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Village District of Eidelweiss Annual Meeting
Saturday, February 24, 2018
The Village District of Eidelweiss Annual Meeting was held at Noyes Hall, Madison Elementary School, Madison NH on Saturday, February 24, 2018. Present were Moderator Mark Graffam, Clerk Nancy Cole, Supervisors of the Checklist Emily Sheppard, Cheryl Brooks and Jen Garside, Commissioners Mike Smith, Ron Sandstrom and Ralph Lutjen, and VDOE Legal Counsel Christopher Boldt of Donahue, Tucker and Ciandella, Attorneys at Law. 41 voters were in attendance.
The meeting is called to order by Moderator Mark Graffam at 7:04 pm.
Moderator leads the Pledge of Allegiance.
The Moderator’s Rules of Proceeding are reviewed.
Mike Smith moves to amend rule #7 from five to three to comply with NH RSA 40:4-a. Ralph Lutjen seconds. Motion passed by majority count.
Mike Smith moves to amend rule #8 from the Moderator to the District’s Attorney. Ralph Lutjen seconds. Motion passed 24-17.
Mike Smith moves to amend rule #8 to include “in keeping with the NH tradition that the Moderator remain scrupulously impartial, the Moderator shall not explain the articles and shall not campaign for or against any article.” Ralph Lutjen seconds. Motion failed 13 – 19.
Jay Buckley moves to allow non-voters to speak. Tici Lutjen seconds. Motion passed unanimously.

Article 01: Voting for Officers
Voting for Officers:
One Commissioner (Three-year term)
One Moderator (Two-year term)

Polls opened by Moderator Mark Graffam at 5;02 pm. Present were Supervisors of the Checklist Emily Sheppard, Cheryl Brooks and Jen Garside. Also present were Clerk Nancy Cole and Commissioner Ron Sandstrom.
Polls closed at 7:02 pm; re-opened for late arrival.
Polls closed at 7:04 pm by Moderator Mark Graffam.

Election results announced during meeting:
Ron Sandstrom elected Commissioner with 33 votes
Bob Ingram elected Moderator with 15 votes

Article 02: Water system repairs

To see if the District will vote to raise and appropriate the sum of $525,000.00 (gross budget) for repairs and upgrades to the water system over a three year period of withdrawal, and to authorize the issuance of not more than $525,000.00 of bonds or notes in accordance with the provisions of the Municipal Finance Act (RSA 33) over the three year withdrawal period, and to authorize the municipal officials to issue and negotiate such bonds or notes and to determine the rate of interest thereon. Further, to raise and appropriate the amount of $12,129.00 for the first year's payment. Funds for this appropriation will be raised by water user fees, backed by taxation if necessary. This article will be non-lapsing.
Recommended by the Board of Commissioners 3-0
(2/3 ballot vote required)

Article read by Moderator Mark Graffam.
Article moved to floor by Commissioner Mike Smith, second by Ralph Lutjen.
Ralph Lutjen moves to amend article to read “including, but not limited to, inspection and lining of water tanks, completion of Muddy Beach pump station rehabilitation, repair and upgrade of electrical issues within the water system pump houses, upgrading of pressure reducing valve pits, phase 1 connections for creation of the Reinach pressure zone”, second by Ron Sandstrom.
Discussion on article and amendment ensues; bond article over three-year period to allow multiple projects to be completed.
Amendment passed 33 – 11.
Jay Buckley moves to amend article to the amount of $204,930, for the purpose of inspecting and lining the Reinach, Summit, Jungfrau and Chocorua water system storage tanks and to appropriate the amount of $7,000 for the first year’s payment, seconded by Adam Leiser.
Discussion on article and amendment ensues; amend to tanks only.
Glenn Coffin calls for a secret ballot on amendment, seconded by Maureen Coffin with third by Jay Buckley to meet requirements of calling a secret ballot vote. Moderator calls for a vote on use of a secret ballot for this amendment vote. Motion passed with over 18 in favor.
Polls opened for secret ballot on amendment to bond article 2 at 8:15 pm.
Polls closed for secret ballot at 9: 15 pm. Amendment to article 2 passed 32 – 3.
Polls open for voting on article as amended at 9:40 pm.
Polls closed for voting at 10:44 pm.
Article passed 31 – 10; 75%.

