Author Archives: support_c37f

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Agenda for August 8, 2019

  1. Call to order 9:00 am  
  • Approval of the agenda                                             

     Review of Actions, Projects and Issues List    

  • Administration:  CM072719, CM080119, grader lease, water meter analysis, no dogs signs, beach testing results, enforcing ordinances (hwy?), Primex premium holiday notice  
  • Accounts payable: $
  • Signature Items:   Farnese letter, D’Ambra response, WO 1156 disconnect scenic overlook water,
  • Commissioners Reports:
  • Correspondence:  47 Eidelweiss Drive culverts, Stahlberg Porridge Shore Beach, Graffam/Maudsley VLAP testing ecoli, Graffam 31 Interlaken, 
  • Scheduled Appearances:
  • Public Comment:
  1.  Other:   Reinach Place trees removed, Committee member agreement, Thusis culvert

                        Adjourn

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VILLAGE DISTRICT OF EIDELWEISS
JULY 2019 NEWSLETTER

In This Issue:

Commissioner News

        Congratulations to Kelly Robitaille

        Dam Engineers Report

        New Hire Donna MacKinnon

        Grader Repair Status

        Reinach Tank Status

        Water Bills

        Water Testing

        Job Posting

Upcoming Meetings

New Police Chief

Don’t Feed the Ducks Reminder

Loon News

Committee News

Volunteer Update

EPOA Summer BBQ

COMMISSIONER NEWS

Congratulations go out to our DPW Foreman Kelly Robitaille who was recently awarded and named a Senior Road Scholar through the UNH T2 Roads program. Kelly took the initiative to undertake this program and completed 75 hours of training to receive this achievement.  We thank Kelly for his ongoing commitment to our community.

The Dam Engineer with DES has completed a hydrologic study of our dam and it has been posted on the district website (Click Here).  The dam was rated as being in fair condition with the recommendation that the hazard classification be changed from ‘low’ to ‘significant’.  Simply stated, this means that should the dam be breached for any reason, the amount of damage would be more significant than previously classified.  It does not mean that the dam is in any danger of breaching.

The Commissioners have hired Donna MacKinnnon as a part-time employee working with Nancy Cole, our district administrator.  She will become familiar with the daily functions of the office and provide a much-needed backup for this key position.

Unfortunately, the Road Grader equipment is still out of service.  It was expected to be back in working order by mid July but while in for repairs, additional repairs and work were identified.  We hope to have it back on our roads by early August.  In the meantime, the DPW continues to utilize other equipment for road repairs and maintenance.

Reinach tank project update.  The subsurface exploration for the proposed tank construction has been completed.  The completed tank design and specifications are due in August.

Outstanding water bills as of August 1st will be subject to $100 late fee and $10/month until paid. Please contact the office to make payment arrangements. office@vdoe-nh.org or call 603-367-9022

Job Posting for 2 part-time highway workers for snow removal with CDL-B license. Hourly rate $20-$25 commensurate with experience. Contact the office for application at office@vdoe-nh.org or call at 603-367-9022

WATER TESTING

There has been a lot of discussion about pond water testing at recent meetings.  To clarify, there are 2 types of testing that have been historically conducted: 

1-Monthly VLAP (Volunteer Lake Assessment Program) Testing (through NH DES) – this is done 3 times each summer (Jun/Jul/Aug) with 16 samples taken at pre-identified locations and depths across -Middle & Big Pea Porridge Ponds.  Samples are collected by EPOA volunteers and delivered to a lab in Concord and paid for by the VDOE. --The testing provides a comprehensive review of pond health including e-coli.  More information and historical reports can be accessed through the NH DES website (Click Here). The next scheduled testing is on August 18th at 1:00pm beginning at Geneva Beach. Anyone wishing to volunteer to help with sample collection should contact John Rocharz (jrocharz@bridgew.edu or 508-317-6730).

2-Weekly Beach Water Testing – the program was initiated and funded by the EPOA until 2016 at which time a warrant article funding it for 1 year was approved by the voters at the annual meeting.  In 2017 it became funded via the VDOE Parks & Recreation line item in the operating budget that is funded by taxes.  The cost for testing is $35 per beach per test ($175 weekly for 5 beaches) for 14 weeks (Memorial Day to Labor Day) totaling $2,450 plus the costs to pay someone to collect samples and drive to lab in North Conway. The person hired to clean the beach outhouses had been collecting the samples each Monday.  Results are received on Wednesday.  Re-testing can’t be done until the following week.  Therefore, any positive results require that the beach be posted with a warning through the weekend. This test only identifies e-coli bacteria that many believe is due primarily to ducks that poop near the beach.  Historically there have been a few positive tests.  In 2018, one test result was positive at Geneva Beach. All re-tests have shown that the bacteria are gone by the following week. Based partially on a unanimous vote by the Environmental Committee, the Board of Commissioners decided this year to forgo this weekly testing given the time lag between samples taken and results along with the historical negative re-test results and the high cost. The BOC recommends that the EPOA resume funding this program if its members want to continue with weekly beach testing.  The Town of Madison funds testing of two beaches on Silver Lake through taxes.  The Silver Lake Association of Madison (SLAM) coordinates and funds similar testing at additional sites that is not funded by Madison taxes.

UPCOMING MEETINGS

Check the VDOE website for all meetings & locations.

Wed Aug 7th, 7:00 pm at the Town Hall Meeting room.  The Town of Madison Planning Board will hold a Public Hearing to review plans for a new police tower (used for the 911 call repeater system) at the summit of Oak Ridge Road. The plan is to replace the current 60-foot tower with a 120-foot tower.  The tower will not have a blinking light on top.

NEW MADISON POLICE CHIEF

It was recently announced that Madison Police Chief Ted Colby has resigned effective 8/1 for health reasons.  Part-time Officer Bob King has been appointed as the new Chief.  Bob has also served as a Lieutenant with the Ossipee Police and as Chairman of the Madison Board of Selectman, a position that he has just resigned from as he becomes Chief.  We thank Chief Colby for his service to Madison and Eidelweiss and congratulate Chief King on his promotion.

MADISON OLD HOME WEEK

August 3rd – 11th, a fun filled week of family activities, food and friendly competition. For complete schedule (Click Here)

DON’T FEED THE DUCKS

Just a friendly reminder to not feed the ducks in our ponds.  Doing so encourages them to linger at the beaches, which increases the opportunity for water contamination.

LOON NEWS

After the Loon couple on Little/Middle Pea Pond lost their chick in early July, they did not nest again.  The Loon Preservation Committee (LPC) did not expect they would as they successfully hatched a chick. However, they have started to socialize with loons on neighboring ponds (probably Big Pea) with one of our loons often disappearing after taking off in the morning and returning in the evening hours.  And, recently on a Saturday morning, a neighboring pair of loons were spotted having breakfast with our loons on Middle Pea.  You can read more about this behavior on an 8/9/18 blog post written by the LPC on the Squam Lake Association website under “What Are Those Crazy Loons Doing?”  (Click Here)

VOLUNTEER UPDATE
We need just 2 more volunteers to finish off the weekend beach raking through Labor Day.  If you can help, please send an email to Mike Dolan (dolrn@yahoo.com). 

