VILLAGE DISTRICT OF EIDELWEISS

Commissioners Meeting

Thursday April 29, 2021

The Board of Commissioners met by phone at 9:00 am on Thursday April 29, 2021.

In attendance for the full public meeting were Commissioners Jay Buckley (JB), Kathy Koziell (KK) and Paula Doyle (PD), Administrator Donna MacKinnon (DM),Treasurer Dinah Reiss (DR), property owner Doug Prescott (DP). Kelly Robitaille (KR) attended part of the meeting.    The meeting was recorded (audio).                             

At 9:01 am Commissioner JB calls the meeting to order.  

JB made a motion to approve the agenda.  KK seconded.

PD made several amended additions to the agenda (4/23/21 minutes approval, Correspondence from Jane Gunn, Correspondence from DP re: Articles 12 & 13) and the amended deletion of Loon Nesting in 2021 from Commissioners Concerns. 

Amended Motion passed 3-0.

JB made a motion to approve the minutes from the Commissioners public meetings on 4/22/21 and 4/23/21, the non-public meeting on 4/22/21 and the Public Hearing on 4/22/21.  PD seconded.  Motion passed 3-0.

DPW

JB reported that the work on Reinach Tank project has re-commenced with hook-ups to several properties this week but noted that Dawson did not inform VDOE, Ian Hayes or Jones & Beach about the start of work which meant that communication was not made to property owners.  JB has re-stated VDOE need to have information from Dawson in advance of work. 

Discussion on timing and need to notify 19 property owners when new hook-ups are turned on.  KK recommended that letter previously sent be revised and re-sent when we have more detail on timing.   JB will get dates from Ian Hayes. 

-Broken culvert at end of Bristenstock also discussed with KR.  KR to add to list for Dawson for work that needs to be completed to bring roads back to original condition.

-JB noted that rocks for property owner discussed previously have been marked and email sent to Dawson with information.

-Discussion on temporary water that was installed in 2018 for 1 Bristenstock needs to be removed. 

JB made a motion to have Ian Hayes remove the line and any devices attached and place all in storage.  PD seconded.  Motion passed 3-0.

-Discussion on leak yesterday at 13 Little Shore.  JB reported that Ian Hayes had let him know he was pleased with work done by our DPW to assist in this repair.  KR noted that it was quite a bit of work involving the rental of a mud sucker from Coleman’s.  He will create billing for the water system account for labor hours incurred.  He also noted that these jobs can be more work than thought and if after hours might require more than 1 person who is on call.  KK reminded all that the DPW should assist only if convenient based on other work demands.

PD asked KK if she could remove notice on leak from website now that it is resolved.   KK agreed.

-JB noted that property owners at 13 Little Shore will need to replace the service line and the district will need to replace the service link at the same time.  Agreement to add to agenda for discussion with Ian Hayes next week.

ADMINISTRATION

-DPW Report.  KR back from vacation and status with others is that everything is currently on schedule.    JB asked about repair to Int’l Dump Truck which required a steel plate welded on truck bed.  KR noted that as this truck is getting older, may need more ongoing repairs.

-Discussion on brush and leaf clean-up on Huttwil near mailboxes being done on volunteer basis by Doug Prescott.  KK described area requested for brush and KR agreed it was a good location well within VDOE property lines.  DP inquired about giving structures a new coat of paint.  KK to check with Mike Dolan if any stain still exists from 2019 project.   DP also asked about possibly raising the bus shelter with cinder block to avoid more rot at bottom.  Discussion on whether this shelter should be possibly taken down or altered to remove front wall.  Discussion tabled for now.   JB provided information on Valley Pride Cleanup Day on May 8 for interested volunteers.

-Discussion on dam and pond levels given correspondence this week from several property owners who are concerned about potential property damage and loon nesting.     Discussion on determination of pond level visually vs number of boards placed in dam.  KR noted that he would like to know what level the board wants the water based on a level at dam and he can keep it at that level.  KK noted that in prior meetings this has been set at 4” below top of dam.  PD noted that water level was much lower a few weeks ago when decision made to add a board but has risen significantly in last couple weeks.  Disagreement between PD and KR about how many boards were communicated in prior meeting vs how many boards now in dam.  KR noted that there is one permanent board in dam and room for 3 temporary boards while currently there is one permanent board and two temporary boards. 

PD made a motion to remove one temporary board from dam.  JB seconded.  Motion passed 3-0. 

ADMINISTRATION

DR reported that she worked with Auditors yesterday in office and that PD came in for meeting with Auditors.