David Durivage moves to vote Article 23 next, second by Glenn Coffin. Motion passed unanimously.

Article 23: Petitioned Article

Petitioned Article: Petitioned by Lori Irwin et al
To see if the District will vote to reclassify the Class VI section of Burgdorf Drive from the intersection with Konstanz Place to Grandval Way as Class V, and to reclassify the Class VI section of Grandval Way from the intersection with Burgdorf Drive to Grison Road as Class V.
(Majority vote required)

Article read by Moderator Mark Graffam.
David Durivage moves article to floor, second by Adam Leiser.
Discussion ensues on article.
Nancy Cole moves to amend article to add upon submission of evidence that the road segments have been upgraded to and meet VDOE Class V published road standards, second by Mike Smith.
Amendment fails 15 – 22.
Article passed 24 – 11.

Jay Buckley moves to restrict reconsideration on this article, second by Adam Leiser.
Motion passed 29 – 0.

Adam Leiser moves to vote Article 4 next, seconded by Jay Buckley. Motion passed with 21 for.

Article 04: Lodge Repairs

To see if the District will vote to raise and appropriate the sum of $12,400 for the purpose of repairs to the Lodge, including siding. Funds for this appropriation will be raised by taxation.
Recommended by the Board of Commissioners 2-1
(Majority vote required)

Article read by Moderator Mark Graffam.
Mike Smith moves to floor, second by Nancy Cole.
Mike Smith moves to amend article to the amount of $17,500 and to add painting of the upstairs meeting room ceiling, second by Ralph Lutjen.
Discussion on article and amendment ensues.
Amendment failed with only 4 for.
Bob Ingram moves to amend article to the amount of $2,500. Motion fails for lack of second.
Article fails 12 – 21.

Article 03: Operating Budget

To see if the village district will vote to raise and appropriate the sum of $508,716 for general municipal operations. Funds for this appropriation will be raised by taxation. This article does not include appropriations contained in special or individual articles addressed separately.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article read by Moderator Mark Graffam.
Mike Smith moves article to floor, second by Ralph Lutjen.
Ralph Lutjen moves to amend article to the amount of $513,716, second by Mike Smith.
Discussion on article and amendment ensues; $3,000 salt and $2,000 for sand.
Amendment passed 22 – 12.
Article as amended passed 27 – 6.

Adam Leiser moves to vote on Article 05 last, second by Jay Buckley. Motion fails 14-19.

Article 05: Little Loop Road drainage

To see if the District will vote to raise and appropriate the sum of $20,000.00 for the purpose of drainage improvements on Little Loop Road. Funds for this appropriation will be raised by taxation.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article read by Moderator Mark Graffam.
Ron Sandstrom moves article to floor, second by Mike Smith.
Ron Sandstrom moves to amend article to the amount of $11,000. Mike Smith seconds.
Discussion on article and amendment ensues; simplified approach to drainage issue.
Ron Sandstrom withdraws the amendment, Mike Smith seconds withdrawal.
Article as presented passed 34 – 0.

Article 06: Storm Water Management

To see if the District will vote to raise and appropriate the sum of $7, 800.00 for the purpose of completing a storm water management drainage study, with $7,800 to come from the Road Construction Capital Reserve Fund with no amount to come from general taxation.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article read by Moderator Mark Graffam.
Ron Sandstrom moves article to floor, second by Mike Smith.
Discussion on article ensues; protect ponds for future.
Article passed 16 – 7.

Article 07: Eidelweiss Drive/Thusis Beach drainage

To see if the District will vote to raise and appropriate the sum of $10,000.00 for the purpose of correcting drainage for Eidelweiss Drive at Thusis Beach for storm water management. Funds for this appropriation will be raised by taxation.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article read by Moderator Mark Graffam.
Article moved to floor by Ralph Lutjen, second by Mike Smith.
Ralph Lutjen moves to amend article to the amount of $3,000, second by Mike Smith.
Discussion on article and amendment ensues; replace culvert under Eidelweiss Drive only.
Amendment fails 9 – 13.
Mark Graffam offers an amendment, read by Adam Leiser to amend article to the amount of $7,000 for purpose of replacing metal culvert with HDPE pipe across Eidelweiss Drive at Thusis Beach and install a maintenance accessible storm drain cleanout with existing privately-owned culvert to pond.
Amendment passed 21 – 1.
Article as amended passed with 23 for.

