2020-09-17 Commissioners Meeting

VILLAGE DISTRICT OF EIDELWEISS

Commissioners Meeting

Thursday September 17th, 2020

The Board of Commissioners met at 9:00 am on Thursday September 17th, 2020.  In attendance was Commissioners Jay Buckley, Kathy Koziell (by phone), and Paula Doyle (by phone).  Also, in attendance was Kelly Robitaille, Chris Albert (by phone), Dinah Reiss (by phone), Lynne Baker and Donna MacKinnon taking minutes.  The meeting was not filmed but residents could call into meeting via conference call. 

At 9:00 am Commissioner Jay Buckley calls the meeting to order.   

1. Agenda

Jay Buckley makes a motion to approve the agenda.  Jay Buckley adds that the BOC will go into Non-Public to the agenda.  Paula Doyle seconds agenda as amended. 

Motion Passed 3-0.

2. DPW

Discussion of Driveway permit for Construction approval of 2 Appenvel Way culvert extension.

Paula Doyle makes a motion to approve Driveway Permit for Construction of 2 Appenvel Way with the exception to the Driveway Ordinance.  Jay Buckley seconds.  Motion Passed 3-0.

Discussion of Driveway permit for Construction approval of 29 Oak Ridge Road.

Jay Buckley makes a motion to approve Driveway for Construction of 29 Oak Ridge Road.  Paula Doyle seconds.  Motion Passed 3-0.

Discussion of Driveway 19 Little Shore Road.  Homeowner would like to know what type of application permit is needed for his driveway.  Homeowner has old plans that state there is an existing driveway on them.  There has never been a Driveway permit application filed for 19 Little Shore and the BOC states the homeowner will need to file new Driveway Permit.

Discussion of the Beavers-Kelly Robitaille states the trapper trapped two live beavers that he thinks they are the parents.  There does not seem to be any activity at the traps.  The DPW will open the dam.  The trapper will come back if there is any activity, he also has pictures.  The trapper will bill the District when he thinks all beavers are trapped.

Discussion of 47-49 Eidelweiss road culvert project-Kelly Robitaille states it is quite a job and will be wrapping it up tomorrow.  Homeowner of 47 Eidelweiss called the police to report someone was trespassing on their property.  DPW was within their rights the District has 10’ to encroach on private property and was well within the right of way.  This project has to be done first before the homeowner can Pave their driveway.

Discussion of Aspen Dr. Paving extending from the purposed Water Project Paving with Bryant.  This was discussed previously with the BOC and Kelly Robitaille needs an answer.  Kelly Robitaille states the estimate is between $14K and $15K. This would come from the Asphalt Budget line.  Kathy Koziell states the budget is in good shape and agrees to go ahead with the paving.  Jay Buckley agrees with Kathy Koziell.  Paula Doyle that we are 2/3 into the year and thinks the paving should be done also.

Paula Doyle makes a motion to spend up to $14K to extend the paving of Aspen Dr from Bryant Paving.  This will come from the Asphalt Budget line item.  Jay Buckley seconds.  Motion Passed 3-0.

Discussion of 43 Aspen Dr-Kelly Robitaille talked to the homeowner regarding his driveway.  There is nothing that the DPW can do to fix the homeowners driveway.

Jay Buckley makes a motion to correspond to the homeowner that at this time there is no feasible fix to his driveway.  Kathy Koziell seconds.  Motion Passed 3-0.

Discussion of Doug Prescott’s email-Homeowner needs a Driveway Permit for Operation of 18 Little Shore.

Discussion of Fill Applications-For 10 Barden Place and 8 Eidelweiss Drive.

Jay Buckley makes a motion to approve fill application for 10 Barden Place.  Kathy Koziell seconds.  Motion Passed 3-0.

Jay Buckley makes a motion to approve fill application for 8 Eidelweiss Drive.  Kathy Koziell seconds.  Motion Passed 3-0.

Discussion of Lead-Copper water testing.

Jay Buckley makes a motion to approve the minutes of 9/3/2020.  Kathy Koziell seconds.  Motion Passed 2-1 Paula Doyle abstains.