Jay Buckley is coordinating two additional projects for August – specific dates TBD.

1-Reconstruction of the bulletin boards at the Huttwil parking area. 

2-Line stripe painting of the basketball court at Eidelweiss Beach. 

Anyone who would like to volunteer to work with Jay on these projects should email him directly at jaybuckley@verizon.net

EPOA PIGROAST
August 17th –5:00pm at the scenic overlook at the top of Oak Ridge Rd. Tickets can be purchased on August 10th at the Huttwil mailboxes 11am-1pm or call Bev at 603-367-8634. Tickets are $14 for EPOA members and $18 for non-members and guests. FREE for children (hamburgers and hotdogs provided)

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 VILLAGE DISTRICT OF EIDELWEISS

Commissioners Meeting             

August 1, 2019

The Board of Commissioners met at 7:00 am on Thursday, August 1, 2019.  In attendance were Commissioners Adam Leiser, Kathy Koziell and Jay Buckley.  Also in attendance was Kelly Robitaille.  The meeting was filmed for Madison TV by Tim Hughes.                              

At 7:00 am Commissioner Adam Leiser calls the meeting to order.   

1. Agenda

Adam Leiser makes a motion to approve the agenda.  Jay Buckley seconds.  Motion passed 3-0. 

Action list is reviewed and discussed.  

2. Highway Department Report 

Kelly Robitaille reports that as culverts are being cleaned, posts and numbers are being replaced.  Gravel is being placed in locations in anticipation for return of the road grader.  Additional cost will be looked into.  Grader is expected in another week.   

Backhoe service will be completed Monday of next week.  Discussion on the backhoe and intent to change to John Deere is held.  Issues with the heavy equipment are outlined.  Quality does not appear to be there with this equipment.  Kelly has discussed repairs with State personnel; the State is moving away from Volvo.  Discussion on original purchase is held.  Volvo has discontinued production. 

Kelly Robitaille discusses ordering parts needed for Thusis project and Little Loop project so that parts are on hand when ready to begin construction.  Thusis should take 3 to 4 days; Little Loop anticipated at 2 days.  Discussion on projects are held.  Revisions will need to be made to the drawings prior to obtaining DES permits for these projects.  Adam Leiser outlines need to have projects set prior to ordering parts.  Basins will be needed regardless of amendments to drawings.  Easement on properties at 4 and 6 Little Loop are reviewed.  Jay will be working on updating the drawings.  Adam Leiser discusses having a final copy of drawing available prior to notification to property owner.  Discussion continues on need for drawing to be finalized.  Purchase of items for the projects will be held for next meeting.     

Gravel has been added to the upper section of Oak Ridge Road. 

Calcium Chloride will be used as needed going forward for dust control. 

Kelly Robitaille outlines that a dumpster is needed in order to complete the cleanup of the back yard.  All metal will go for scrap, culvert pieces and canoes will need a dumpster.  Agreement with PSNH to clean the area is outlined.  Discussion on cost is held. 

Kelly reports that there is still wood on Reinach Place within the right-of-way.  Wood debris is still at edge of street.  Discussion on need for removal and rights of VDOE.  Adam discusses direct communication with the property owners.  Kathy Koziell makes a motion to have Adam Leiser contact property owner of trees on Reinach Place.  Adam Leiser seconds.  Discussion on paper trail.  Kathy Koziell amends motion to send discussion summary in writing; Jay outlines letter and then discuss.  Discussion continues on making contact.  Jay outlines process of contact in writing for documentation.  Motion passed 3-0. 

Kelly Robitaille discusses erosion stone placed at entrance of culvert on Diessbach.  Kelly Robitaille outlines that the stone is slowing water and this is not proper drainage.  Adam Leiser outlines potential situation with taxpayer not complying with Ordinance regulations or possibly State regulations.  Discussion on approval of second driveway; this was approved a few years ago.  Kelly Robitaille outlines current issue is within right-of-way at culvert.  Jay Buckley makes a motion to send letter to property owner to remove materials within right of way by August 15th.  Kathy Koziell seconds.  Motion passed 3-0. 

Kelly Robitaille discusses dogs on beaches and waste that has been found.  Discussion on Madison Police response and outlined need for visible signage.  Signs will be priced out.  Adam Leiser outlines discussion with cleaning person who stated she has never seen the documentation for renters that has been produced.  Adam Leiser outlines sending to the real estate companies for insertion with rental contracts as option. This will be discussed going forward. 

Kelly Robitaille discusses driveway permit application to amend an existing driveway.  Jay Buckley makes a motion to approve the driveway permit.  Kathy Koziell seconds.  Motion passed 3-0.  Jay Buckley makes a motion to sign the permit out of session.  Kathy Koziell seconds. Motion passed 3-0.   

5500 is in the shop for outfitting.  Anticipated to be here end of next week. 

Adam Leiser discusses dust control; states bad for ponds.  Kelly Robitaille outlines need for dust control and salt for use in winter.  Adam Leiser reviews VLAP summaries; conductivity and phosphorus are both increasing. 

Adam Leiser questions culvert on Bristenstock.  Culvert can be replaced as is.  This will be looked at next year due to budget constraints.  Repair of 47 Eidelweiss Drive driveway is held.  This would cost $2,000.  Options for funding are discussed.  Lack of negative grade at driveway connection to road is discussed.  VDOE right to be able to require property owner to correct driveway is held.  Discussion on establishing contact with these property owners is held.  VDOE should outline solution in letter to property owners.  47 and 49 Eidelweiss Drive are properties to be contacted.  Discussion continues on drainage in this area.  Adam Leiser states water is not going into ditch; Jay Buckley outlines water is partially coming from driveway at 49 and going into road.  Basin and two culverts are the corrective action for this drainage area.  Adam Leiser makes a motion to take up to $700 from Road Construction CRF for culvert replacement on Bristenstock.  Kathy Koziell seconds.  Discussion on handling this project is held.  Motion passed 3-0. 

Environmental Committee will be meeting Monday at 9 am.  Kelly Robitaille is asked if he would like to participate; Kelly declines. 

Need for cell phones is discussed; these are needed.  Replacing the on-call service is discussed.  Adam discusses potential of forwarding phones or having mobile radios.  Handheld radios can cost $700 per, there are radios in all vehicles.  Phones are needed.  Options for cell phones will be looked into.

Discussion on establishing an email for DPW is held with possibility of computer downstairs.  Leaving workflow process in place for public record is outlined as all emails travel through the office.    

Kelly Robitaille outlines need to have funds available for additional part time help to complete the road projects once the grader is back in service.  Holding part time hours for these jobs without having a second person while someone is out is discussed.  Adam discusses having crew take unpaid vacation on volunteer basis.               

3. Water

Discussion on new requirement for testing of PFOA’s beginning fourth quarter of this year. 

