VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
Thursday July 16, 2020
The Board of Commissioners met at 9:00 am on Thursday, July 16, 2020. In attendance was Commissioners Jay Buckley, Kathy Koziell (by phone) and Paula Doyle (by phone). Also, in attendance was Highway Foreman Kelly Robitaille, and Donna MacKinnon taking minutes. The meeting was not filmed but residents could call into meeting via conference call. We had Dinah Reiss, treasurer, Chris Albert, engineer & 4 residents call into the meeting.
At 9:00 am Commissioner Jay Buckley calls the meeting to order.
1. Agenda
Jay Buckley makes a motion to approve the agenda. Kathy Koziell seconds. Motion passed 3-0.
2. Highway Department Report
Kelly updates that the roads held up with the massive rain storms and there were no major wash outs.
Discussion on the culvert repair on Sawyze Road.
Discussion of paving at Bristenstock and Aspen Drive after Reinach Project. Will be meeting with Bryant Paving to receive an estimate to give Chris Albert to be use as part of the contingency monies. Jay Buckley states that if money is not available it would possibly be a warrant article for next year. Kelly Robitaille states he would be disappointed due to his saving the District monies on this project.
Discussion of Rock House Mountain spreading of Calcium Chloride.
Discussion of the camper parked at Huttwil parking lot. Kathy Koziell made up a note to be put on the camper that they have until 7/23/2020 to remove it. Jay Buckley will reach out to the Madison Police.
Discussion of the picnic table at Presidential View-Kelly Robitaille stated it was never the DPW responsibility. John Rocharz from the EPOA would like to replace it with a donation from the EPOA. District will buy it then get reimbursement from the EPOA. John Rocharz agrees to that. Jay Buckley will respond back to homeowner that wanted to repair the old picnic table.
John Rocharz asks that the water be turned on at the entrance if Eidelweiss. Jay Buckley states that Ian Hayes will be called to turn the water on.
Discussion on EPOA having a BBQ at the beach. Jay Buckley states that they have to follow the NH state guidelines.
Kathy Koziell asks Kelly Robitaille about the DPW garage doors. Kelly states they will be here today or tomorrow.
3. Administration Report
Discussion of Madison Police Detail last Saturday night after complaints from July 4th weekend.
Discussion of the water levels of the ponds. They are back to correct levels.
Discussion of Admin job posting. Paula Doyle states that Monster.com is not cost effective.
Indeed, is free and will post job opening. Jay Buckley will check into the unemployment office to post the job posting.
Discussion of the Kayak Portal.
Discussion that Madison tax check was received.
Discussion of The Neighbor Energy contract.
Jay Buckley makes a motion to go ahead and reach out with The Neighbor Energy to for new lower rate. Paula Doyle seconds. Motion Passed 3-0.
Discussion of the Outhouses- Kathy Koziell discusses the toilet seats.
Discussion of security of the office.
Jay Buckley makes a motion to spend up $500.00 to purchase a security system for the office and garage. Payment will come from Buildings & Grounds line item. Paula Doyle seconds. Motion passed 3-0.
4. Signature Items
Discussion of 28 Bern Drive Letter.
Jay Buckley makes a motion to sign the letter to 28 Bern Drive property owner. Kathy Koziell seconds. Motion passed 3-0.
Discussion of 116 Eidelweiss Letter.
Jay Buckley makes a motion to sign the letter to the property owner of 116 Eidelweiss Drive. Kathy Koziell seconds.
Discussion of wording of the letter to 116 Eidelweiss Dr.
Paula Doyle makes a motion to amend to revise the letter to 116 Eidelweiss Drive stating to install the new culvert when weather permits. Jay Buckley seconds. Motion Passed 3-0.
Discussion on the Letter to Shawn’s Tree. Jay Buckley reads the letter.
Jay Buckley makes an amendment to the letter to Shawn’s Tree Removal letter.
Kathy Koziell seconds. Motion Passed 3-0.
Jay Buckley makes a motion to sign the amended Letter to Shawn’s Tree Removal. Kathy Koziell seconds. Motion Passed 3-0.
Discussion of Payroll
Jay Buckley makes a motion to approved Payroll of 7/14/2020 for $5269.01. Kathy Koziell seconds. Motion Passed 3-0.
Discussion of the Manifest.
Jay Buckley makes a motion to approve the Manifest of 7/15/2020 of 5 checks for $2870.01. Kathy Koziell seconds. Motion Passed 3-0.
Discussion of the Bond questioning the date.
Discussion of the letter for new waterline service to property owners.
Paula Doyle states the letter needs to be more direct that this will be done at the homeowner’s expense and it is between the homeowner and the contractor.
Jay Buckley approves the New Waterline Service Letter as amended. Kathy Koziell seconds. Motion Passed 3-0.
Discussion of Greg Im’s email that just came into the office.
Jay Buckley makes a motion to schedule a BOC meeting for Tuesday July 21, 2020.
Kathy Koziell seconds. Motion Passed 3-0.
Discussion of water leak on Aspen Drive. It has been fixed.
Discussion of liens of outstanding water bills.
Discussion of Water Usage Spreadsheet.
5. Engineer Report
10:30am Chris Albert calls into the meeting.
Discussion of the Salins & Bristenstock culverts sizes. Chris Albert designed for 36” price was high but with all things he is comfortable. Will be checking with Rick Skarinka to see if it can go through eligibility. Kelly Robitaille asks if increase in diameter is critical. The District already has on hand 24” pre cast material and 40’ of pipe. Chris will revise with 24” and get back to the BOC.
Discussion of the work change order.
Discussion of Bryant’s paving estimate. Kelly Robitaille will fill in Chris Albert on it.
Discussion of the calculation on waterflow.
Charis Albert will be up Friday and Tuesday for the pour.
Discussion about the Retainage.
Discussion of Approval of 7/9/2020 minutes.
Jay Buckley makes a motion to amend the minutes of 7/9/2020 to include the letter from Mr. Taylor.
Paula Doyle does not feel need in detail is necessary just discuss. Kathy Koziell seconds. Motion Pass 3-0.
Jay Buckley makes a motion to approve the amended minutes of 7/9/2020. Kathy Koziell seconds. Motion Passed 3-0.
6. Correspondence
Discussion of Letter form Terri Cancelarich.
Discussion of Mark Graffam email.
Discussion of DRA.
Discussion of Sally Hassey email.
Jay Buckley makes a motion to go into Non-Public at 11:08 am. Kathy Koziell seconds. Motion Passed 3-0.
At 11:42 am exit Non-Public
Kathy Koziell makes a motion to seal the Non-Public Meeting Minutes. Paula Doyle seconds. Motion Passed 3-0.
Jay Buckley make a motion to seal the Non-Public Minutes. Paula Doyle seconds. Motion Passed 3-0.
Jay Buckley makes a motion to adjourn meeting at 11:29 am. Kathy Koziell seconds. Motion Passed 3-0.
Respectfully submitted,
Donna MacKinnon
Administrator