Article 08: Sherriff's Contract

To see if the District will vote to ratify the Sherriff's contract renewal from October 24, 2017 through March 31, 2023 for use of the cabana building and site for an emergency dispatch repeater station.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article read by Moderator Mark Graffam.
Mike Smith moves article to floor, second by Jay Buckley.
Discussion ensues on article; 911 dispatch repeater in place since 1986.
Article passed unanimously.

Article 09: Mailboxes

To see if the District will vote to raise and appropriate the sum of $10,800.00 for the purpose of upgrading the mailbox area on Huttwil Drive with additional mailboxes, roof repair and bulletin board repair. Funds for this appropriation will be raised by taxation.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article read by Moderator Mark Graffam.
Ron Sandstrom moves article to floor, second by Mike Smith.
Discussion on article ensues.
Larry Leonard moves to amend article to the amount of $4,000, fails for lack of second.
Article failed 10 – 14.

Article 10: Highway Equipment CRF

To see if the District will vote to raise and appropriate the sum of $25,000.00 to be added to the previously established Highway Equipment CRF. Funds for this appropriation will be raised by taxation.
Recommended by the Board of Commissioners 3-0
(Majority vote required.)

Article read by Moderator Mark Graffam.
Mike Smith moves article to floor, second by Ron Sandstrom.
Discussion on article ensues; deposit for truck needed in future.
Article passed with 22 for.

Article 11: Water Budget

To see if the District will vote to raise and appropriate the sum of $153,090.00 for the general operation of the water system.
Funds for this appropriation will be raised by water usage fees.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article read by Moderator Mark Graffam.
Mike Smith moves article to floor, second by Ron Sandstrom.
Discussion on article ensues.
Article passed with 21 for.

Article 12: Name agents for Tank CRF

To see if the District will vote to appoint the Board of Commissioners as agents to expend from the Water Tank Capital Reserve Fund previously established in 2017.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article read by Moderator Mark Graffam.
Mike Smith moves article to floor, second by Ron Sandstrom.
Discussion on article ensues; oversight from last year’s article to create.
Article failed 11 – 12.

Article 13: Water System Pipe Replacement CRF

To see if the District will vote to establish a Water Pipe Improvement Capital Reserve Fund under the provisions of RSA 35:1 for replacing water system main lines and connections and to raise and appropriate the sum of $20,000.00 to be placed in this fund. Further, to name the Board of Commissioners as agents to expend from said fund. Funds from this appropriation will be raised by water user fees.
Recommended by the Board of Commissioners 3-0
(Majority Vote Required)

Article read by Moderator Mark Graffam.
Mike Smith moves article to floor, second by Ralph Lutjen.
Discussion on article ensues; savings for future pipe replacement.
Article passed 16 – 6.

Adam Leiser moves to vote Article 22 next, second by Jeremy Boutilier. Motion passed unanimously.

Article 22: Pump House security

To see if the District will vote to raise and appropriate the sum of $12,500.00 for the purpose of security for pump houses.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article read by Moderator Mark Graffam.
Mike Smith moves article to floor, second by Ron Sandstrom.
Discussion on article ensues; security for water system pump houses.
Article passed 15 – 9.

Article 14: Water Extension Fund

To see if the District will vote to raise and appropriate the sum of $50,000.00 for the purpose of making and repairing connections to the water system, extending or repairing water lines and making general improvements to the water system and to authorize the withdrawal of $50,000 from the Water Extension Fund created for that purpose.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article read by Moderator Mark Graffam.
Mike Smith moves article to floor, second by Ron Sandstrom.
Discussion on article ensues; annual article.
Article passed with 17 for.

