VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
Thursday September 24th, 2020
The Board of Commissioners met at 8:00 am on Thursday September 24th, 2020. In attendance was Commissioners Jay Buckley, Kathy Koziell, and Paula Doyle (by phone). Also, in attendance was Kelly Robitaille comes in at 9:00 am, Dinah Reiss (by phone) calls in at 9:00 am, and Donna MacKinnon taking minutes. The meeting was not filmed but residents could call into meeting via conference call.
At 8:02 am Commissioner Jay Buckley calls the meeting to order.
Jay Buckley explains that the purpose of meeting at 8:00 am was to go into Non-Public for employee review & legal.
Jay Buckley makes a motion to into Non-Public for RSA 91-A:3, II (a) Employee Review and RSA 91-A:3, II (l) Legal Advice and Legal Counsel. Kathy Koziell seconds. Motion Passed 3-0.
Minutes of Non-Public are sealed.
Jay Buckley call the Public meeting back to order at 9:01 am.
1. Agenda
Jay Buckley makes a motion to approve the agenda. Kathy Koziell seconds agenda.
Motion Passed 3-0.
2. DPW
Discussion of Grading of the Roads-Kelly Robitaille states they are grading the roads this week before the leaves start falling. There was no widening of any of the roads just grading getting the roads prep for the winter. The culverts will also be cleaned.
Discussion of the DPW schedule-Kelly Robitaille states that they are scheduled 4 weeks out.
Discussion of the Grading of the water project roads.
Discussion of the Burgdorf Culvert Replacement project-Kelly Robitaille states the excavator will be delivered on Oct. 5th and will be starting the project.
Discussion of 9 Reinach.
Discussion of Bryant Paving-Dawson is supposed to be prep for paving. Kelly Robitaille states gravel roads are different than the paved roads and questions why Dawson did not prep those roads before they took their equipment out. Paula Doyle wants to have a conversation with Chris Albert about this matter.
Discussion of Procedure for Permit for Driveway for Operation. 7 Biasca will need the BOC approval Permit Driveway for Operation because the driveway is not where the driveway for construction was approved.
Discussion of 47 Eidelweiss Driveway Permit-Homeowner needs to send in the approved conditions that their contractor can meet.
3. Administration
Discussion of 5th Wheeler Camper in Huttwil Parking lot.
Discussion of Outhouse Cleaner-BOC agree to have the Outhouse cleaned through Columbus Day Weekend.
Discussion of schedule for the Pumping of the Outhouses.
Discussion of BOC Meetings at Madison Town Hall lower meeting room-They will be starting Oct 1st.
Discussion of Rock House Mountain spreading of Calcium Chloride Invoice.
Discussion of Bryant Paving letter for DES-Jay Buckley will draft letter.
Discussion of Annual Meeting Date-BOC agree on Saturday March 6th for Annual Meeting Dates and state the 1st Saturday of March going forward.
Paula Doyle makes a motion to have the Annual Meeting on Saturday March 6th, 2020 with the voting from 8:00 am to 10:00 am and the legislative body starting at 10:00 am. Jay Buckley seconds. Motion Passed 3-0.
Discussion of Budget Meeting-BOC agree to schedule meeting for Tuesday September 29th at 9:00 am as a public commissioner meeting.
Discussion of Public Ordinances.
Jay Buckley makes a motion to approve the minutes of 9/8, 9/10 & 9/17/2020. Kathy Koziell seconds. Motion Passed 3-0.
Jay Buckley makes a motion to approve the Payroll of 9/5-9/18/2020 for $7,173.05. Kathy Koziell seconds. Motion Passed 3-0.
Jay Buckley makes a motion to approve the Water Project Manifest of 9/23/2020 for 2 checks for $377,636.55. Paula Doyle seconds. Motion Passed 3-0.
Jay Buckley makes a motion to approve the Operating Budget Manifest of 9/23/2020 for 8 checks for $7,911.99. Paula Doyle seconds. Motion Passed 3-0.
Discussion of Mark Graffam’s email-Kathy Koziell will check for clarification from the DRA.
Discussion of Catherine Deyoe’s email.
5.Commissioner Reports
Kathy Koziell discusses Department of Labor Inspection-Everything passed except the backup alarm for the Ford 550. Would not be needed because the new Truck will be replacing the Ford 550.
Discussion of draft letter for the Village of Eidelweiss. Paula Doyle and Jay Buckley thank Kathy Koziell for drafting letter. Paula Doyle will edit letter.
Kathy Koziell reached out to the NHMA for clarification on the warrant articles and is waiting for response.
Discussion of DPW 1 furnace-Kathy Koziell questions of leak. Kelly Robitaille states it is the pressure valve that he can fix and thinks this should be a warrant article for next year. Kelly Robitaille will get a quote.
Paula Doyle will work on RFP for New Auditor for next week.
Jay Buckley sent in pictures of Summit.
Discussion of DRA forms-Jay Buckley will work with the office.
Discussion of cloudy water from water outage of Chocorua Pump House.
Discussion of Sally Hassey’s email about the trash-DPW cannot go onto private property only 10’ of the right of way is the Districts responsibility.
Discussion of 8 Eidelweiss Dr Water Hook-up-Chris Albert sent email stating there is 70 PSI in front of 15 Eidelweiss Dr. and adding a new hook-up is okay. Jay Buckley wants the Water Hook-up only to cross Eidelweiss Dr once.
Jay Buckley makes a motion to approve the Water Hook-up for 8 Eidelweiss Dr and to sign out of session. Kathy Koziell seconds. Motion Passed 3-0.
Dinah Reiss mentions that the picnic table at Geneva Beach is damaged. Kelly Robitaille states he will remove it.
Discussion of Muddy Beach Pump House-The pouring of a concrete pad was on Rick Skarinka from DES list of recommendations. Jay Buckley wants to reach out to Ian Hayes. Kathy Koziell states there was an estimate quote for $4K to get Summit Pump house ready for spray foam insulation and thinks there is money in the Summit WA left. Kathy Koziell will reach out to Norman Garside to see if quote will be honored.
Jay Buckley makes a motion to adjourn meeting at 10:48 am. Kathy Koziell seconds. Motion Passed 3-0.
Respectfully submitted, Donna MacKinnon Administrator