VILLAGE DISTRICT OF EIDELWEISS
Revised Commissioners Meeting Minutes
Thursday, October 15th, 2020
The Board of Commissioners met at 9:00 am on Thursday, October 15th, 2020. In attendance were Commissioners Jay Buckley, Kathy Koziell, Paula Doyle, and Treasurer Dinah Reiss (by phone). Also, in attendance were Donna MacKinnon, and Lynne Baker taking minutes. Resident Jurij Czernow attended, also resident Dorothy Wondolowski. Mark Graffam and David Maudsley entered the meeting at 10:30 am. The meeting was held at the Madison Town Hall and filmed by Carol Dandeneau. Residents could call into the meeting via conference call.
At 9:00 am Commissioner Jay Buckley calls the meeting to order.
1. Agenda
Jay Buckley made a motion to approve the amended agenda. Kathy Koziell seconded. Motion passed 3-0.
Jurij Czernow - Requested permission to allow the Mountain Meadow Riders Snowmobile Club access to the properties at #8, #9, and #10 Conway Road, and also access across the utility lines on the property at #7 Conway Road, in order to re-route the existing trail.
Jay Buckley made a motion to accept the proposal to cross VDOE property on #8, #9, and #10 Conway Road, as long as permission is granted by the homeowners for those properties, and also permission granted from the homeowner at #7 Conway Road. Kathy Koziell seconded. Motion passed 3-0.
2. DPW Report
Jay Buckley spoke for Kelly Robitaille as Kelly was on vacation.
Discussion of Reinach Tank.
3rd Disbursement.
Jay Buckley stated that the tank is chlorinated, and the pipes will be flushed and chlorinated again before project goes online.
Discussion of walk-through done on October 9th, 2020.
Jay Buckley, Kelly Robitaille, Chris Albert, Ian Hayes, and Jake Dawson attended.
Items discussed included: pump house, rocks to be removed, paving to be done, extension of water main pipe at the cost of $44.00 per foot to move the “T” connection into the non-paved part of the road.
Paula Doyle made a motion to approve the funding for 25’ pipe extension for the water project. Kathy Koziell seconded. Motion passed 3-0.
Discussion of Water Project.
Jay Buckley stated that Ian had been there to ensure the 6’ depth.
Paula Doyle said the BOC should ask Ian for the photos to provide visual confirmation.
Kathy Koziell stated that providing photos was a contract item.
Discussion of Underground Electrical at the Pump-Station.
Jay Buckley stated there is a missing master switch.
Jay Buckley inquired as to the need for an emergency generator.
Discussion of 22-24 Aspen Drive – Moving red pipes back to avoid being hit by plows, etc.
Brad Jones of Jones & Beach Engineering joined the call at 9:28 am.
Brad Jones stated that he is now the primary contact at Jones & Beach going forward.
Brad stated that Chris Albert is still working on the project as a subcontractor for J&B, and that J&B the official contractor for the project
Brad intends to call into the BOC meeting every week.
Brad stated that any inquires, requests for documents, signatures, and disbursements are to go through him going forward.
Jay Buckley inquired as to the start date for the 2nd half of the project on Upper Lakeview.
Brad will reach out to Chris for this information.
3. Administration
Approval of Minutes of October 1st, 2020, and October 8th, 2020.
Kathy Koziell and Paula Doyle requested some changes be made.
Lynne Baker will complete the changes.
Jay Buckley made a motion to approve the amended minutes of 10/01/20 and the minutes of 10/08/20. Paula Doyle seconded. Motion passed 3-0.
Discussion of Disbursements to DES through Jones & Beach.
The 3rd disbursement change was to remove Lee Carol as Electrical Engineer, $2,300.00.
The 4th disbursement is the last from Dawson Contracting for the pressure test, $14,000.00.
The previous payment to Dawson was overpaid in the amount of $200.00 in error.
The amount should have been $16,679.00, and $16,879.00 was paid.
$200.00 will be deducted from the next payment made.
Jay Buckley made a motion to sign the 3rd disbursement in the amount of $71,272.86. Kathy Koziell seconded. Motion passed 3-0.
Jay Buckley made a motion to sign the 4th disbursement in the amount of $4752.00. Kathy Koziell seconded. Motion passed 3-0.
Jay Buckley made a motion to state that the pressure test was passed. Kathy Koziell seconded. Motion passed 3-0.
Discussion of HealthTrust Increases for 2021.
Donna MacKinnon stated that the rate will increase to 6.4%.
The rate for a single plan will be $595.13
The rate for 2-person plan will be $1,190.27
The rate for a family plan will be $1,606.86
Discussion of NHRA Increase for 2021.
Donna MacKinnon stated that the rate will increase to 14.53%.
Discussion of Labor Law Posters - Donna or Lynne will look for them online.
Discussion of Letters - Overdue Water Bills.
Jay Buckley made a motion to approve and sign the Letters for the Overdue Water Bills. Kathy Koziell seconded. Motion passed 3-0.
4. Accounts Payable
Jay Buckley made a motion to approve the Water Budget Manifest for 3 checks in the amount of $23,141.25. Kathy Koziell seconded. Motion passed 3-0.
Jay Buckley made a motion to approve the Operating Budget Manifest for 8 checks in the amount of $20,540.55. Kathy Koziell seconded. Motion passed 3-0.
5. Public Comment
At 10:30 am the floor was turned over to Mark Graffam and David Maudsley.
Discussion of Dawson Contract.
Discussion of New Poles and Conduits.
Discussion of Culvert on Salins.
Discussion of Eidelweiss Drive Paving.
Discussion of Grant vs. Bond Requirements.
Discussion of Water Project Warrant in the amount of $869,400.00 - Mark Graffam and David Maudsley inquired about any future fund changes.
Discussion of New Construction - Dorothy Wondolowski inquired as to new construction and driveways meeting the VDOE compliance and specification guidelines.
6. Commissioner’s Reports
Discussion of Auditor Services – RFP
Kathy Koziell made a motion to sign the revised RFP for Auditors out of session and send out. Paula Doyle seconded. Motion passed 3.0.
Discussion Summit Upgrade.
Kathy Koziell spoke to Norm Garside regarding the pump house. She was told they cannot do upgrades until next year.
Discussion of Grant vs. Bond – Requirements and project costs.
Discussion of Letter to 47 Eidelweiss Drive Attorney.
Jay Buckley read the draft letter to send to the Attorney.
Paula Doyle made a motion to send the letter to the Attorney via email on Thursday, October 15th, 2020. Kathy Koziell seconded. Motion passed 3-0.
Discussion of 9 Reinach Place – New water hook up.
Discussion of miscellaneous items left at mailboxes – Ordinance allowance.
Jay Buckley made a motion to adjourn the meeting at 11:50 am. Paula Doyle seconded. Motion Passed 3-0.
Respectfully submitted,
Lynne Baker, Administrator