VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
Thursday July 23, 2020
The Board of Commissioners met at 9:00 am on Thursday, July 23, 2020. In attendance was Commissioners Jay Buckley, Kathy Koziell (by phone) and Paula Doyle (by phone). Also, in attendance was Highway Foreman Kelly Robitaille, Chris Albert engineer, and Donna MacKinnon taking minutes. The meeting was not filmed but residents could call into meeting via conference call. We had Dinah Reiss; treasurer & 1 resident call into the meeting.
At 9:00 am Commissioner Jay Buckley calls the meeting to order.
1. Agenda
Jay Buckley makes a motion to approve the agenda. Kathy Koziell seconds. Motion passed 3-0.
2. Highway Department Report
Discussion of Schwyz Road Culvert.
Discussion of the International Truck-Kelly Robitaille states the truck has a break and overheating issue. The element to the radiator has to be replaced, part will $1,500 plus labor.
Discussion of Bryant Paving estimate of $37,240. Bryant Paving has a 6-8-week lead time. Jay Buckley asks about reimbursement will come from for the paving. Kathy Koziell explains after talking to Greg Im the District can legally use the Water System CRF account to pave the road. Jay Buckley would like to know who the BOC can contact to see if the roads can be included as part of the Water project. Jay Buckley agrees with Kathy Koziell to use the Water System CRF.
Discussion of changing culverts as part of the Water Project. Kelly Robitaille thinks this should all be part of the Water Project.
Discussion of spending the full $869K.
Discussion of Upper Lakeview to be part of the Water Project. Kath Koziell explains the $869K can only be used for the Reinach Tank project but the $295K can be used for any upgrades to the water system.
Discussion of Mark Graffam’s email about road erosion.
Discussion of garage doors.
Discussion of solar speed sign-$1,500. minimum cost Jay Buckley thinks it should be considered for a warrant article for next year. Paula Doyle and Kathy Koziell agree.
3. Engineer Report
Chris Albert joins the meeting at 9:40 am.
Discussion of the Water Project-Chris Albert gives an update- Tank will be constructed next Tues the 28th. Bristenstock PRV installed. DN Tank shooting for finishing 3rd week in August.
Jay Buckley states the crane will be putting up the Tank on Tuesday and asks if the public can view it outside the work zone, Kathy Koziell and Paula Doyle agree with Jay Buckley.
Kathy Koziell asks Chris Albert if there will be a ribbon cutting ceremony, he states when the project is complete.
Discussion of the Water Project contingency money.
Jay Buckley asks Chris Albert about the cost of Bryant Paving, Chris Albert states he will ask Rick Skarinka from DES if they can be processed as part of the project. Chris Albert will let the office know when he talks to Rick Skarinka.
Discussion of DPW costs regarding the Water Project-Kelly Robitaille will meet with Chris Albert next week.
4. Administration Report
Discussion of Lead Copper draws for water samples.
Discussion of new water hookups connecting to the new waterline-Letters will go out to the homeowners that could be affected.
Discussion of interest payment of the Bond.
Discussion of Admin Job Posting on Indeed.com.
Discussion of a private email from Mark Graffam to Jay Buckley.
Discussion of waiving Isabel Pais water bill late fee.
Discussion of $100.00 August 1st Water bills to go out. The BOC agrees that they will be sent out. Kathy Koziell also will work with Donna MacKinnon on outstanding owed water bills for liens.
5. Signature Items
Jay Buckley makes a motion to approve the Operating Budget Manifest of 7/22/2020 of 5 checks for $48,792.02. Kathy Koziell seconds. Motion Passed 3-0.
Jay Buckley makes a motion to approve the Water Project Budget Manifest of 7/22/2020 of 3 checks for $149,501.98. Paula Doyle seconds. Motion Passed 3-0.
Discussion of Dawson check.
Discussion of Water Project Budget.
Discussion of Neighborhood Energy Contract.
Jay Buckley makes a motion to sign the contract with Neighborhood Energy. Paula Doyle seconds. Motion Passed 3-0.
Discussion of email from Terri Cancelarich.
Jay Buckley makes a motion to sign letter to Terri Cancelarich. Kathy Koziell seconds. Motion Passed 3-0.
6. Commissioners Report
Kathy Koziell asks Paula Doyle to take over the communication committee. Paula Doyle would like to disband committee. Jay Buckley thinks the BOC is doing a good job and does not think there is a need for the committee.
Discussion of the July Newsletter.
Discussion of the Town of Madison assessment letters.
Discussion of the camper parked at Huttwil parking lot.
6. Correspondence
Discussion of email from Madison TV Noreen Downs.
Discussion of email from Robert Corazzini.
Discussion of Restriction of beach parking.
Discussion of email from John Rocharz.
Discussion of Granite State Analytical-All samples passed.
Discussion of NHDES grant webinar.
7. Public Comment
Ralph Lutjen questions legal expenses incurred to the District for Adam Leiser Little Loop Project. Ralph Lutjen discusses Budget vs Actual not being discussed at the BOC meetings to let the public know. Dinah Reiss told the BOC in the past the BOC use to have the second Thursday on the month to go over the budget.
8. Signature Items
Discussion of signature needed for the Bond
Jay Buckley makes a motion to sign the Bond out of session for $734,600. Kathy Koziell seconds. Motion Passed 3-0.
Discussion of Bond Bank customer wiring secure loan for $734,600. 15-year loan at 1.35%
Jay Buckley makes a motion to sign Bond Bank. Kathy Koziell seconds. Motion Passed 3-0.
Paula Doyle makes a motion to go into Non-Public RSA 91-A:3 II (l) at 11:27 am. Jay Buckley seconds. Motion Passed 3-0.
At 11:36 am exit Non-Public
Jay Buckley makes a motion to seal the minutes. Kathy Koziell seconds. Motion Passed 3-0.
Jay Buckley makes a motion to go into Non-Public RSA 91-A:3 II (b) at 11:38 am.
At 12:02 pm exit Non-Public Minutes are not sealed.
Jay Buckley make a motion for Paula Doyle to prescreen candidates by phone as well as future applicants. Kathy Koziell seconds. Motion Passed 3-0.
Jay Buckley makes a motion to adjourn meeting at 12:05 pm. Kathy Koziell seconds. Motion Passed 3-0.
Respectfully submitted,
Donna MacKinnon
Administrator