PD reported that auditors discussed option and possibility to include EPOA finances in VDOE audit allowable by law as a related entity but not required due to budget threshold that EPOA would not reach and so agreed not to pursue.

PD reported that the audit will be changed this year to include separate accounting for operating and water budgets vs prior years when these were combined.  This is required by law and following discussion that Auditor had with Michelle Clark and her Supervisor, they agreed that we do not have to go back and address in prior audits.

PD reported that we may want to consider setting up separate accounts in QuickBooks at Auditor’s recommendation that will make it easier at year-end to do audit now that these will be separated.   DR to discuss next week with Katherine Deyoe and review next steps with board at next meeting.

PD reported on discussion with Auditor about best way to handle the $30,000 tax over-appropriation from 2020 based on feedback from DRA and Chris Boldt.   Discussion that the portal detail on the article was entered correctly for the specific article but that incorrect draft minutes were posted which stated that the article has passed.  The minutes were corrected and are posted on VDOE website but this version of minutes were never posted on the portal.

JB made a motion to revise the 3/7/2020 annual meeting minutes to reflect that Article #10 failed.  KK seconded.  Motion passed 3-0.

PD reported that the Auditor recommended language to address financial handling of the mistake and after discussions amongst the board agreement made to propose the following new language for the 2021 Operations Budget Article #2:

“To see if the Village District will vote to raise and appropriate the sum of $564,695 for general municipal operations. This article does not include appropriations contained in special or individual articles addressed separately. $534,695 of funding for this appropriation will be raised by taxation and $30,000 of funding for this appropriation will be raised from the general fund representing excess funds appropriated in 2020 due to an error in the 2020 annual meeting minutes regarding Article #10.”

DM to send this for review by Michelle Clark and Chris Boldt ASAP.

JB asked if the board owes anyone an apology for mis-stating the situation in earlier meetings or at the budget hearing.  KK stated that she felt we did not need to issue an apology to an entity (the DRA).  PD stated that she wanted to go on record that she had made statements at the budget hearing that were based on a misunderstanding of what had happened and that we are aware that the mistake was ours and is being rectified via the revised article for 2021.

KK asked about the funding of the first payment for the tank project approved in prior annual meeting and did anything need to be updated at this time.  JB stated that given it was a special bond approval, there are up to 4 years in which to make payment so no action required.

-JB asked about 91A request PD stated that she helped reply to the last email from ALeiser on outstanding request.  JB reported that he will send ALeiser information from TurboCourt on his new 91A request. 

-JB explained issue with Turbo Court filing in Small Claims Court with a rejection email sent from Conway District Court, which went to spam email file, and he did not see it.  He has re-filed and will pay filing fee today.

-PD noted new 91-A from Mark Graffam and JB will look at and assist.

JB made a motion to approve the accounts payable manifest of 15 checks for $37,393.92. KK seconded.    Motion passed 3-0.

COMMISSIONER REPORTS

JB made a motion to notify Jones & Beach of a change order to use the propane heater that we have in storage instead of an electric heater for the new pump house.  KK seconded. Motion approved 3-0.  

JB to notify Brad Jones.

-JB asked about water bills with end of month deadline approaching.

-KK noted that she’ll be working with DM on DRA portal this week to input drafted budget and warrant articles.

-KK noted that she had called Nick Skegell at Fluet Engineering to make inquiries discussed last week about modeling.   He has not returned her call.

-JB noted that he spoke to Nick Skegell this week about the Asset Management project and will ask them to bid on it given their experience and knowledge about the district’s assets.  He also discussed a possible solution to the Upper Lakeview project and JB will ask him for a proposal on this too.  JB also advised that there is a water committee meeting tomorrow at 9AM, which was posted early this morning.

-PD distributed current and proposed signage for beaches based on current ordinances.  Will contact sign companies this week to determine costs and bring back to board next week.

-PD noted that having spent time in office, it’s important that security be noted and reinforced in regards to online passwords for things like email and other online accounts. PD to work with DM to update passwords.

-PD proposed that we need a authorized project manager amongst the board to handle day-to-day issues on asset management and Reinach related water projects to ensure consistent communication with vendors and to keep projects moving towards completion.

PD made a motion to designate and authorize JB as project manager for the Reinach related and asset management projects.  KK seconded.  Motion passed 3-0.

CORRESPONDENCE

-PD asked about email from DP regarding need for Commissioners to send out an explanation for Articles 12 & 13 (road re-classification) prior to voting.  PD explained that voting is done on these articles during meeting after presentation from Commissioners.  

