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2016 Annual Meeting Minutes
of the
Village District of Eidelweiss
The 2016 Village District of Eidelweiss Annual meeting was opened at 7pm by moderator Robert Ingram.
The Moderator led the audience in the pledge of allegiance. Approximately 42 people were in attendance at the beginning of the meeting with approximately 10 non registered voters present.
The Moderator asked for a moment of silence to reflect on neighbors who have passed away during the past year.
Commissioner Ron Sandstrom spoke of the commissioner’s goals and to keep the tax rate steady.
Point of Order:
Jay Buckley makes a motion to allow non registered voters, Eidelweiss residents to speak at this meeting. Seconded by Larry Leonard.
MOTION PASSED
Article 01.
To choose all necessary officer for the coming year; One Commissioner (three year term), Moderator (two year term), Treasurer (one year term), Clerk (one year term). Vote by ballot. RESULTS:
Commissioner:
Michael Smith 43 votes
Ralph Lutjen 10 votes
Jay Buckley 8 votes
Moderator:
Mark Graffam 43 votes
James Lyons 8 votes
Treasurer:
Dinah Reiss 54 votes
Clerk:
Nancy Cole 55 votes
Michael Smith 3 votes
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Motion to move to the floor by Michael Smith, Second by Jay Buckley.
Presentation was given. Many questions from the audience on the total costs, construction details and need for engineering oversight during construction.
AMMENDMENT to article 02:
MOTION: by Jay Buckley, second by Larry Leonard to modify the Article 02: Oak Ridge Road Reconstruction To see if the District will vote to raise and appropriate the sum of $175,000.00 (gross budget) for the Reconstruction of Oak Ridge Road, and to authorize the issuance of not more than $145,500.00 of bonds or notes in accordance with the provisions of the Municipal Finance Act (RSA 33) and to authorize the municipal officials to issue and negotiate such bonds or notes and to determine the rate of interest thereon; to appropriate $30,000 from the Unassigned Fund Balance and to further raise and appropriate $17,000.00 for the first years payment. Funds for this appropriation will be raised by taxation. Recommendations required (2/3 ballot vote required)
After much discussion and agreement from the commissioners to look into lowering the actual final expenditure for this project; Jay Buckley volunteered a motion to withdraw his original amendment. Larry Leonard seconded. Amendment withdrawn.
Original article back on the floor.
Moderator opens polls at 7:54 pm. Polls closed at 8:56 pm.
Article 02 PASSED 20 votes to 10 votes
Article 03: Create Medical Insurance Expendable Trust Fund
To see if the District will vote to establish a Medical Insurance Expendable Trust Fund per RSA 31:19-a, for the payment of health insurance premiums for the benefit of full time District Employees and to raise and appropriate $35,000.00 to put in the fund, with this amount to come from the Unassigned Fund Balance; further to name the Board of Commissioners as agents to expend from said fund. Recommendations Required. (Majority vote required)
AMENDMENT:
Ron Sandstrom makes a motion to amend the amount in article 03 from $35,000.00 to $20,000.00.
Seconded by Stan Wondolowski.
Amendment passed.
Article 03 as amended PASSED
Article 04: Operating Budget
To see if the District will vote to raise and appropriate the sum of $431,727.00 for general municipal operations. This article does not include appropriations contained in special or individual articles addressed separately. (Majority vote required)
Motion moved to the floor by Ron Sandstrom, seconded by Michael Smith.
AMENDMENT:
Ron Sandstrom makes a motion to amend article 04 seconded by Michael Smith to raise the Retirement line under Employee Benefits by $7,000 and further to reduce the Medical Insurance line under Employee Benefits by $35,000 for a new total budget of $403,727.
Amendment PASSED
Article 03 as amended PASSED
Article 05: Water Budget
To see if the District will vote to raise and appropriate the amount of $157,468 for general operation of the water system. Funds for this appropriation will be raised by water usage fees. (Majority vote required)
Moved to the floor by Ron Sandstrom, seconded by Michael Smith.
AMENDMENT:
Ron Sandstrom makes a motion; seconded by Michael Smith to reduce the SRF from $11,949 to $1 for a total budget of $145,469. This is to reflect the lack of expenditure on this project during 2015.
Amendment PASSED
Article 05 as amended PASSED
Article 06: Engineering, Design and permitting
To see if the town will vote to raise and appropriate the sum of $15,500.00 for the purpose of Engineering, design and permitting of a permanent repair for Grison and Burgdorf Roads. Funds for this appropriation will be raised by taxation. (Majority vote required)
Motion by Michael Smith; seconded by Ron Sandstrom to move to the floor.