Additional testing will cost up to $500 per quarter with four consecutive quarters required.  Results of testing will establish the future testing requirements.    

4. Administration

Payroll report is presented.  Report and timecards are reviewed and discussed.  Adam Leiser makes a motion to approve payroll in the amount of $6,739.42.  Jay Buckley seconds.  Motion passed 3-0. 

Employee handbook is discussed.  28 bullet points were listed out by the Attorney in review of the handbook.  Adam Leiser discusses need to update this handbook to have proper employment policies in place.  Additional cost would be $1,200.  Board will review bullet points for discussion at future date.   

Town of Madison tax check was received yesterday. 

5.  Accounts Payable

Adam Leiser makes a motion to approve the manifest for 11 checks in the amount of $51,962.62.  Jay Buckley seconds.  Motion passed 3-0. 

Adam Leiser makes a motion to rescind the purchase authority of employees.  Motion withdrawn. 

6.  Minutes

Minutes will be updated for next meeting. 

7. Commissioners Reports

Kathy Koziell outlines cost for Port-O-Potties.  Adam Leiser questions trash and if any extra cost would be included; this will be looked into. 

Kathy Koziell discusses funding of electrical work; work order will be produced for approval. 

Jay Buckley discusses Planning Board Public Hearing for proposed replacement of Sheriff’s tower at the Summit.  Concern for ledge in area as base is stated to be down 10 feet.  Discussion on possibility of any blasting or chipping of ledge. Jay is making Board aware. 

Jay updates on possible changes to parking requirements at Madison beaches that were discussed at the public hearing the Selectmen held this week. 

Pins are in place at the cabana area for the survey being done by the Sheriff’s tower. 

Jay Buckley makes a motion to supply the Charlie Krautman report to the Big Pea Association.  Jay Buckley seconds.  Motion passed 3-0. 

Adam Leiser motion send 2018 VLAP report summary to Big Pea Association.  Kathy Koziell seconds.  Motion passed 3-0. 

Adam Leiser discusses having a document for outlining actions by committee members.  Discussion ensues on having this handled by the committees. 

Jay will have water meter analysis for a future meeting.  Saturday, August 24 is discussed as option.  Target date will be September 28th.   

Adam questions if a list could be put together of items that could be accepted by donation; none identified. 

Adam outlines discussion with Sara Steiner regarding weekly beach testing.  Discussion supported Commissioners decision to stop the testing this year.  Funding will be on warrant in 2020 for voters to determine if weekly beach testing will be done. 

Discussion on having financials during Sept Saturday meeting is held. 

Discussion on having a symposium style meeting that would have focus on varying aspects of this area; ponds, wildlife, etc.  Adam Leiser outlines desire to have this be called the Jennifer Leiser Memorial Symposium.  Kathy Koziell makes a motion to have Adam look into options.  Jay Buckley seconds.  Motion passed 3-0. 

8. Signature Items 

Adam Leiser makes a motion to sign the letter to Betsy Ginsberg regarding abatements.  Kathy Koziell seconds.  Motion passed 3-0.   

Letter to 22 Oak Ridge is reviewed.  Adam Leiser discusses adding a date for compliance; August 15th is discussed.  September 2 will be date to allow time for property owner to comply.  Adam Leiser motion sign letter out of session with Sept 2 finish date.  Kathy Koziell seconds.  Motion passed 3-0. 

Biasca water hook up denial letter is presented.  Adam Leiser makes a motion to sign the letter.  Jay Buckley seconds.  Motion passed 3-0.   

A request for fill has been received from 14 Little Shore.  Adam Leiser makes a motion to approve the request.  Jay Buckley seconds.  Motion passed 3-0.   

9. Correspondence

Adam Leiser motion send letter from John Cooley to Environmental Committee.  Jay Buckley seconds.  Motion passed 3-0.  Email from Mr. Cooley is read.  Mr. Cooley would like to know if water levels will be maintained under historical guidelines used for protection of the natural loon nesting site.  Discussion on focusing a meeting on this issue and plan for future years water levels is held.  Managing ponds in the same manner as this year is discussed.  The need for monitoring the water level is outlined.  Having a marked level at the dam for the best level is outlined as something that would be beneficial.  Discussion is held on difficulty in specific management as snow fall and rainfall are major factors.  5 to 10 inches below concrete level is discussed.  Maintaining status quo is outlined. 

Adam discusses meeting with State Biologist Sara Steiner who informed the VLAP group that 24 hours following a heavy rain is most risky time to swim in the ponds. Also discussed during the VLAP testing was the second loon egg which was displaced by the loons from the nest.  The water level had nothing to do with this egg being displaced.  The egg was found and removed by the LPC.    

Bob D’ambra has requested dogs on beach during off hours.  For health reasons this cannot be done.  Kathy Koziell motion ask Environmental Committee to look into options for dogs at Muddy Beach.  Adam Leiser seconds.  Motion passed 3-0.  Response to Mr. D’Ambra is discussed.

Charlie Krautman information on establishing dam at Big Pea has been received.         

10. Scheduled Appearances

11.  Public Comment

12.  Other Business   

Meeting on August 15th to be at 7 pm at the lodge. 

Adam Leiser makes a motion to have financial trends put together by Sept 6.  Jay Buckley seconds.  Motion passed 3-0. 

At 10:46 am Adam Leiser makes a motion to adjourn the meeting.  Kathy Koziell seconds.  Motion passed 3-0.   

Respectfully submitted,

Nancy E. Cole

Administrator

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 VILLAGE DISTRICT OF EIDELWEISS

Commissioners Meeting             

July 27, 2019

The Board of Commissioners met at 9:00 am on Saturday, July 27, 2019.  In attendance were Commissioners Adam Leiser, Kathy Koziell and Jay Buckley.  Also in attendance was Gloria Aspinall, Dorothy Wondolowski, Paul Mattatall and Treasurer Dinah Reiss.  The meeting was filmed for Madison TV by Tim Hughes.                              

At 9:01 am Commissioner Adam Leiser calls the meeting to order.   

1. Agenda

Adam Leiser makes a motion to approve the agenda.  Kathy Koziell seconds.  Motion passed 3-0. 

Action list is reviewed and discussed.  

2. Highway Department Report 

Jay Buckley has discussed status of roads with Kelly Robitaille.  Considering the grader is not in service, the roads are in good condition.  Backhoe and York rake are being used. 

Grader is still over a week out for return from the Volvo shop. 

Status of 5500 is discussed.  Last update was that a bay was being waited for to bring the truck in for finishing the update.  Jay Buckley states that Kelly Robitaille reported all parts have been received.  Adam Leiser discusses having truck returned until shop is ready to complete the outfitting.  Thought process may be that truck is not needed until fall is outlined, shop is not pushing for completion.  Nancy will follow up with Albany Service Center.  A date for completion is needed. 

Discussion on heavy equipment and review for exchanging the Volvo equipment for John Deere.  Lease agreement for the grader will be sent to the Commissioners for review.  Jay Buckley adds that the monthly cost is $2,500 for this equipment and we do not have use of it. 