PUBLIC COMMENT

DP mentioned that if the board decided to propose a replacement property for the lodge, he would be willing to help.  KK noted DP’s help with insurance information last year and thanked him.

NON-PUBLIC MEETING

JB makes a motion at 11:00 AM to go into Non-Public for RSA 91-A:3, II (b).  PD seconded.  Motion Passed 3-0.

JB makes a motion to come out of Non-Public meeting under RSA 91-A:3, II (b) and return to Public meeting at 12:00 PM.  PD seconded.  Motion Passed 3-0.

PD to verbally make offer to candidate and follow-up with offer letter.

ADJOURNMENT

JB makes a motion to adjourn the Public Meeting at 12:01 PM.  PD seconded.  Motion Passed 3-0.

Respectfully submitted,

Paula Doyle, Commissioner

VILLAGE DISTRICT OF EIDELWEISS

Commissioners Meeting

Thursday May 27, 2021

The Board of Commissioners met at 9:00 am on Thursday May 27, 2021.

In attendance for the full public meeting were Commissioners Kathy Koziell (KK), Commissioner Jay Buckley (JB), Administrator Donna MacKinnon (DM) ,Dinah Reiss Treasurer (by phone) and Larry Sardono (by phone) The meeting was recorded (audio).                            

At 9:00 am Commissioner JB calls the meeting to order.  JB makes a motion to approve the agenda, KK 2nds, passes 2-0

JM makes a motion to approve the minutes of 5/20/2021, KK amends the 5/20 meeting minutes stating that the discussion about the Reinach  water main being 14’ past the curb stop valve should be 14’ past the property line, when asked about the grant the number stated was $250K not $200K, during discussion about the IT evaluation KK asked if it the purpose was (not wasn’t). amendment passes 2-0, Amended minutes passes 2-0

JB makes a motion to approve the 5/22/2021 annual meeting minutes, KK 2nds, passes 2-0

KK makes a motion to approve the Mailchimp email that recaps the annual meeting, JB 2nds, passes 2-0

JB makes a motion to approve the 5/25/2021 minutes, KK 2nds, passes 2-0

JB makes a motion to approve the non-public minutes of 5/20/2021, KK 2nds, passes 2-0

Discussion on the need to verify the installation and depth of the connection to 9 Reinach Place. Dawson to excavate the confirm depth at the point that the service link connects to the 4” main, and where the service link connects to the Curb Stop Valve as well as to excavate the complete service line from the CSV to the 9 Reinach property. JB to convey this to Ian Hayes and Jake Dawson.

Discussion regarding the service line break at 44 Eidelweiss Drive, the property owner did have the entire service line replaced.

JB discusses Bryant Paving returning to repair some of the asphalt and the bottom of Aspen Dr. from last falls paving.  Bryant ended up re-paving all of Aspen and the Bristenstock intersection at no cost.

JB discussed the 8 Eidelweiss driveway culvert that the contractor installed but was installed lower than the existing culvert that crosses Bern Dr. Kelly R. (DPW) will be corresponding with the contractor.

DM posted notice for Outhouse cleaner, KK spoke to Denise Noel and asked her to submit a proposal as we have no one interested. KK will check all outhouses for toilet paper, JB will clean trash and cobwebs.

S. Stoddard asked for a waiver of late fees for his water bill as he had not been using the property. Commissioners agree that no waiver was warranted.

Discussion on 46 Huttwil water bill and late fees, property owner past away in March of 2021, KK makes a motion to waive 2021 late fees but not 2020. JB 2nds, passes 2-0

JB makes a motion to approve the manifest in the amount of $15,748.27 of which $8000 is a water hook up fee being transferred to the Water Line Ext Fund and a manifest for $687.50 from the Reinach project account. KK 2nds, passes 2-0

JB discusses the Chocorua View paving contract for $37,100 that was approved at the annual meeting, JB makes a motion to sign the Bryant Paving contract with a start date of late August. KK 2nds, passes 2-0

JB makes a motion to sign a Fill Request for 10 Porridge Shore Drive, KK 2nds, passes 2-0

JB to submit to the NH DWSRF an application for possible funding of shovel ready water projects. 3 projects were submitted, 4” Water Main on Upper LakeView, 6” Water Main on Middle Shore and, 6” Water Main on Big Loop.

Dinah asked if  offsetting funds required, JB stated that the contingency funds from Reinach would be used toward the projects

KK suggests that Paula Doyle be considered for the part-time position to help with office administration.

Larry Sardono questions the need to lift the gag order in order for Nancy Cole to potentially work in the office.

