2020-07-30 Commissioners Meeting

VILLAGE DISTRICT OF EIDELWEISS

Commissioners Meeting

Thursday July 30, 2020

The Board of Commissioners met at 9:02 am on Thursday, July 30, 2020.  In attendance was Commissioners Jay Buckley, Kathy Koziell (by phone) and Paula Doyle (by phone).  Also, in attendance was Highway Foreman Kelly Robitaille, Chris Albert engineer, and Donna MacKinnon taking minutes.  The meeting was not filmed but residents could call into meeting via conference call.  We had Dinah Reiss, treasurer & 4 residents call into the meeting.                            

At 9:02 am Commissioner Jay Buckley calls the meeting to order.   

1. Agenda

Jay Buckley makes a motion to approve the agenda.  Kathy Koziell seconds.  Motion passed 3-0. 

2. Highway Department Report

Discussion of Lakeview Dr.- Kelly Robitaille would like to extend road for plowing purposes.

Discussion of West Bergamo- Kelly Robitaille would like to bring in a rental mini excavator for ledge.  He will get a price for the rental of the excavator for the BOC to approve.

Discussion of Upper Lakeview & Thusis culverts.

Discussion of Grader tire-Kelly Robitaille states the front tire has a gash and needs to be replace before there is an issue.  A spare did not come with the grader when purchased.  He got a price for replacement of $1650.00, he will require a purchase order for tire purchase.

Jay Buckley makes a motion to approve up to $1700.00 to purchase a front tire for the grader.  Paula Doyle seconds.  Motion Passed 3-0.

Discussion of street signs.

Discussion of Calcium Chloride for Rock House.

Discussion of white stop lines-Kelly Robitaille states that the DPW can paint them. BOC agrees.  Jay Buckley commends the DPW for a great job that they are doing.

Discussion of Gravel Roads-Kelly Robitaille is meeting with Chris Albert for finalizing of gravel roads it will be basically a road reconstruction and how to proceed.

Discussion of Culverts at Salins and Aspen- They were already done by Dawson without the approval of the BOC.  Dawson used the Districts culverts without Kelly Robitaille’s knowledge.

Discussion of the DPW garage roads- Kelly Robitaille states that the doors are done just waiting for the remotes to come in for the project to be finish.

Kelly Robitaille tells the BOC that he has to have thumb surgery.

Discussion of Shawn’s Tree Removal-Still waiting to hear back from them.

Discussion of 47-49 Eidelweiss Dr.-Still waiting for homeowner of 47 Eidelweiss file a Driveway permit application.

Discussion of the office phone system-Andrew Harteveldt called into the meeting. Cost analysis was done by Andrew when phone system was first put in and 500-600 minutes were on the average.  The office is going over that mostly due to conference calling.  Andrew thinks the office can use Microsoft office 365 for the conference calling that can also be recorded.  Jay Buckley inquires about an answering service for the district.  Andrew Harteveldt had concerns when putting in the phone system.  Jay Buckley purposes a committee to look into the office phone system and updating the office equipment to hash out a usable solution.  Paula Doyle agrees.  Jay Buckley has spoken to Ron Sandstrom and asked Andrew Harteveldt if he would be part of the committee, Andrew agrees.

3. Engineer Report

Chris Alberts comes into the meeting.

Discussion of the Tank Walls- Chris Albert states the crane is on site and the walls are being put up today.

Discussion of DN Tanks Invoice.

Discussion of checking with DES disbursements.

Discussion of Aspen & Salins Culverts-Chris Albert states that Jake Dawson apologized for going ahead without BOC approval. The Aspen culvert was plugged and had to be fixed but they did the Salins culvert also. 

Discussion of Roads and Grading-Kelly Robitaille wants to know what Jake Dawson is doing for the gravel roads. Jake Dawson, Chris Albert & Kelly Robitaille will be meeting today to discuss this.

Jay Buckley makes a motion to go ahead and give Bryant Paving contract for shimming and 1-inch ( amended to 1-1/2” on 8/6/2020) overlay on Bristenstock & Aspen using contingency monies or project monies. Kathy Koziell seconds. Motion Passed 3-0.

Chris Albert will reach out to Rick Skarinka to see if it can be part of grant disbursement.

Discussion comes back to Aspen & Salins Culverts- Jake Dawson will come back to the BOC with changes.

Discussion of Tie in at Reinach on Thursday – They will be shutting down the water.  Chris Albert will let the office by Monday to confirm water outage.

Discussion of Retainage amounts - Chris Albert goes over amounts.

Discussion of Ribbon Cutting-Chris Albert shooting for September, BOC agrees.

4. Administration Report

Discussion of 91A requests.

Discussion of Mailchimp-Kathy Koziell fixed it.

Discussion of job posting.

Discussion of Water Service Line to homeowners.

5. Signature Items

Jay Buckley makes a motion to approve the Manifest of 7/29/2020 of 3 checks for $7,105.86.  Kathy Koziell seconds.  Motion Passed 3-0.

Discussion of Total Cost of new water hook ups.

Discussion of Simply Water Invoice.

Jay Buckley makes a motion to approve Payroll of $7,197.80.  Kathy Koziell seconds.

Motion Passed 3-0.

Discussion of bank signature cards to add Paula Doyle to accounts.

Discussion of Water Bill liens.

Discussion of camper parked in Huttwil parking lot.

Discussion of Pond Levels.

Discussion of balance sheet for the Water Project.

6.  Correspondence

Discussion of Trash Removal.

Discussion of Jane Gunn email.

Discussion on Parking at the Beach Parking lots.

Discussion of the Water Tax Assessment-Kathy Koziell will call Avitar.

Discussion of Larry Leonard email.

Discussion of Bill Mosher email.

Discussion of Jessica Bean.

Discussion of Greg Im email.

7. Public Comment

Dinah Reiss asks about water outage from the weekend.

Jay Buckley makes a motion to go into Non-Public RSA 91-A:3, II (b) at 11:05 am.  Paula Doyle seconds.  Motion Passed 3-0.

At 11:30 am exit Non-Public.

Jay Buckley makes a motion to seal the Non-Public Meeting Minutes.  Paula Doyle seconds.  Motion Passed 3-0.

Jay Buckley makes a motion to go into Non-Public RSA 91-A:3, II (c & l) at 11:37 am.  Paula Doyle seconds.  Motion Passed 3-0.

At 120:00 pm ex it Non-Public

Jay Buckley make a motion to seal the Non-Public Minutes.  Kathy Koziell seconds.  Motion Passed 3-0.

Discussion of 7 Biasca Water Hook Up-Ian Hayes calls Jay Buckley. Ian Hayes hit ledge at 7 Biasca and asks Jay Buckley what the BOC wants to do. It would be around $1,800.00 which would come out of the $8,000.00 hook up fee.  The BOC agrees with Ian Hayes to have

Dawson hammer away ledge to establish service line and set the pipe properly 5-6’ depth.

Kathy Koziell makes a motion to adjourn meeting at 12:10 pm.  Paula Doyle seconds.  Motion Passed 3-0.

Respectfully submitted,

Donna MacKinnon

Administrator