VILLAGE DISTRICT OF
EIDELWEISS
Commissioners Meeting
May 23, 2019
The
Board of Commissioners met at 8:00 pm on Thursday, May 23, 2019. In attendance were Commissioners Adam Leiser
and Kathy Koziell. Also present were
Derek Way, Larry Leonard, Paula Doyle, Mike Dolan, Diana Dolan, Terri
Cancelarich and John Cancelarich. The meeting was filmed for Madison TV by Tim
Hughes.
At 8:02 pm
Commissioner Adam Leiser calls the meeting to order.
Adam Leiser makes a motion to call
Commissioner Jay Buckley. Kathy Koziell seconds. Motion passed 2-0.
Commissioner
Buckley joins the meeting by phone.
1. Agenda
Adam Leiser makes a
motion to approve the agenda. Kathy
Koziell seconds. Motion passed 3-0 by
roll call vote.
2. Highway Department
Report
3. Water
4. Administration
Payroll
report reviewed and discussed. Adam Leiser makes a motion to approve
payroll in the amount of $6631.42. Jay
Buckley seconds. Motion passed 3-0 by
roll call vote.
Cash
flow report is reviewed and discussed.
Making the approved deposits to the capital reserve funds as voted at
the 2019 Annual Meeting is discussed. Adam Leiser makes a motion to move the
$42,000 to the water system CRF as approved at the Annual Meeting. Kathy Koziell seconds. Motion passed 3-0 by roll call vote. Check will be included for the next
meeting.
Update
to the lodge use form is discussed. Adam Leiser makes a motion to continue
using the old form until access to TULIP information is available. Kathy Koziell seconds. Motion passed 3-0 by roll call vote.
Posting
of monthly water reports on the website is discussed. Adam
Leiser makes a motion to post monthly water system testing. Kathy Koziell seconds. Motion passed 3-0 by roll call vote.
Discussion
on possible contact with a resident who has left a vehicle on a lot for a very
long time. Adam Leiser outlines including information on where or how this
vehicle could be removed. This will be deferred until next meeting.
Discussion
on police report obtained for leaving logs along Reinach Place. Jay Buckley will draft a letter to the
property owner for review on June 1.
Admin
Assistant position is reviewed for potential posting. $1,000 has been allocated for the
position. Posting is reviewed. Adding to newsletter will be done.
Adam Leiser makes a
motion to post the Administrative Assistant position. Kathy Koziell seconds. Motion passed 2-0.
Road
grader brake failure is discussed. Adam Leiser makes a motion to approve
repairs in the amount of $14,171.60 plus towing to be paid by the Highway
Equipment CRF. Kathy Koziell seconds. Motion passed 2-0.
5. Accounts Payable
Adam Leiser makes a
motion to approve 7 checks for a total of $ 1,671.22. Kathy Koziell seconds. Motion passed 2-0.
6. Minutes
Adam Leiser makes a
motion to approve the minutes of May 16.
Kathy Koziell seconds. Motion
passed 3-0.
7. Commissioners
Reports
Jay
Buckley reports that he has spoken with Kelly Robitaille and Jeff DeMartino regarding
drainage on Little Loop. The crew will
be able to handle the work needed on Little Loop. Jay will put together additional information
on costs for the culverts and catch basins.
This project can be done for less cost than originally proposed.
Jay
discusses the culvert at Thusis. The
culvert under Eidelweiss Drive shows significant rust at the bottom. Discussion on culverts being located on
private property. Adam outlines that
this culvert is intended to be reviewed again in July. Jay discusses taking a culvert under Edelweiss
Drive and terminate in the cul-de-sac for Thusis Beach parking. An additional culvert would be placed from
the cul-de-sac to the blue brute culverts along the beach.
Kathy
Koziell has contacted Bob Nelson to be put creation of an estimate for the Little
Loop project on hold.
Adam
Leiser states there is a tree on Thusis Beach that needs to be removed. DPW
will be informed.
Adam Leiser makes a
motion to allocate an additional $500 for electrical work. Kathy Koziell seconds. Motion passed 2-0.
Port-O-lets
will not be pursued for the beaches as they are cost prohibitive.
Discussion
on Fire permits is held. This will be looked into.
Adam
will continue to work on the Employee Handbook.
Discussion
on posting meetings. Sending postings to
all committee members when a meeting is posted is outlined. Including Tim Hughes of Madison TV on
postings will be done.