JB has discussion on the IT policy drafted for the District and the need for an IT Manager to be familiar with physical layers and security authentication, and the more frequent changing of passwords.

KK asks if LastPass for password updating was considered OK – JB stated yes.

Correspondence from several property owners on Big Pea regarding the water levels, KK to work with DM to create reply where needed and to respond this week.

DR asked for copies of annual meeting minutes and stated that she would like to have a Deputy Treasurer to assist her and suggests Nancy Cole.

JB would like clarity on how the position is created and approved.

JB states that the Reinach Pressure is live and functioning according to plan.

JB states that per conversation with Nick Sceggell of Dubois and King that in order to determine the pressure for 19 E. Bergamo that Loggers get place on 15 E. Bergamo. DM to reach out to Ian to get this accomplished.

JB makes a motion to adjourn at 10:21am KK 2nds, passes 2-0

Respectfully submitted,

Kathy Koziell, Commissioner

VILLAGE DISTRICT OF EIDELWEISS

Commissioners Meeting

Tuesday May 25, 2021

The Board of Commissioners met by phone at 9:00 am on Tuesday May 25, 2021.

In attendance for the full public meeting were Commissioners Kathy Koziell (KK), Commissioner Jay Buckley (JB), Administrator Donna MacKinnon (DM) and newly elected Commissioner Mike Smith (MS),  The meeting was recorded (audio).                            

At 9:00 am Commissioner JB calls the meeting to order.   No agenda was created as Mike Smith called for the meeting

MS was sworn in as the new Commissioner by Clerk Donna MacKinnon

Donna MacKinnon was sworn in as the new Clerk by Commissioner JB – Chairman

KK makes a motion to elect JB Chairman for this upcoming year, JB 2nds, MS disagrees and states that he has more experience but agrees for now. Motion passes 3-0

Discussion on the Wright-Pierce (WP) Engineering proposal for the Dam Emergency Plan by JB

JB makes a motion to contact WP to begin the process. MS 2nds. MS make an amendment to see a schedule of payments/costs.  JB 2nds, amendment passes 3-0

Motion passes 3-0

Discussion of water service line break at 44 Eidelweiss Drive is discussed.  Property owner Raul Morales askes that the Board grant an exception to the ordinance that requires full replacement of the service line before water can be turned back on. The property owners are having difficulty just finding someone to repair the service line leak and the property will be occupied for the next 4 months. They will replace the entire service line in the fall.

JB makes a motion to grant the hardship exception with the condition that the entire line be replace by Sept 30^th ,2021. KK 2nds, MS states the water operator must see the open trench for inspection. Passes 3-0

JB makes a motion to open Article #7 (from 2021 Annual Meeting) and allow the DPW to spend up to $6000 for a leaf blower, KK 2nds, passes 3-0

JB makes a motion to open Article #6 (from 2021 Annual Meeting) and to spend up to $6000 on the boundary line adjustments and survey of the Lodge lot. KK 2nds, passes 3-0

JB makes a motion to open Article #4 (from 2021 Annual Meeting) and to spend up to $37,100 for the paving of Chocorua View Drive, KK 2nds, passes 3-0

MS makes a motion to open Article #5 (from 2021 Annual Meeting) and allow the DPW to spend up to $7,000 for Brush Cutting the roadsides, JB 2nds, passes 3-0

JB discusses moving funds to the CRF for Hwy Repairs

DM askes about the reclassification for the roads from Articles #12 and #13 as well as similar article from 2018 Annual Meeting. BOC askes Donna to send minutes of meetings to the Town of Madison so their records reflect the classification changes.

MS makes a motion to remove the “gag order” placed on Nancy Cole as part of her separation agreement. KK 2nds, JB discussed legal implication and askes the office to reach out to Doug Mansfield to amend the agreement.

Amendment Passes 3-0. MS asks DM to let Nancy Cole know that this is in process.

MS says the Loon Nest as an egg.

MS makes a motion to give hm control of the monitoring the Dam for the Loons, no 2^nd. JB explains the concerns about the water levels and the impact on fire suppression. KK states that the nesting Loons, Property Owners concerns and fire suppression needs all need to be taken into consideration. JB states that the current Dam Management policy needs to be reviewed/ revised and presented at a public hearing prior to making any changes.

MS states that he will present a Warrant Article next year giving him control of the water levels during Loon nesting season.

Discussion on MS needing to set-up his email and creating a new code for office security. Ron Sandstrom will assist MS.

KK makes a motion to allow DM as the Administrator to have access to the bank accounts. JB 2nds, passes 3-0

Discussion on employment issues and how to make the District run better, MS advocates for a full time and a part time person. MS askes that discussion be postponed until June 3^rd as he will not be present on May 27^th.