Adam discusses selling the vehicles and equipment in lieu of trading. 

Discussion on exchange of the 7400 for an all-wheel drive vehicle.  Intent is to purchase a new truck on the 2020 Warrant.   

DPW has been authorized to begin working on the road warrant articles upon return of the road grader. 

Payroll report is reviewed and discussed.  Timecards are reviewed.  Overtime rate for the two hours for the call-in for the tree is discussed; both employees have put in for overtime.  Discussion on updating on call policy is held.  Board is in agreement that paying both employees is not appropriate.  Holiday list will need to be updated in handbook.  Adam Leiser motion approve payroll in amount of $7,209.56.  Jay Buckley seconds.  Motion passed 3-0.     

Daily water usage reports for June are reviewed. 

Adam Leiser motion limit Donna MacKinnon to 10 hours per week.  Kathy Koziell seconds.  Motion passed 3-0.       

3. Water

Kathy Koziell has reached out to Ian Hayes. 

Adam Leiser makes a motion to have office obtain status of work from Ian Hayes.  Jay Buckley seconds.  Motion passed 3-0. 

Update will include status of DPW meter replacement. 

Jay Buckley outlines that a water leak was detected this morning at the scenic overlook garden.  The sill cock has been shut off.  Hose was broken.  Ian Hayes has been notified. 

Jay Buckley makes a motion to add a work order for Ian Hayes to disconnect this set up.  Adam Leiser seconds.  Motion passed 3-0. 

Having Ian Hayes attend a Commissioners meeting is discussed. 

Jay Buckley discusses obtaining the pressure readings from the house on the upper section of the Summit zone.  Adam Leiser discusses spending time on this since no complaints have been received.  Jay Buckley outlines having the data.  This will be included in contact with Ian Hayes. 

Reinach tank project engineer has sent the schedule for the tank project.  Adam Leiser makes a motion to create a section on the home page of the website with all information on this project.  Kathy Koziell seconds.  Discussion on including the schedule, geo-tech report, engineer’s information and drawings.  Motion passed 3-0. 

VDOE did not receive funding for the Reinach tank project through the SRF.  An application will be sent for the Drinking and Groundwater Trust Fund for funding.  Adam Leiser will work with Chris Albert on this. 

The CSV location project will be removed from the action list.    

4. Administration

Budget status is reviewed and discussed.  Adam Leiser outlines that 5% raises were allocated with a 3% increase on the budgets.  All factors known to date are included in the allocated/known expense sheet created by Nancy Cole.  Line items are reviewed.  Highway equipment repair is line item that has been requiring additional funds.  Discussion ensues on highway repairs.  The F-550 repairs were not included in the budget as intent was to replace this vehicle.  Adam Leiser outlines that at the Annual Meeting he stated budget was roughly $50,000 underfunded.  All Commissioners agree.  Discussion on use of Capital Reserve Funds is held.  Adam Leiser outlines intent to fund CRF’s on the 2020 warrant.  Protecting the remaining funds within the budget is discussed.  Adam Leiser outlines that the prior Board granted 5% raises but only changed the line items by 3% creating a shortfall of approximately $3,000.  Savings are being incurred with beach water testing, executive salaries and in other areas. 

Water billing status is discussed.  $24,882.69 is still due.  All unpaid water bills will be charged an additional $100 late fee.  Adam asks about contacting persons he knows on the list; this is not permissible.  Discussion ensues on water usage fees for a duplex; two usage fees are billed.  Adam Leiser discusses the billing of duplexes.  Gloria Aspinall outlines property owner is responsible and could bill the other tenant or include in rent.  Billable status is legally written.   

Adam Leiser makes a motion to allow Kathy Koziell to finalize the newsletter.  Jay Buckley seconds.  Motion passed 3-0. 

Discussion on canoe racks and spaces.  Communication Committee is looking into this. 

Discussion on Meals & Room taxes collected by Madison is held. 

VLAP testing is scheduled for Monday.  State Biologist will be in attendance for this month’s testing. 

Little Loop is discussed.  Jay Buckley will work on modifying drawing for this project; electronic copy will be sent to Jay for revision.  Discussion on sending the modifications to the properties is outlined, this will be done.  Project may be done at a lower cost as intent is to handle this project with the DPW.  Scheduling with DPW will be done.  Having crew complete this after hours is outlined.  Jay will discuss with crew. 

Water system electrical work is being worked on by Kathy Koziell. 

Motion log is reviewed and discussed. 

Discussion on possible repair for Burgdorf is held.  Kelly Robitaille is working on this.  Jay Buckley will discuss this with Kelly. 

Septic at 23 Huttwil is discussed and will remain on motion log until repair is completed. 

A follow up will be done with Ian Hayes on the status of the valve dig at Rte 113. 

Discussion on updating the bulletin board is discussed.  Jay Buckley will look into having volunteers do this. 

Letter for property owner on Biasca regarding water pressure at lot will be drafted. 

Hiring part time DPW personnel is discussed.  Adam Leiser makes a motion to update ad to $25 per hour for snowplow removal and $20 per hour for non-snowplow related work; commensurate with experience.  Jay Buckley seconds.  Discussion ensues on how this would be handled.  Placing separate ad or creating ad for snowplow operator only is discussed.  Ad will be updated to state hourly rate commensurate with experience.  Discussion ensues on ability to attract applicants.  Jay Buckley discusses ability to pay the part time employees.  Snowplow operations only; $20 to $25 per hour commensurate with experience.  Adam Leiser makes a motion to remove year-round; 2 part time employees for snowplow removal at a rate of $20 to $25 per hour commensurate with experience.  Jay Buckley seconds.  Motion passed 3-0.  This information will be added to newsletter. 

Adam Leiser makes a motion to not have DPW rake beaches.  Kathy Koziell seconds.  Discussion on use of volunteers for weekends.  Trash removal at beaches is discussed.  Paul Mattatall states that the beaches are not as good as last year.  Motion failed 0-3. 

Adam Leiser makes a motion to end beach raking Thursday prior to Labor Day weekend.  Jay Buckley seconds.  Motion passed 3-0. 

Water meter analysis is discussed.  Will be reviewed next meeting. 

Jay will send email address for Carroll County dispatch. 

Speed bumps will be looked at for purchase at year end. 

Jay Buckley is working with Kelly Robitaille on the chronic culvert list for option to look at a contractor to clean these culverts next year.

Discussion on establishing an Emergency Action Plan for the dam.  Jay Buckley outlines that this is a Commissioner’s responsibility and will require outside assistance. 

Engineering review for repair or replacement of the dam is being worked on. 

DPW will be asked to remove any craft not in a proper space.  This will be done on Tuesday and Thursday when raking beaches. 

Discussion on the update to the lights at DPW.  Adam Leiser discusses looking at a temporary set up that may get us through the early winter and hold on repair.  Kathy Koziell will work on this. 