Discussion of Madison TV-to resume video taping of BOC meeting at the Town Hall starting 10/1/2020.  Paula Doyle wants it safe and known that masks are required.

3. Engineer Report

Chris Albert gives update on the Water Project.

Discussion of DES 3rd Disbursement.  Chris Albert states the Tank is complete.  Dawson is waiting on a part having issues due to COVID and the Hurricane.  Chris asks if Bryant Paving can be pushed out 2 weeks in order for Dawson to finish up when part comes in.  Chris Albert asks Kelly Robitaille if Bryant Paving can be pushed out.  Kelly Robitaille states that is up the BOC.  Jay Buckley thinks we should reach out to Bryant Paving.

Jay Buckley make a motion for Kelly Robitaille to contact Bryant Paving about pushing out the date of paving.  If Bryant can not change the date of 9/28/2020 then keep the 9/28/2020 paving date.  Kathy Koziell seconds.  Motion Passed 3-0.

Discussion of how the pressure testing is done.

Jay Buckley makes a motion to sign the Certificate of Substantial Completion form for DN Tanks.  Kathy Koziell seconds.  Motion Passed 3-0.

Paula Doyle asks Chris Albert about the Building Permit.  Chris Albert states that Jake Dawson Filed 9/8/2020 for it.

Discussion of homeowner drainage at Bristenstock Dr. and Aspen Dr.

Discussion of 8 Eidelweiss Dr Water Hook-Up Application-Homeowner James Nyman calls into the meeting asking for exception of filing date.  Homeowner states the water line is partial dug.  Jay Buckley states there is no water line on Bern Dr and not sure if the line on Eidelweiss Dr across the street form 8 Eidelweiss is complete water main line.  It would be up to the homeowner for the cost of digging up and patching Eidelweiss Dr. if there is correct water line and approved pressure for a new water hook-up otherwise the homeowner will have to dig a well.  This will have to go to Chris Albert to approve pressure and Ian Hayes to see if he has time to do a new water hook-up this year.  James Nyman understands and agrees to the cost of the water line, digging & patching of going across Eidelweiss Dr in addition to the $8,000.00

Water Hook-Up fee.  Paula Doyle is concerned with digging up Eidelweiss Dr and getting the information in a timely matter.

Jay Buckley makes a motion to accept the Water Hook-Up Application of 8 Eidelweiss Dr. with the Homeowner James Nyman excepting the stipulations explained to him by the BOC.  Kathy Koziell seconds.  Motion Passed 3-0.

4. Accounts Payable

Jay Buckley makes a motion to approve the Water Budget Manifest of 9/16/2020 of 1 check for $2,718.75.  Kathy Koziell seconds.  Motion Passed 3-0.

Jay Buckley makes a motion to approve the Operating Budget Manifest of 9/16/2020 of 8 checks for $4,822.11.  Paula Doyle seconds.  Motion Passed 3-0.

Discussion of Larry Leonard’s email-Paula Doyle suggests inviting Larry Leonard to Oct 1st meeting that Ian Hayes will be at.

Dinah Reiss asks about the Chocorua Pump House and final withdrawal for Just Electric.

5.Commissioner Reports

Jay Buckley discusses the pictures he has taken of the Tank Project

Discussion of the DRA Portal-Jay Buckley will work with the office.

Kathy Koziell states she has an appointment on 9/23/2020 at 10:00 am with the Department of Labor for the follow up inspection. 

Kathy Koziell reads the letter she drafted for water liens.

Paula Doyle discusses looking for a new Auditor.

6. Correspondence

Discussion of Andrew Harteveldt email.

Discussion of Loon Preservation email that Mike Smith forwarded.

Discussion of Eversource email.

Jay Buckley makes a motion to go into Non-Public for RSA 91-A:3, II(l)-Legal.  Kathy Koziell seconds.  Motion Passed 3-0. At 10:36 am.

Jay Buckley makes a motion to seal the Non-Public minutes.  Paula Doyle seconds.

Motion Passed 3-0.

Minutes of Non-Public are sealed.

Jay Buckley makes a motion to adjourn meeting at 11:5 am.  Paula Doyle seconds.  Motion Passed 3-0.

Respectfully submitted,

Donna MacKinnon

Administrator