JB makes a motion the adjourn at 9:59, MS 2nds, passes 3-0

Respectfully submitted,

Kathy Koziell, Commissioner

VILLAGE DISTRICT OF EIDELWEISS

Commissioners Meeting

Friday May 21, 2021

The Board of Commissioners met in person at 5:00 pm on Friday May 21, 2021 at the Madison Elementary School Gymnasium.

In attendance were Commissioners Kathy Koziell (KK) and Paula Doyle (PD) and Jay Buckley (JB), Administrator Donna MacKinnon (DM) and Moderator Bob Ingram (BI).  The meeting was not recorded.

At 5:12 PM, PD called the meeting to order. 

The purpose of the meeting was to set up the gym for the voting and annual district meeting that will take place on Saturday, May 22.   Everyone arranged chairs and tables.   Discussion on attendance, rules and process. 

At 5:56, JB made a motion to adjourn the meeting.  PD seconded.  Motion passed 3-0.

Respectfully submitted,

Paula Doyle, Commissioner

VILLAGE DISTRICT OF EIDELWEISS

Commissioners Meeting

Thursday May 20, 2021-Ammended

The Board of Commissioners met by phone at 9:00 am on Thursday May 20, 2021.

In attendance for the full public meeting were Commissioners Jay Buckley (JB), Kathy Koziell (KK) and Paula Doyle (PD), Administrator Donna MacKinnon (DM), Kelly Robitaille (KR) and Treasurer Dinah Reiss (DR).  In attendance for part of the meeting were Brad Jones, Peter Knudsen, Paul Kuleszka, and Adam Leiser.  The public meeting was recorded (audio).                              

At 9:00 am Commissioner JB calls the meeting to order

NON-PUBLIC MEETING

JB makes a motion at 9:00 AM to go into Non-Public for RSA 91-A:3, II (l).  KK seconded.  Motion Passed 3-0.

JB makes a motion to come out of Non-Public meeting under RSA 91-A:3, II (l) and return to Public meeting at 9:26 AM.  KK seconded.  Motion Passed 3-0.

During the non-public meeting, the following motion was made and approved.

JB made a motion to require the property owner at 9 Reinach Place to replace the 1” water main that was installed with a 4” water main from the pump house to the proximity of the existing curb stop valve and further, to have both the new water main and the service line from the curb stop valve to his home inspected by Ian Hayes with a Commissioner present.

PD seconded the motion.  Motion passed 2-1.

PUBLIC MEETING
Office notified Dinah Reiss that public meeting was starting and she joined the meeting.

JB made a motion to approve the agenda.  KK seconded.  Motion passed 3-0.

PD read back the motion that was made and passed (2-1) in the non-public meeting. 

JB made a motion to require the property owner at 9 Reinach Place to replace the 1” water main that was installed with a 4” water main from the pumphouse to the proximity of the existing curb stop valve and to have both the new water main and the service line from the curb stop valve to his home inspected by Ian Hayes with a Commissioner present.

ADMINISTRATION

DPW-KR discussed driveway permits.  16 Grison was already approved in past but work was delayed due to covid so applicant updated bond coverage and requested that the application be renewed or extended for 1 year with the same conditions as stated on the original application.

JB made a motion to extend the driveway application for 16 Grison for 1 year.  KK seconded.  Motion passed 3-0.

KR also discussed a possible driveway application for 6 Upper Lakeview that has an existing driveway but wants to move it to a new location.  DM to notify property owner that they will need to fill out a new application and pay fee.

-DM states that she found a 2004 Driveway Procedure for applications and wants to post it on the website.  KK will confirm that it conforms with the current ordinance for meeting next Thursday.

-JB states that he sent a note to Madison Code Enforcement officer asking him to make sure that new homes have completed our driveway application process and received a certificate of completion before he issues a certificate of occupancy.

-KR asked about the current dam level and asked if he should put in a board now that water is lower.  There was concern expressed that the loons may have built a nest and raising the water level by putting a board in dam may swamp the nest which is against the law.  PD to follow-up with someone at the Loon Preservation Committee to confirm.