Discussion on establishing an email address for DPW is discussed.  Discussion with Kelly will be held on this.  Adam suggests having discussion with Kelly Robitaille on what DPW will need to have this happen.  Establishing a paper trail is intent. 

Sending a thank you to EPOA for holding the picnic is discussed.  Jay Buckley outlines thanking one organization for an event versus all organizations and individuals for their work.  Adam Leiser makes a motion to sign a thank you letter to EPOA out of session.  Kathy Koziell seconds.  Motion passed 2-1 with Jay Buckley against as all volunteers have not received letters. 

Adam Leiser discusses questions from Environmental Committee regarding the dam.  Questions are for additional information on leak and discussion on repair or replace.  Statements that not up to DES to tell VDOE what to do, list of engineers from DES has been received and Board has voted to pursue.  Discussion on reclassification of dam to significant threat level.  Adam Leiser discusses appealing the classification change.  Nancy will draft the letter to the Charlie Krautman. 

Adam Leiser makes a motion to review Porridge Shore Beach with Kevin Ackert.  Kathy Koziell seconds.  Motion passed 3-0.  Nancy will send Kevin Adam’s contact information.

Discussion on letter to Madison PD regarding fireworks is held.  Adam outlines response from Police.  Visibility of signs is discussed.  Response from Madison Police is read.  Police will issue a ticket to repeat offenders.  Jay Buckley discusses signage and updating signs that are visible at each beach.  Communication Committee will work on this.  Dorothy Wondolowski thanks Adam for calling police; this should be done when violations occur.  Dinah Reiss discusses paying for the signs as it is important to notify persons of the regulations. 

Discussion on offer by Ralph Lutjen to work gardens that he has since declined is held.  Mr. Lutjen will not work in the gardens unless an apology is received from Adam Leiser for the comments made July 11. 

5.  Accounts Payable

6.  Minutes

Adam Leiser makes a motion to approve the minutes of July 16.  Kathy Koziell seconds.  Motion passed 3-0

Adam Leiser makes a motion to approve the minutes of July 18.  Kathy Koziell seconds.  Motion passed 2-0-1 with Jay Buckley abstaining as he was not at that meeting. 

7. Commissioners Reports

Jay Buckley discusses the motion of July 18th to overturn prior motion to not include information received within 24 hours of the meeting.  Priority level being placed on all correspondence is not necessary as nothing bad will happen to the District should a delay to the next meeting occur.  Some items do not need immediate attention.  Discussion on public versus non-public session is held.  Jay states that having written clarity is better than a phone call. Questions should go through the office and then be distributed to the Board.  Having Board give permission for review of this with legal counsel is discussed, one Commissioner having a conversation does not give the Board the needed information.  Jay adds that the Board should work through the correct processes.  Adam Leiser responds that one Commissioner should be able to contact NHMA Legal Hotline at any time as no decision is made and there is no cost incurred.   

Jay Buckley makes a motion to create a policy for submission of all information for a meeting no less than 12 hours prior.  Kathy Koziell seconds.  Discussion ensues on timing of information.  24 hours is discussed as more beneficial.  Jay outlines updating agenda at beginning of meeting is place where any update can be made.  Adam discusses summarizing information if other Commissioners have not seen it.  Motion passed 2-1 with Adam Leiser against this process as he feels it will slow down progress unnecessarily.  

Adam Leiser outlines intent for 2020 Warrant Articles that he has listed for consideration.  Funding capital reserve funds is outlined, replacing 7400, secondary source for new water tank funding, pond testing and others.  Adam will send his list to the office.  

Adam Leiser makes a motion to allow him to meet with Nordel Gagnon and Kevin Ackert for review of Porridge Shore Beach.  Kathy Koziell seconds.  Motion passed 3-0. 

Modify letter for 22 Oak Ridge.

Send out Volunteer Waiver form to Board for review.

Discussion on obtaining information on the loan for the Reinach tank.  Adam Leiser discusses obtaining options; information should be finalized prior to obtaining other options. 

Jay will attend the Planning Board Public Hearing August 7th. 

Jay will attend the Big Pea Porridge Association meeting. 

8. Signature Items 

Updated bid policy with corrected effective date is presented.  Kathy Koziell makes a motion to adopt and sign the bid policy.  Adam Leiser seconds.  Motion passed 3-0.

Purchase order 312 is presented.  Adam Leiser makes a motion to sign PO 312 in the amount of $2,000 for backhoe repairs.  Kathy Koziell seconds.  Motion passed 3-0.  

Purchase order 313 is presented.  Adam Leiser makes a motion to sign PO 313 in the amount of $100 for dam boards.  Kathy Koziell seconds.  Motion passed 3-0.  

Proposed response to Dan Gaudette is presented.  Adam Leiser makes a motion to sign the letter to Dan Gaudette as updated.  Kathy Koziell seconds.  Motion passed 3-0.  

Proposed letter to Ralph Lutjen is reviewed.  Kathy Koziell makes a motion to not sign letter to Ralph Lutjen.  Jay Buckley seconds.  Motion passed 3-0.   

Proposed letter to Mary Alice Lapoint is reviewed.  The water operator has discussed this with the resident.  No additional response needed.  Kathy Koziell makes a motion to not send a letter to Mary Alice Lapoint.  Jay Buckley seconds.  Motion passed 3-0. 

Adam Leiser will send proposed response to question from Betsy Ginsburg regarding abatements which Madison has provided the information on.       

9. Correspondence

Granite State Analytical has sent the July water system results; clean and pH levels are good.  

John Corcoran review of possible savings for VDOE on everyday items has been received.  A potential for savings with cell phone updates has been recommended and is discussed.  This will be looked into. 

Madison Police response to request for enforcement of Ordinances has been received and discussed. 

NH Department of Environmental Services (DES) has confirmed that VDOE is not required to do weekly beach testing.

Ralph Lutjen has removed his offer to work on the gardens on VDOE property. 

Mary Alice Lapoint has sent an email regarding water pressure that the water operator has responded to. 

Dan Gaudette has sent a request to reconsider weekly beach testing which has been reviewed and discussed. 

Third party electric provider has sent monthly report; $127 saved in June.

NH DES has sent the State Revolving Loan Fund pre-application rankings; VDOE application for Reinach Tank funding did not make the list for funded projects. 

Reinach tank Engineer Chris Albert will assist the VDOE with applying for the Trust Fund Grant as an option for funding the tank project. 

The Geo-technical data report for the Reinach tank site has been received. 

The EPOA has sent the information on the July VLAP testing which will occur Monday.  

10. Scheduled Appearances

11.  Public Comment

 12.  Other Business   

General discussion on Commissioners as liaison to Committees is held.   

August 18th at 1 pm will be August VLAP testing.   

Discussion on budget status and expenditures is held as relates to cash flow.  Treasurer Dinah Reiss outlines the raising of $50,000 first year payment for the water tank loan.  This amount could be offset on the 2019 tax rate by the Board as the loan has not yet been taken.    