Larry Leonard presents arguments that the current repair is substantial and will last significantly longer than the previous rebuild in 2012. Michael Smith points out that $38,000 has been spent on the last two repairs in 2012 and 2015.
Motion by Jay Buckley, seconded by Larry Leonard for a secret ballot.
Motion FAILS
Article 06 PASSED
POINT OF ORDER: Michael Smith makes a motion to NOT TO RECONSIDER article 06,; seconded by Ron Sandstrom.
MOTION PASSED
Article 07: Pavement Preservation
To see if the District will vote to raise and appropriate the sum of $10,000 for the purpose of Pavement Preservation. Funds for this appropriation will be raised by taxation. (Majority vote required)
Motion to move to the floor by Michael Smith; Seconded by Ron Sandstrom
MOTION PASSED
Article 07 PASSED
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Motion to move to the floor made by Michael Smith; seconded by Ron Sandstrom
Motion PASSED
Article 08 PASSED
Article 09: Beach Testing:
To see if the District will vote to raise and appropriate the sum of $1,000.00 for the purpose of testing of water samples for the 5 VDOE Beaches. Funds for this appropriation will be from the Unassigned Fund Balance. (Majority vote required)
Motion to move to the floor made by Michael Smith; seconded by Larry Leonard.
Motion PASSED
Article 09 PASSED
Article 10: Water Extension Fund
To see if the District will vote to raise and appropriate the sum of $50,000.00 for making and repairing connections to the water system, extending or repairing water lines and making general improvements to the water system and authorize the withdrawal of $50,000.00 from the Water Line Extension Fund created for that purpose. Recommendations Required. (Majority vote required)
Motion to move to the floor by Ron Sandstrom; seconded by Mike Smith.
Motion PASSED
Article 10 passed
POINT OF ORDER: Motion to move article 15 to the floor made by Michael Smith; seconded by Ron Sandstrom.
Motion PASSED
Article 15: Increase term limit for Treasurer
To see if the District will vote to increase the Term Limit for the Treasurer to a term of three (3) years as allowed per RSA 41:26-b. (Majority vote required)
It is noted that the phrase “Term Limit” shown in the handouts would limit a person to 3 years and never to be able to hold that position again. Jay Buckley points out that the wording on the actual Ballot is correctly printed and attorney Dan Crean agrees that is what we are voting on.
Jim Lyons expresses a concern that the three year commitment will deter potential candidates from signing up for a 3 year terms. Discussion ensues.
Article 15 PASSED; 21 YES Votes; 6 NO Votes
POINT OF ORDER: Motion to move article 16 to the floor made by Michael Smith; seconded by Ron Sandstrom.
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Article 16 PASSED 12 YES Votes; 7 NO Votes
Article 11: Asset management grant
To see if the town will vote to raise and appropriate the sum of $5,000.00 for the purpose of Asset Management. Funds for this appropriation will be from the Unassigned Fund Balance. (Majority vote required)
Motion to move to the floor by Michael Smith seconded by Ron Sandstrom
Larry Sodano makes a presentation on the Asset Management Committees progress.
Article 11 PASSED
Article 12: Establish Equipment Repair Capital Expense Fund
To see if the District will vote to establish a Equipment Repair Capital Expense Capital Reserve Fund under the provisions of RSA 35:1 for Heavy Equipment Repairs and to raise and appropriate the sum of $10,000 to be placed in this fund. Funds for this appropriation will be raised as follows: $5,000 from taxation and $5,000 from the Unassigned Fund Balance. Further, to name the Board of commissioners as agents to expend from said fund. Recommendations Required (Majority Vote Required)
Motion to move to the floor by Jay Buckley, seconded by Larry Leonard.
Article 12 PASSED
Article 13: Road Construction CRF deposit
To see if the District will vote to raise and appropriate the sum of $7,500.00 to be added to the Road Construction CRF previously established. Funds for this appropriation will be raised by taxation. Recommendations Required. (Majority vote required.)
Motion to move to the floor by Jay Buckley; seconded by Ron Sandstrom.
Article 13 PASSED
Article 14: Highway Equipment CRF deposit
To see if the District will vote to raise and appropriate the sum of $7,500.00 to be added to the Highway Equipment CRF previously established. Funds for this appropriation will be raised by taxation. Recommendations Required. (Majority vote required.)
Motion to move to the floor by Jay Buckley; seconded by Larry Leonard.
Article 14 PASSED
New Business: The commissioners reported that they have recently signed papers to complete the purchase lot D3 on Middle Shore Drive with funds from the Land Acquisition CRF, for the purpose of eventually establishing a silt retention pond there.
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Motion to adjourn made by Ralph Lutjen; seconded by Dinah Reiss.
Motion PASSED
Respectfully Submitted,
James (Jay) Buckley
VDOE Clerk