-Peter Knudsen (PK) has joined the meeting and JB calls for public comment from him at this time.  PK owns the property at 9 Reinach Place and wants clarification on when he can get water turned on.  He states that Dawson Excavation who is his contractor and the district’s contractor told him that everything is ready to go.  JB states that PK’s property will be running off the new pressurized zone and that controls will be finished between 5/24 and 5/26 and we are hoping to go live by the end of next week.  However, JB states that PK will need to have Dawson replace the water main from the pump house to the proximity of the curb stop valve with a 4” main and that he will need to have the new main and the service line to his home inspected.  PK states that Dawson told him they ran the main 14’ past the curb stop property line.  PK is going to contact Dawson and determine when they can come in and open up the road to locate the lines, replace as required and have inspection. Office to be notified to arrange for Ian Hayes and a Commissioner to be present.

JB recognized Brad Jones (BJ) who has joined the meeting.  BJ asks if he is needed for anything at the meeting or if there are any questions.  He states that they are working on the manual and hope to have it by next week.  KK asks about the timeline for Upper Lakeview.  BJ states that he needs to understand more about it on his end because his understanding is that Chris Albert was going to contract with another firm to do a study on it.  JB states that Dubois & King which has our hydraulic modeling will be looking at it.  BJ will touch base with Chris to follow-up.

BJ left the meeting.

-DM states that the person she contacted about cleaning the outhouses is not available. 

JB makes a motion to post the position on the bulletin boards and website.  KK seconds the motion.  Motion passes 3-0.

-DM states that Noreen Downs at Madison TV has confirmed that they are all set to videotape the annual meeting.

-Discussion on setup of gym for Friday afternoon.  Activity scheduled until 5PM so meeting scheduled for 5PM at Madison School gym.  DM to post meeting notice and notify Bob Ingram with time.   KK asked about having KR attend the annual meeting as discussed at meeting earlier in week.    KR asked to attend and he confirms he will be able to attend on Saturday.

SIGNATURE ITEMS

JB makes a motion to approve the payroll manifest for $6,500.40.  KK seconds the motion.  Motion passes 3-0.

JB makes a motion to approve a special manifest for 3 checks totaling $825.00 for the checklist personnel who will be handling the annual voting.  KK seconded the motion.  Motion passes 3-0.

COMMISSIONER REPORTS

-JB asks DM if she has contacted the EPOA with decisions on road signs made at an earlier meeting  DM has not gotten to it yet.

-KK reports that she spoke to Nick Sceggell at Dubois & King about the results of the hydraulic testing for water pressure.  29 Oak Ridge and 8 Grandval Way were determined to have enough pressure.  19 East Bergamo is marginal and Nick has requested updated information on the new tank elevation which may impact the results.  DM to forward Nick’s email to Ian Hayes and ask him to contact Nick to follow up with additional information required.  JB states that we will need to understand impacts on pressure throughout system once the new tank is online.  JB to draft language and provide to DM so that she can reach out and inform owner at 19 East Bergamo as to status.

JB makes a motion to approve the water hookup applications for 8 Grandval Way and 29 Oak Ridge.  KK seconds the motion.  Motion passes 3-0.

JB states the psi for the applications – 77 psi at 8 Grandval and 53 psi at 29 Oak Ridge.

-PD states that she has not yet received bids for new beach signs.

CORRESPONDENCE

-Andrew Harteveldt has informed the office that the hardware is fine at the office but there is an issue with Callcentric that has been causing the phone problems and is suggesting a change. 

-JB reports on the technology meeting last Friday with Ron Sandstrom and Andrew Harteveldt.  Andrew will be providing a sample technology policy and a plan will be put together.   JB stated that they also agreed that we need a user policy that includes 2 factor authentication.

KK asks if the purpose wasn’t  was to evaluate the hardware.  JB stated that they had difficulty even getting on the equipment that suggested that it should probably be updated as has been discussed before. JB is also going to look at some other town policies and that a plan would be put together.

-Discussion on 10 Porridge Shore and email from homeowner Paul Kuleszka asking for a call.  Agreement to call now.  Paul Kuleszka at 10 Porridge Shore joins the meeting via phone.  He states that his plow guy moved a rock last year and that he did some work to fix up driveway last year but that the culvert was not replaced.  He spoke to previous owner about the issue but doesn’t know what is going on with the property above/behind them.  KR states that district offered last year to take the rock out and replace the culvert and that can still be done although bigger problem requires that he should run a ditch down the left side of his driveway.  KR states that the district will install the culvert if the property owner pays for it.   The property owner agrees that he would like to do this and asks when it can be done.  KR states probably in a couple weeks. 

JB makes a motion to install a new 15” HDPE culvert at 10 Porridge Shore with the homeowner to pay for the culvert and the district to install it.  KK seconds the motion.  Motion passes 3-0.

Paul Kuleszka also asks about getting fill which he has done in the past.  DM to send him application .  Paul K. leaves the meeting.

