VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
Monday June 1st, 2020
The Board of Commissioners met at 9:00 am on Monday, June 1st, 2020. In attendance was Commissioners Jay Buckley, Kathy Koziell (by phone). Also, in attendance was Highway Foreman Kelly Robitaille and Donna MacKinnon taking minutes. The meeting was not filmed but residents could call into meeting via conference call. We had Chris Albert and 5 residents call into the meeting.
At 9:00 am Commissioner Jay Buckley calls the meeting to order.
1. Agenda
Jay Buckley makes a motion to accept Adam Leiser’s resignation letter. Kathy Koziell seconds. Motion Passed 2-0.
Discussion on rescinding motion-
Jay Buckley makes a motion to allow the Board of Commissioners to reach out to the project contractors and water engineer. Kathy Koziell seconds. Motion Passed 2-0.
Kathy Koziell states frustration from the commissioners meeting from last Thursday. Project needs to be streamlined making sure the District knows what is going. Kathy Koziell reaches out to Chris Albert. Chris Albert stated that Dawson dropped the ball, but they are ahead of the project. Chris Albert states he and Jake Dawson are always available. The residents should go through the BOC for any questions. Chris Albert states that he will only go thru emails no texting for transparency purposes. Kelly Robitaille states the project is lacking someone on site to deal with day to day issues, mentions the clerk of the works. Chris Albert states there is not enough money in the project for that. Kelly questions the blasting and culverts. Chris Albert stated will try to coordinate culverts with Kelly Robitaille. Kelly Robitaille stated he feels he is getting in at the 4th quarter and is too late now trying to find money. Kelly re states his concerns of who is watching if things are going in correct.
Jay Buckley wants to bring back to vote on rescinding motion. Kathy Koziell re states everything should go through Chris Albert. Jay Buckley agrees that Chris Albert is the project manager.
Jay Buckley makes a motion any communication going forward should go through Chris Albert regarding the Reinach project and have the office copied on it. Kathy Koziell seconds. Motion Passed 2-0.
Discussion on contract #5 amended contract with S W Cole.
All fall under the original contract sign, and email back to Chris Albert.
Discussion of dust control.
Discussion by Jay Buckley that Kelly Robitaille was never part of project design. Chris will meet with Kelly Robitaille to look at culverts.
Discussion of how they are laying pipes and culverts.
Discussion on blasting.
Discussion of Truck Routes for the project-No posting of Route. Chris Albert will address this matter.
Discussion of work site hours- Chris Albert states 7am to 5pm.
Discussion of Blasting Notification for the District.
Discussion of Engineer meeting with the BOC.
Jay Buckley makes a motion to put Chris Albert, the project engineer on the Agenda for Thursdays at 9:00am Board of Commissioners meetings for project updates. Kathy Koziell seconds. Motion Passed 2-0.
Discussion about project invoices.
Discussion of project- Site is being cleared, Dawson will complete about 200’ of pipe each week. DN Tank shouting foe shooting for a start date of June 29th.
Discussion on Building Permit. Chris Albert states that DN Tank has to file for one.
Discussion on recorded drawings when project is complete.
Discussion SCADA with the project. Larry Leonard is questions design. Chris Albert states black box is coming from Ian Hayes and Tom from EEI not changing. Kathy Koziell will reach out to Ian Hayes about telemetry and SCADA.
Ron Sandstrom states small point for all correspondence should go thru the office.
Discussion on 91-A
Discussion of loading the Audio of the meetings to the website.
Jay Buckley makes a motion to adjourn the meeting at 10:14 am. Kathy Koziell seconds. Motion Passed 2-0.
Respectfully submitted,
Donna MacKinnon
Administrator