Adam Leiser makes a motion
to allow Jay Buckley to be in charge of next volunteer project which will be for
the bulletin boards next to the mailboxes.
Kathy Koziell seconds. Motion
passed 2-0. Discussion on volunteers within the District
is held.
8. Signature Items
Eversource
property usage letters will be held for next meeting.
Adam Leiser makes a
motion to sign the Driveway Permit Renewal for Prescott. Kathy Koziell seconds. Motion passed 2-0.
Gunn
response reviewed. Adam Leiser makes a motion to sign the letter to Tommy Gunn. Kathy Koziell seconds. Motion passed 2-0. Discussion on continuing to search for a
company to clean the outhouses. Nancy
will contact Tommy Gunn for contact info on Mr. Ed Wright. Outhouses will be open and stocked with
toilet paper. Adam Leiser makes a motion to posting will be done for $15 per hour for
a restroom cleaner. Kathy Koziell seconds.
Motion passed 2-0. Adam Leiser
makes a motion to allow up to 3 hours per week.
Kathy Koziell seconds. Motion
passed 2-0.
Letter
to the Bureau’s of 3 Lakeview Drive regarding the curb stop valve at the
property is reviewed. Adam Leiser makes a motion to sign the
letter. Kathy Koziell seconds. Motion passed 2-0.
Work
Order 1152 for changing of the csv at 3 Lakeview Drive is reviewed. Adam
Leiser makes a motion to sign WO 1152.
Kathy Koziell seconds. Motion
passed 2-0.
Work order 1153 for
replacement of the curb stop valve box at 29 Upper Lakeview is reviewed. Adam Leiser makes a motion to sign WO 1153. Kathy Koziell seconds. Motion passed 2-0.
Work
order 1154 for SCADA review in the pump houses is reviewed. Adam
Leiser makes a motion to sign WO 1154.
Kathy Koziell seconds. Motion
passed 2-0.
Discussion
on creation of a work order for leak detection is held.
Ginsberg
letter for tax abatement is reviewed.
Discussion on the recent tax bill being 50% of the 2018 bill is
held. Review of letter is done. Adam
Leiser makes a motion to sign the letter.
Kathy Koziell seconds. Motion
passed 2-0.
Time
off requests are presented. Adam Leiser makes a motion to approve Nancy
Cole’s request. Kathy Koziell
seconds. Motion passed 2-0. Adam Leiser makes a motion to approve Kelly
Robitaille’s request. Kathy Koziell
seconds. Motion passed 2-0.
Adam Leiser makes a motion
to have the DPW complete all canoe rack repairs by tomorrow. Kathy Koziell seconds. Motion passed 2-0.
Registration
assignments will be sent tomorrow for canoe/kayak placing.
Response
to Dorothy Wondolowski regarding pond levels and management of the dam is
reviewed. Adam Leiser makes a motion to sign the letter. Kathy Koziell seconds. Motion passed 2-0.
Response to Kerry McNiven regarding pond levels
is reviewed. Adam Leiser makes a motion to sign the letter. Kathy Koziell seconds. Motion passed 2-0.
Response
to the Flanagan family regarding pond levels is reviewed. Adam
Leiser makes a motion to sign the letter.
Kathy Koziell seconds. Motion
passed 2-0.
Responses
to Terri Cancelarich regarding pond levels is reviewed. Adam
Leiser makes a motion to sign the letter.
Kathy Koziell seconds. Motion
passed 2-0.
9. Correspondence
Discussion
on uploading of videos through Madison TV is held. Requesting information regarding timing of
posting videos from Madison TV for release by VDOE will be done. Discussion on changing of the PRV in the Upper
Lakeview pit is held. The new valve
appears to be effective at controlling the pressures in this area at this
time. A complaint regarding low pressure
on Upper Lakeview was received two days following the replacement and was
addressed by water operator Ian Hayes.
Correspondence
on the levels of the ponds has been received from John Cancelarich, Terri
Cancelarich, Dorothy Wondolowski, Kerry McNiven and the Flanagan’s. These have been discussed.
10. Scheduled
Appearances
Resident
Derek Way has scheduled an appearance to discuss damage to his tire that
occurred on Sarnen near Rte 113.