Article 15: Reinach Pressure Zone

To see if the District will vote to raise and appropriate the sum of $55,000.00 for the purpose of phase 1 connections for creation of the Reinach Pressure zone. Funds for this appropriation will be raised by water usage fees.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article read by Moderator Mark Graffam.
Mike Smith moves article to floor, second by Ralph Lutjen.
Discussion on article ensues; pressure issues to be corrected.
Article failed 8 – 15.

Article 16: Muddy Beach Phase 2

To see if the District will vote to raise and appropriate the sum of $21,450.00 for the purpose of completion of Phase 2 of Muddy Beach station rehabilitation. Funds for this appropriation will be raised by water usage fees.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article read by Moderator Mark Graffam.
Mike Smith makes moves article to floor, second by Ron Sandstrom.
Adam Leiser moves to amend article to the amount of $17,450, second by Kathy Koziel.
Discussion on article and amendment ensues; complete upgrades to Muddy Beach.
Amendment passed 14 – 4.
Article as amended passed with 17 for.

Nancy Cole moves to disregard Moderator’s rule to stop the meeting at 11 pm and complete the remaining articles, second by Jay Buckley. Motion passed unanimously.

Article 17: Reinach and Summit Tank linings

To see if the District will vote to raise and appropriate the sum of $126,000.00 for the purpose of lining water system storage tanks. Funds for this appropriation will be $20,000.00 from the Tank Capital Reserve Fund and $106,000.00 by water user fees.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article read by Moderator Mark Graffam.
Mike Smith moves article to floor, second by Ron Sandstrom.
Nancy Cole moves to amend article to the amount of $1.00, second by Jay Buckley.
Discussion on article and amendment ensues; funded by bond.
Amendment passes unanimously.
Article as amended passed unanimously.

Article 18: Jungfrau and Chocorua Tank Inspections

To see if the District will vote to raise and appropriate the sum of $11,650.00 for the purpose of inspecting the tanks at Jungfrau and Chocorua pump houses with $11,650 to come from the Water System Capital Reserve Fund and no amount to come from general taxation.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article read by Moderator Mark Graffam.
Mike Smith moves article to floor, second by Ron Sandstrom.
Ralph Lutjen moves to amend article to the amount of $1.00, second by Jay Buckley.
Discussion on article and amendment ensues; funded by bond.
Amendment passed unanimously.
Article as amended passed unanimously.

Article 19: Water Tank CRF deposit

To see if the District will vote to raise and appropriate the sum of $20,000.00 to be added to the previously established Water Tank Capital Reserve Fund. Funds for this appropriation will be raised by water user fees.
Recommended by the Board of Commissioners 3-0
(Majority vote required.)

Article read by Moderator Mark Graffam.
Mike Smith moves article to floor, second by Ralph Lutjen.
Discussion on article ensues; saving for future needs.
Article passed 13 – 7.

Article 20: Pressure Reduction Valve pits

To see if the District will vote to raise and appropriate the sum of $32,700.00 for the purpose of updating and installing new PRV pits with meters at Upper Lakeview and DPW for the water system. Funds for this appropriation will be raised by water user fees.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article read by Moderator Mark Graffam.
Mike Smith moves article to floor, second by Ralph Lutjen.
Discussion on article ensues; need to update PRV pits around District outlined.
Article failed with only 3 for.

Article 21: Pump House electrical updates

To see if the District will vote to raise and appropriate the sum of $65,826.00 for the purpose of updating and repairing electrical supply equipment at the DPW well site including needed SCADA and piping upgrades to support the electrical updates. Funds for this appropriation will be raised by water user fees.
Recommendation by the Board of Commissioners 3-0
(Majority vote required)

Article read by Moderator Mark Graffam.
Mike Smith moves article to floor, second by Ron Sandstrom.
Ron Sandstrom moves to amend article to the amount of $1.00, seconded by Jay Buckley.
Amendment passed unanimously.
Article as amended passed unanimously.

To Act upon any other business that may lawfully come before this meeting.

With no other business raised Mike Smith moves to have the meeting adjourned.

At 11:32 pm Moderator Mark Graffam adjourns the 2018 Annual Meeting.

Respectfully submitted,

Nancy E. Cole
VDOE Clerk