Discussion on increasing authority of DPW to $3,000 per week is held.  Jay Buckley makes a motion to rescind the vote of July 18th giving purchase authority to Kelly Robitaille of $3,000 per week.  Kathy Koziell seconds.   Discussion on protection of the budget is held.  Motion passed 2-1 with Adam Leiser against due to discussion regarding trusting Kelly to not spend irresponsibly.  

Discussion on schedule for next meeting.  Moving meeting to 7 am is discussed.  Adam Leiser makes a motion to move the meeting to 7 am at the office.  Kathy Koziell seconds.  Motion passed 3-0. 

March 12th minutes are discussed.  Adding verbatim wording will be done. 

At 12:41 pm Adam Leiser makes a motion to adjourn the meeting.  Kathy Koziell seconds.  Motion passed 3-0.   

Respectfully submitted,

Nancy E. Cole

Administrator

•

PUBLIC HEARING

The Town of Madison Planning Board will hold a Public Hearing on Wednesday, August 7, 2019 at 7 pm in the Town Hall meeting room (Police entrance, downstairs).

The Public Hearing will be on the proposed replacement of the Sheriff’s communication tower located at the Summit of Oak Ridge next to the Cabana building.  The proposed new tower will be 110 feet tall; existing tower is 60 feet. 

Plans may be viewed at Madison Town Hall.   

•

Agenda for August 1, 2019

  1. Call to order 7:00 am  
  • Approval of the agenda                                             

     Review of Actions, Projects and Issues List    

  • Administration:  CM072719, payroll, water testing PFOAs, employee handbook,
  • Accounts payable: $51,966.62 – 11 checks
  • Signature Items:  Ginsberg response abatements, 22 Oak Ridge,  7 Biasca water, 14 Little Shore fill request,
  • Commissioners Reports:
  • Correspondence: Cooley – LPC, D’Ambra, DES, Simmons, DES dam Big Pea info,  
  • Scheduled Appearances:
  • Public Comment:
  1.  Other:  Meeting time Aug 15th – 7 am?, Diessbach, Aug 24 meeting

                        Adjourn

•

Village District of Eidelweiss

Communications Committee Meeting

July 16 2019  -  6 :00 PM

The Communications Committee met on Tuesday July 16, 2019 at 6 PM at the Lodge  Present are committee members Michael Dolan (MD),  Kathy Koziell (KK) and Paula Doyle (PD).  Isabel Pais (IP) attended by phone.  The meeting was videotaped. 

At 6:05 PM, Chairman PD calls the meeting to order and makes motion to call Isabel Pais.  KK seconds.  Motion passes 3-0.  

PD makes motion to approve agenda.  MD seconds.  Motion passes 4-0.

PD makes motion to approve minutes from 6/7. As they have not been reviewed motion withdrawn. Table until next meeting

Discussion on topics for July newsletter:

  1. Congratulations to Kelly Robitaille for completing the Road Scholar T2  program at UNH
  2. Welcome new hire Donna McKinnon, she will be working with the district administrator, Nancy Cole to become familiar with the daily functions of the office and provide a much needed back-up for this key position.
  3. Site work has begun for the Reinach tank project.
  4. Include details of 3 VLAP water testing programs (pond, beach, winter runoff)
  5. Results of June VLAP pond water test which includes e-coli
  6. Comment on DES report on change in dam status at Boulder w/link to document
  7. Town of Madison Public hearing on August 7th regarding the Sherriff’s tower on Oak Hill
  8. EPOA annual Pig Roast BBQ – add details
  9. Beach raking volunteers still needed for 2 weekends in August. Please contact Mike Dolan at dolrn@yahoo.com . 
  10. Jay Buckley has volunteered to re-paint the basketball court lines and to rebuild the bulletin board next to the mailboxes. Thank you for again volunteering.
  11. Add duck and dog reminder in July newsletter
  12. Add balance of Capital Reserve Funds

Discussion on making a single page document to highlight “Do not feed the ducks” and “No dogs allowed on beaches” for next spring newsletter.

Beach signs to be update and ready for 2020 summer season.

Beach raking discussed and trash removal being more important than raking

Status of Loon pair – Paula researched behavior and will create the story with picture

 Isabel Pais will look into possibility of an interactive-live website for the assigning of kayak/canoe spaces.

Public Comment/Scheduled Appearances:  None

Next Meeting Scheduled for Tuesday August 6th at 6PM at Lodge.

6:58 PM PD makes motion to adjourn.  MD seconds.   Motion passes 4-0.

Respectfully submitted – Kathy Koziell (Secretary)

•

Agenda for July 27, 2019

  1. Call to order 8:00 am  
  • Approval of the agenda                                             

     Review of Actions, Projects and Issues List    

  • Administration:  CM071619, CM0718019, payroll, June water usage, monthly summary, pump house electric, quarterly usage submitted and approved DES, budgets & PO authority, cash flow, DPW part time ad, Little Loop notifications easement status 4 & 6, Dam reclassification, motion log   
  • Accounts payable: $
  • Signature Items:  Bid Policy update, PO 312 $2,000 - 3,000-hour service backhoe, PO 313 $100 – dam boards, Gaudette response beach testing (V1 – V2), Lutjen response, Lapoint response   
  • Commissioners Reports:
  • Correspondence: GSA July testing clean- pH good, John Corcoran review, Madison PD, DES Beach testing, Lutjen gardens, Lapoint water pressure, Gaudette Beach testing, electric report ($127 saved June), SRF funded project info, Geotech report, EPOA VLAP July,   
  • Scheduled Appearances:
  • Public Comment:
  •  Other: Porridge Shore Beach, meeting schedule (Thurs 8/1 – 9am?), March 12th meeting review

                        Adjourn

•

Environmental Committee VDOE July 21

Committee members in attendance:  Jane Gunn, Patti Aliventi, Paula Doyle, Adam Leiser

Absent: Larry Leonard                    Public in attendance: None

Meeting was not filmed                Call to order 8:02am

Adam motion to approve agenda – second Jane vote yes 4-0

Adam motion to approve minutes of 7/7 – second Paula vote yes 4-0

Adam informs committee that questions were sent to John Cooley – no answer yet

Not urgent to get answers

BOC authorized purchase of two extra boards for the dam – boards to be cut to size

July 29th at 9am is VLAP testing at Geneva Beach – Adam will attend – TBD on others

John Cancelarich has resigned from the committee

Adam announces that he was authorized by the BOC to respond on Facebook to the conversation about weekly beach testing – simply to write the exact wording of the motion

Paula wonders if the dam management plan should be done in the Environmental Committee

Adam discussed proposed pond level management – Paula asks who would be in charge of administration of proposed pond level management – answer is unknown

Paula is concerned that this management plan is too much of a management job

Paula isn’t comfortable endorsing this

Jane says she wants more questions answered

Adam agrees

Leak in dam discussed

BOC has not discussed following up with DES about the potential failure of the dam

Questions for Charlie Krautman – Can you tell us more about the leak you identified?  What are the implications?  Should we be discussing a fix, replace?  What’s your advice?

Paula says it should be done in person.  Can we do it in person?  Should it be on the phone?  Everyone agrees to try it in person.

