyman property) the 1st driveway applicant blamed the District for the water damage (which is not the case), the owner’s culvert is the problem as it is clogged with silt from the subject property. The application was submitted before meeting with the engineer, Mr. Nyman will need to resubmit an accurate driveway permit by the end of September, drawing needs to be to scale and the boundary line needs to be marked from driveway. Donna to reach out to Mr. Nyman for his application for construction, copy Bond company and property owner and include image of drawing as per engineer by September 30. A new application will need to be submitted and reflect the condition of the owner’s property and how to rectify.
JB discusses Jones & Beach and being the point person to reach out to Brad Jones for Reinach walk through. JB discusses the grant and filing for an extension (June 30, 2022) for Reinach and also Dawson will have to the end of October to grade and finish the project (seeding, loam) at Reinach KK makes a motion to have JB reach out to Jones & Beach to coordinate the walk through for Reinach JB 2nds, MS 3rd, passes 3-0. MS explains that JB does not have authority to reach out to Jones & Beach on his own. KK explains that JB was given authority when Adam Leiser stepped down from the board. MS still disagrees.
KK makes a motion to make JB the contact person on the Grant extension and to execute any necessary documents and to have the Grant notarized and signed MS 2nds
MS makes a motion to send a letter to Jones & Beach, copy Dawson and the Bonding company stating this work needs to be completed by the end of October 2021, if not the Bonding company will be notified JB 2nds. Motion passes3-0
Discussion of the Wetlands issue at 21 Little Loop and the permit for the driveway. JB feels we are responsible for notifying the applicant of issues that may be outside the application requirements as it protects the homeowner and the ponds/environment. MS disagrees. KK makes a motion to approve with the contingency of wetlands delineation and to be tested by a registered soil scientist with necessary permits JB 2nds KK with draws this motion JB 2nds KK makes a motion to reinstate the original motion of approving the permit with the contingency of wetland delineation and tested by a registered soil scientist with the necessary permits with additional requirements of all DES necessary permits JB 2nds. Motion passes 3-0. MS claims he did not get email from NHMA describing contingency.
Discussion of the project to be done at building 1 and the building permit. JB makes a motion for KK to sign the building permit as the owner. KK 2nds. Motion passes 3-0.
Retainage for Dawson should have been taken from retainage account but was taken from operating budget. This will be returned to proper account.
Signature Items.
JB makes a motion to approve and sign the payroll manifest in the amount of $7,420.30 MS 2nds KK 3rd, passes 3-0
MS makes a motion JB 2nds to transfer funds of $2,500 to CRF for Article 8-Tank Pumping Maint. Passes 3-0
MS makes a motion JB 2nds to transfer funds of $5,000 to CRF for Article 9-Medical Insurance Passes 3-0
MS makes a motion JB 2nds to transfer funds of $50,000 to CRF for Article 10-Highway Equip. Passes 3-0
MS makes a motion JB 2nds to transfer funds of $10,000 to CRF for Article 11-Highway Equip/Repair Passe 3-0
JB makes a motion to approve and sign the operating manifest for $69,127.90 JB rescinds this motion to approve and sign the operating manifest. JB makes a motion to approve the operating manifest if the amount of $67,500 not 69,127.90 KK 2nds. Motion Passed 3-0.
JB makes a motion to approve Water Hook Up Application for 18 Bristenstock KK 2nds. Motion Passed 3-0.
JB makes a motion to approve Water Hook Up Application for 17 Jungfrau KK 2nds. Motion Passed 3-0.
Water Hook Up Application for 24 Bern-Hold, will need additional pressure testing. Water Hook Up Application for 16 Grison-Hold, will need additional pressure readings during peak demand and will need to relay to Nick Skegell
Discussion of an email from Mark Graffam in regard to the Japanese Knotweed found at the Reinach Bridal Path. The District will have Tricky Tree cut the saplings and brush as they do normally, the Knotweed cut or not cut will spread regardless, per the DES the District is required to keep the Bridal Path clean.
Public Appearance: Larry Leonard and John Cancelarich
Larry Leonard from the Water Committee discussed the bids for the Asset Management Plan. He reviewed the 2 bids received, one from Wright Pierce and the other from Horizons, and compared them both for data, past work, results, evaluations, cost, schedules, mapping and samples for the best possible option of who to go with. In conclusion the District will go with Horizons as they are a smaller company and are local. JB makes a motion to approve Horizon for the bid for the Asset Management Plan in the amount of $39,500 MS 2nds. Motion passes 3-0
JB will draft a letter to thank Wright Pierce for submitting their bid and also will inform Horizons that they have won the bid.
Pond Level Policy:
Discussion on the pond level and the fall draw down. Will need to revise the Pond Level Management Plan by adding the wording “smaller board” to #1, taking #4 out and adding “ if fall draw down is needed it must be done prior to October 15” to #6
JB will make Amendments to the public hearing minutes on 08/14/21 will send to the office for review and vote on them at next meeting. JB will also Amend Meeting minutes from 09/14/21 and send to the office
MS dismissed himself from meeting at 10:55am
JB makes a motion and reiterates NOT to send district email or correspondence to personal emails KK 2nds. Passed 2-0.
Respectfully submitted,
Carrieanne Haight – Administrator
Amended by Jay Buckley 10/14/2021