KR reports that he has been informed that pavement work will be done on Aspen on Tuesday morning.

Discussion on doing a walk through for the Reinach Project.  KR suggests that this will be a repeat of prior walk through and that it might be better for Dawson to do the outstanding work previously identified and then to do the walk through at the end.  JB agrees that this makes sense and will communicate this request.

DR is recognized for public comment.  She asks about the asset management project and if a firm has been selected.  JB states that we don’t have final confirmation on the grant yet and that we have only been approved for final consideration and are about 90% sure we will get it but not completely certain.  DR thought that we can’t do Upper Lakeview PRV project without asset management information and therefore how can all of this be done this year.  KK states that we don’t actually need all of the asset management information to move ahead with the PRV project.   DR suggests to JB that he might remember that in the original master plan there was a solution to the upper lakeview PRV and it might be useful.

-JB states that the annual meeting will be held this Saturday with voting from 8-10 am and the meeting starting at 11 am.

-Adam Leiser (AL) has joined the meeting and is recognized for public comment.  JB states that it is 10:45 AM and that the meeting is scheduled to end at 11 AM so he has 15 minutes.  AL objects that his time is limited and accuses the Commissioners of being like an old board and restricting his public comment.   AL asks how much of the $295,000 grant has been spent so far.  KK responds that approximately $200,000 $250,000 has been received.  AL asks if the plan is to use the full grant.  KK responds yes.

-AL asks how many hours were used to fill his 38 91-A requests made in October. JB states he put in about 8 hours on it.  PD and DM state that they believe it was about 30 hours.  AL states that the only reason he made these requests is because the board refused to tell him why he was being billed for gravel on his driveway.   AL states that in his 91A requests he obtained a voicemail from the property owner at 49 Eidelweiss Driveway and they were very angry.  He asks the Commissioners why they were angry.  The Commissioners state that they are not sure what he is referring to.  PD states that it seems that AL probably has a theory as to why they were mad so why doesn’t he state it instead of asking the board.    AL asks the board to tell the public what the policy is for the district for billing property owners for work.  The commissioners state that there is no process for doing work on private property because the district doesn’t work on private property.  AL states that property owners are billed for culverts.  After much back and forth, PD states that work is done and then a bill is sent.   Discussion back and forth between AL and Commissioners.  AL states that commissioners should tell the public about how the 5 days are calculated for filling 91-A requests.  PD states that the process is straightforward with count starting 1 day after the request is received and that the office can only receive and fill requests when it is open.  JB states that the meeting needs to end as announced earlier.  AL objects to his time being cut off and accuses the Commissioners of trying to hide something. 

At 11:05 AM, JB makes a motion to adjourn the meeting.   PD seconded.  Motion passed 3-0.

Respectfully submitted,

Paula Doyle, Commissioner

VILLAGE DISTRICT OF EIDELWEISS

Commissioners Meeting

Wednesday May 19, 2021

The Board of Commissioners met by phone at 9:00 am on Wednesday May 19, 2021.

In attendance for the full public meeting were Commissioners Kathy Koziell (KK) and Paula Doyle (PD) and Administrator Donna MacKinnon (DM).  In attendance for part of the meeting were Commissioner Jay Buckley (JB), Moderator Bob Ingram (BI) and Adam Leiser (AL).  The meeting was recorded (audio).                             

At 9:01 am Commissioner JB calls the meeting to order.   No agenda was created as the primary purpose of the meeting being to discuss the annual meeting being held on Saturday, May 22.

-Bob Ingram stated that he is responsible for running the annual meeting – it is not a Commissioners meeting.   He will welcome everyone, do the Pledge of Allegiance, ask for a moment of silence, review the meeting rules and ask people who are not fully vaccinated to please wear a face mask.  BI will bring his computer and office will bring projector to show slides.

-BI states that usually he would then go straight to Article 1 but this year he will allow BOC to present slides on the Reinach Tank project unless the public body objects and overrules him as they did last year.  KK will be presenting theses 4 slides.

-BI will then proceed to Article 1 and hopes that we will have results by this time and if so will read results.

-BI will then proceed to Article 2 and will recognize the BOC to speak on behalf of this article.  PD will present 5 slides which includes summary on the operating budget, the funding summary, the tax history, the capital reserve accounts and the unassigned fund balance.  Agreement not to present the 3 detailed pages on the budget which will be available in the handout.  KK to take out the column with difference between 2020 actual and 2021 proposed to make these pages easier to read.  BI to make changes to the order of the powerpoint slides based on this discussion.