Paula wonders who should be part of meeting.  Patti thinks it’s environmental committee and BOC.

Adam says we should thank Charlie for the report.

Outhouses – Nancy is to send the committee what she has on outhouses removal.

Should the VDOE supply bear proof garbage cans in the district?

Most affordable long term option may be to reconstruct outhouses and get bear proof garbage cans so we can pump outhouses in the future.

Environmental Committee wants the information from DES regarding outhouse removal.

EPOA should be notified that the BOC voted to not pay for the testing.

EPOA asked to comb the lake.  Have we gotten a response?

Paula asks about the process to get information to and from the BOC – Adam explains that it will all be happening between the chair of the committees and the administrator.

Paula reached out to Dr. James Thoule(?) and has not heard back regarding storm water management

Nordell Gagnon may be attending a BOC meeting in the future.  He has been contacted.

Patti discusses Big Porridge Pond Preservation Assocation – August 10 at 2pm.  Nobody on the committee is planning to go.  Jay Buckley has said he would go.  Jane asks what the purpose of the association is.  Nobody is certain but Paula thinks Jay may know.

Porridge Shore runoff – Kevin Ackert reached out to the BOC and asked to meet with Adam.  Adam informs committee he will be happy to meet with Kevin.  Adam will inform committee when that meeting will occur.  Adam will try to make it a daytime meeting.

Adam says multiple beaches need sand – maybe we need to have erosion control on the beaches?  Adam raises the question of what does committee want to do?  Should the BOC find out if someone in the district has a background or knowledge on this?  Maybe some money should be allocated?

Patti and Jane said they will look and learn and report back to the Environmental committee regarding sand runoff in rainstorms.  Neither Jane nor Patti will be contacting anyone: just fact finding

Nothing to report on Thusis because water levels are too high

Adam motion to adjourn – second Patti --- Vote 4-0

Next meeting is 8pm on 8/5 in the Lodge

Minutes taken and submitted by Adam Leiser

•

 VILLAGE DISTRICT OF EIDELWEISS

Commissioners Meeting             

July 18, 2019

The Board of Commissioners met at 9:00 am on Thursday, July 18, 2019.  In attendance were Commissioners Adam Leiser and Kathy Koziell.  Also in attendance were Gloria Aspinall and Treasurer Dinah Reiss.  The meeting was filmed for Madison TV by Tim Hughes.                              

At 9:13 am Commissioner Adam Leiser calls the meeting to order.   

1. Agenda

Adam Leiser makes a motion to approve the agenda.  Kathy Koziell seconds.  Motion passed 2-0. 

Adam outlines that he is using his phone for the agenda as no printouts are available for today.   

2. Highway Department Report 

3. Water

4. Administration

Adam Leiser discusses review of March 12th meeting minutes.  Review of video has been done.  Adam Leiser makes a motion to update the March 12th minutes to the verbatim quote outlined by Adam in recent email.  Kathy Koziell seconds.  Motion passed 2-0. 

Payroll number is reviewed.  Payroll report and timecards will be reviewed next meeting as no printout is available to sign today.    

Discussion on printer in office.  Ordering cartridges earlier is discussed.  Statement that last toner has only lasted a few weeks; normal is over a month.  Cartridges are on order and shipping confirmation has been received.            

5.  Accounts Payable

6.  Minutes

Adam Leiser makes a motion to approve the minutes of July 11, 2019.  Kathy Koziell seconds.  Motion passed 2-0.

Adam Leiser makes a motion to update June 30th minutes to verbatim motion for water testing as submitted by Paula Doyle.  Kathy Koziell seconds.  Motion 2-0. 

7. Commissioners Reports

Kathy Koziell is working with electrician on lights at DPW II. 

Work is being completed on the water system electrical updates approved at the annual meeting.  Work is being separated into two segments for water system; general electric work and SCADA specific work.   

Jane Gunn has sent an email updating Environmental Committee issues.  Nancy will contact Jane for the information to be sent to the Board. 

Adam Leiser makes a motion to not adopt a 24-hour policy for inclusion in the meeting.  Kathy Koziell seconds.  Discussion on slowing down the process by intentionally restricting discussions on current information.  Motion passed 2-0. 

Discussion on establishing an email address for Kelly.  Has not been done as Kelly has no way to review the email.  Adam Leiser makes a motion to ask Kelly Robitaille regarding establishing Outlook on his personal phone.  Kathy Koziell seconds.  Discussion continues on creating a paper trail for DPW.  Kathy Koziell moves to amend motion to allow her to discuss this with Kelly Robitaille.  Adam Leiser seconds.  Motion passed 2-0.

Adam questions if Charlie Krautman report is on the website.  Yes.

Adam questions if Charlie Krautman report has been sent to Environmental Committee.  Yes.

Adam questions Joe McLaughlin statement of interest in joining the Environmental Committee.  Nancy confirms office has been in contact with Joe who is reviewing information prior to making his decision.    

Adam questions water committee information regarding curb stop valve lowering.  Ian Hayes will be asked for status update. 

Kathy Koziell will include status of brine system for discussion with Kelly Robitaille. 

Monday, July 29th at 9 am is scheduled VLAP testing.  John Rocharz of EPOA has contacted VDOE with this information.  Adam Leiser makes a motion to allow Adam Leiser to comment on social media regarding pond water testing.  Kathy Koziell seconds.  Getting correct information to the public is outlined as reason to allow this post.  Motion passed 2-0.

Adam states that he feels good about current EPOA status and relationship. 

Adam Leiser discusses thanking EPOA for Saturday event.  Everyone had a great time.  Adam Leiser makes a motion to send thank you letter to EPOA.  Kathy Koziell seconds.  Motion passed 2-0.

Discussion on letter to EPOA regarding sharing email addresses.  EPOA will be asked to look at how to manage this information exchange. 

Mr. Gagnon has not responded to voicemail left. 

No response has yet been received from 22 Oak Ridge Road. 

Adam Leiser states he was approached by resident who is upset that he has conveyed message that EPOA was not properly testing the beaches.  Adam has apologized to resident.  Gloria Aspinall adds that she believes the testing was done correctly.  Adam reiterates that he repeated third party information and should not have.  Kathy Koziell outlines that the belief that testing was done incorrectly had come from a seminar outlining proper testing techniques.  Adam apologizes for misinformation. 

Price for speed bumps will be distributed. 

Volunteer handbook is questioned by Adam Leiser.  Establishing a protocol is outlined.  Including harassment policy is discussed.  Kathy Koziell separates physical volunteers for a day job from committee members.  Nancy will follow up with Jay on status.  Board agrees to establish this as a priority. 

A follow up will be sent to Jim Rines regarding Burgdorf Road.

Possible repair option to get the road open is being looked at.    

Adam Leiser discusses email of June 8 from Mark Graffam asking status of policy on clearing culverts when at 50% or more.  Response was sent to Mark regarding other items within this email. This issue will be addressed.  Clarification from Kelly is discussed.  Adam Leiser makes a motion to have Nancy ask Kelly Robitaille if culvert policy in place for 50% or more get clean.  Kathy Koziell seconds.  Discussion ensues.  Motion passed 2-0. 