Sidewall on tire was damaged. A
metal post about 3 inches high was sticking out of the ground. Possible reimbursement for damage to the tire
is requested. Adam Leiser questions if
any photos exist; they do not. DPW
responded immediately, marking the hazard which was removed later that
day. Derek Way states reimbursement in
the amount of $179.78 is requested. The
piece of metal was towards 113 from the current road sign. Kathy Koziell outlines
that there is municipal immunity for these issues. The District is not liable for this
damage. RSA 231:90 and RSA 231:91 are
the guiding statutes. Derek Way reviews
the statues. Adam Leiser discusses
removal of the old post stating that it should have been removed when the new
post was placed. Jay Buckley agrees that
the old post should have been removed.
Jay questions the age of the tire; the car is new. Discussion on finding out what was removed
from the ground is held. Adam discusses
deferring vote until June 1 meeting. Adam Leiser makes a motion to defer any
vote on this matter and obtain object from Kelly Robitaille. Kathy Koziell seconds. Motion passed 3-0. Mr. Way will not be able to attend June 1 and
will be notified of the decision made.
John
Cancelarich discusses pond level of Big Pea.
Adam Leiser outlines review of the level of Little Pea by canoe done
this week. The area where the Loons nest
is still under water. Paula Doyle adds
that the LPC website discusses that the loons appear to be exploring nesting
sites. Adam Leiser makes a motion to initiate contact with John Cooley of the
LPC. Kathy Koziell seconds. Motion passed 2-0. Adam attempts call. No answer.
Paula Doyle discusses the removal of the beavers in 2017. Paula highlights discussion in May of 2017
that removal of the beavers would lower the level of Big Pea. Understanding the levels of the ponds and the
relationship between them and the Loon nesting sites is needed. Larry Leonard discusses that the water has
always been free flowing between Big and Middle Pea. Larry Leonard discusses erosion in the area
that may also be a factor. Adam
discusses rainfall in 2017 being the highest since 2010; even though the ponds
were lower than historical. Discussion
continues on regulating the dam and water levels based on the loon nesting
sites. Kathy Koziell discusses a
floating nest option. These are not as
effective. Terri Cancelarich questions
if other bodies of water are controlled based on loon nesting sites. Terri is informed that NH DES sends a letter
every spring to control the dam based on loon nesting sites to every dam owner
in NH. Paula Doyle adds that a knee-jerk
reaction is not beneficial to anyone.
Adam discusses option of smaller boards being used in the dam. This can be looked into. John Cancelarich states that the management
plan states to hold water level based on nesting site of the loons. Terri Cancelarich questions what action will
be done for protection of property owners; Terri questions preserving water on
Big Pea. Adam discusses making a call
tomorrow to NH DES for discussion on this matter. Adam Leiser makes a motion to
allow one Commissioner to contact DES and make whatever changes are appropriate
in accordance with DES. Kathy Koziell
seconds. Discussion continues on the
pond levels. Motion passed 2-0. Adam will
handle this matter tomorrow. Discussion
on information on a study through UNH that could be done to study the
relationship between the ponds is held.
Information will be sent to the Environmental Committee.
11. Public Comment
12. Other Business
Discussion
on Water Committee meeting this morning is held. Reinach tank proposal has been received and is
being reviewed by the Committee. Larry
Leonard and Adam Leiser will work on the application for state revolving loan funding
documentation. Obtaining pump house
information and other information gathered by the prior Asset Management
Committee is discussed. Kathy Koziell and
Larry Leonard will work on this.
Discussion continues on creation of long-term plan for the District.
Raking
of beaches for the summer is discussed.
Terri and John Cancelarich volunteer to rake this weekend.
Due
to a disconnection of the phone line Commissioner Jay Buckley leaves the
meeting at 9 pm.
At 11:03 pm Adam Leiser
makes a motion to enter Non-Public Session pursuant to 91-A 3-II (d) property
and (a) employment matters. Kathy
Koziell seconds. Motion by roll-call
vote, Adam Leiser yea, Kathy Koziell yea and the motion passed 2-0.
At 11:35 pm Adam Leiser
makes a motion to exit Non-Public session and resume public session. Kathy Koziell seconds. Motion by roll-call vote Adam Leiser yea,
Kathy Koziell yea and the motion passed 2-0.
Adam Leiser makes a
motion to seal the minutes of the non-public session. Kathy Koziell seconds. Motion passed 2-0.
At 11:36 pm Adam Leiser
makes a motion to adjourn the meeting. Kathy
Koziell seconds. Motion passed 2-0.
Respectfully
submitted,
Nancy
E. Cole
Administrator