Gloria Aspinall outlines prior collection of information regarding status of all road culverts that she did a few years back.  Adam outlines that review was done on Tuesday; Kelly does have the information in handwritten form.  Kathy Koziell outlines road steward reviews.  Dinah Reiss outlines information is in the office but may not be updated in the computer.  Discussion ensues on road steward process; it has not been perceived as assistance by the highway foreman.  Intent is to provide additional information to the highway foreman.

Water Committee meeting minutes of April 12th are discussed.  Establishing a valve maintenance program was outlined as something that should be pursued.  No action has been taken on this as of now.  Discussion on turning valves that have not been turned in many years can result in the need to replace the valve; high risk.  Establishing a valve turn program will be followed up with Ian Hayes for both Isolation valve and curb stop process by Nancy. 

Emergency Action plan that will be developed for the dam in event of a breach is discussed. 

Obtaining quotes for work on the dam from the DES approved engineers list is in process. 

Questions for John Cooley have been sent.  Adam Leiser makes a motion follow up if no response by tomorrow.  Kathy Koziell seconds.  Motion passed 2-0. 

A blank copy of the Dam management policy will be sent to the Environmental Committee.  Discussion on dam management. 

Adam Leiser makes a motion to allocate $100 for two boards for the dam; one 8 inch and two inch; the other is a 4 inch and 6 inch.  Kathy Koziell seconds.  Discussion ensues on managing the pond levels.  Motion passed 2-0. 

Adam Leiser discusses raking of beaches this past weekend.  Some trash was noted to be off to the side.  Took around 1.5 hours.  Discussion on raking beaches. 

Some beaches need sand.  Adam outlines sand being needed at Thusis and Boulder Beach as well as Porridge Shore.  Water run-off at the beaches is discussed.  Ability to counteract this effect is discussed.  Adam outlines developing a plan to help mitigate this.  Adam Leiser makes a motion to have environmental committee review all beaches for sand and water runoff.  Kathy Koziell seconds.  Motion passed 2-0. 

Gloria Aspinall comments on prior discussions with DES regarding adding sand to beaches.  DES was not open to adding the desired amount of sand to allow for persons to not step on rocks. 

Adam Leiser makes a motion to have information from Commissioner minutes be extracted into an email and sent to appropriate committee chairs.  Kathy Koziell seconds.  Discussion ensues on having this done.  Using this laptop can be done.  Motion passed 2-0. 

Adam Leiser makes a motion to allow canoe rack space not occupied by July 1 can be reassigned to someone else.  Kathy Koziell seconds.  Discussion on this possibility is held.  Motion failed 0-2.  Kathy will bring to Communication Committee for discussion. 

Adopted mission statements will be added to the website.  Environmental and Communication exist, Water will be checked on. 

Jane Gunn email regarding port-o-potties requested that information regarding possible trash in the port-o-potties be given to the company providing the estimate.  $200 a month times 5 beaches is estimate at this time for the cost of having port-o-potties at the beaches.   

Adam Leiser makes a motion to send a letter to the Police requesting they give tickets for release of fireworks.  Kathy Koziell seconds.  Discussion on creating change by giving tickets is held.  Discussion on enforcement for violations is held.  Options have been reviewed; Board is trying to increase compliance.  Muddy Beach is discussed as an option for a place to bring dogs.  Motion passed 2-0. 

July 11 request for information on closing outhouses has not yet been acted on. 

Request for whether or not VDOE is required to do beach testing has been requested from DES. 

Incorrect information on social media is discussed.  Establishing a Facebook page is outlined.  Discussion will be held with the Communication Committee.  Pointing people to VDOE website is outlined as most appropriate means of getting information out. 

Adam Leiser outlines updating website:    

Office hours policy will be updated on website. 

Public Hearing proposed updates from June is discussed.  Adam Leiser discusses removing old information from the website. 

Beach Ordinance will also be updated from June. 

8. Signature Items 

9. Correspondence

Email from Mark Graffam was received regarding establishing fees. 

Email from Ralph Lutjen has been received regarding establishing a committee for the Big Pea Porridge Pond Association.  Jay Buckley will attend.  Information has been sent to the Environmental Committee members should they wish to attend.    

10. Scheduled Appearances

11.  Public Comment

Gloria questions updates to employee handbook.  This has not yet been adopted.  Modifications are expected but not yet decided.  Gloria questions removal of nepotism restriction.  Adam Leiser outlines that hiring of relatives would be allowed only after full attempt to hire outside.  Kathy Koziell adds full review of all possibilities to be done prior to hiring a relative.  Gloria Aspinall recommends not altering the existing restriction. 

Gloria questions hiring part time DPW employees at $25 per hour.  Outline that CDL is being required.  Clarification that intent is $25 per hour for snowplow operations and $20 per hour for summer work.  Gloria states that hiring part time employees at a higher rate may not be advisable.  Adam Leiser outlines intent to hire part time employees for betterment of DPW. 

Dinah Reiss questions receipt of 5500.  Breaking in of new truck is discussed.  A follow up will be done with Albany Service Center. 

Adam Leiser discusses snow plowing at the end of last season; this was not the responsibility of this Board.  Signing of documents to purchase the truck is outlined as having been done as soon as possible.   

Dinah Reiss discusses placing a light in the parking lot for this building.  Kathy Koziell will work on this.  Using the Summit pump house exterior may be an option. 

Dinah questions information from Kelly.  Requests for information regarding road work and plans for upcoming work have been discussed with Kelly.    

Adam Leiser makes a motion to open the two road warrant articles for action by Kelly Robitaille.  Kathy Koziell seconds.  Motion passed 2-0.         

12.  Other Business   

Adam Leiser discusses Ralph Lutjen offer to work on the gardens.  Adam reiterates he is not in favor of this but will vote yes if Kathy wants to approve.  Adam Leiser motion allow Ralph to maintain the garden at entry and office.  Kathy Koziell seconds.  Adam Leiser discusses that he would vote no but will vote yes because Jay Buckley would vote yes if present and to allow moving forward.  Motion passed 2-0.

At 11:16 am Adam Leiser makes a motion to enter non-public session pursuant to RSA 91-A:3, II (d) property.  Kathy Koziell seconds.  Motion by roll call vote Adam Leiser yea, Kathy Koziell yea and the motion passed 2-0.    

At 11:20 am Adam Leiser makes a motion to exit non-public session.  Kathy Koziell seconds.  Motion passed 2-0. 

Adam Leiser makes a motion to seal the minutes of the non-public session.  Kathy Koziell seconds.  Motion passed 2-0.   

Quick discussion on review of employee handbooks is held. 

At 11:21 am Adam Leiser makes a motion to adjourn the meeting.  Kathy Koziell seconds.  Motion passed 2-0.   

Respectfully submitted,

Nancy E. Cole

Administrator