-BI will then proceed to Article 3 and will recognize the BOC to speak on behalf of this article.  KK will present a slide summarizing the water budget.  She has revised this slide and will send to BI today.

-BI will then go through all of the other articles and recognize BOC to speak on behalf of each.  JB will speak on each warrant article.  Discussion on whether Kelly Robitaille should be in attendance.  After discussion, agreement that KR will be best person to defend operating budget so he will be asked to attend. 

-BI asks BOC why lawyer will not be attending and expresses concern about this.  PD states that she spoke to lawyer recently and he told her that he doesn’t attend all of the town meetings for towns he represents.  BI requests that we ask if he can be available by phone if a question arises.  BOC agrees and DM to contact Chris Boldt to ask availability

At 9:50 AM, AL joined the meeting.

-JB is meeting with Madison Town Clerk today to obtain the voting partitions.  KK to get the key to the school on Friday and will go there today to discuss if we can get in to the gym on Friday afternoon after school to setup.  Assuming we can, BOC, Clerk and Moderator to meet at school at 4:00 on Friday.

-JB to contact Madison Police to confirm their attendance.

-Final follow up with BI discussed.  KK to send revised water budget slide to BI.  BI to send copy of rules for insertion in the handout. 

-At 9:57AM, BI left the meeting.

-JB states that a deadline is fast approaching on June 1 to submit drinking water grant applications and that he can start the process.

KK makes a motion to have JB complete the DES water drinking grant applications for shovel ready projects.  PD seconded.  Motion passed 3-0.  JB states that he will try to complete prior to BOC meeting tomorrow but may not be able to do so.

-KK states that she and DM have got the 19 letters ready to be signed and sent to the property owners for the water hookups as discussed last week.  After discussion on mailing or delivering by hand, agreement to send all by mail and to follow up and deliver another copy in person at end of week for those property owners who are in the district full-time.  PD to go to office following meeting to sign letters.

-At 10:00, JB moves to adjourn the meeting.  AL states that he has joined the meeting so that he can make public comments – has a few questions.  Discussion as to whether this was on agenda for today or should it be handled at tomorrow’s meeting.  AL states that all meetings should include public comment as the right thing to do.  After discussion, JB asks AL what questions he wants to ask and that we’ll and get back to him with answers.  AL states this is not transparent and he doesn’t understand why he can’t just ask and gets answers to a few simple questions. 

-AL asks if any of the Commissioners has a background in environmental science.  PD and KK state no.  JB states that he has training with hazardous waste removal and he spent many years on the Board of Directors for the Green Mountain Conservation Commission.

-AL asks who is in charge of the management of the dam?  JB states it is the BOC.

-AL states that the dam was lowered by 10” on November 30 without discussion by the BOC and that JB informed the BOC at a meeting on Dec 16 or 18 that he had told Kelly to do this and that he was breaking the law by doing this and so AL wants to know why he did this and why the PD and KK allowed him to do this because something similar happened the prior year and JB told AL that he was breaking the law and why was this okay this year but not the prior year and why weren’t the other commissioners calling JB out on it.  JB states he can’t recall why he did it.  AL states that he is concerned about transparency and honesty and trust and wants the BOC to make statements before the public about these issues.  AL states that he has also done 91-A requests for information about the paving of Eidelweiss Drive and that there is a pattern of behavior about one commissioner doing things without the approval of the other commissioners. 

-AL asks how much in bonuses was given out last year?  KK states that all of the information about bonuses is available in the budget spreadsheets and documents.

-AL asks about health insurance and how much is the increase going to family plan?  KK states that all of this information is available in the budget documents and PD mentions that this was also presented and reviewed in the budget hearing.

-JB left the meeting to take an important phone call.

-AL states that he has put in many 91-A requests and that he has not received timely responses and will take this to court and BOC will be fined.   PD states that BOC has been transparent and has followed the law to fill his 91-A requests that have been very high in volume but vague and broad in scope and require searching through thousands of e-mails to determine what he wants.  Also if can’t find, we say so and ask if he can be more specific in which case we search again and sometimes find what he is looking for.   AL states that PD complained when he was a commissioner that BOC did not publish agendas and that now she’s a commissioner and agendas are not published and draft minutes are not published and 91A request are late and so BOC is not transparent as stated. 

-AL made a suggestion that the BOC publish how the 5 days are calculated for 91A requests and that the day the request is received does not count as day 1.  PD explained that we receive the request and that one day to fill it would be the next day and day 2 would be the second day after that and so on.  If the office is closed then we obviously wouldn’t be able to receive or fill requests on those days.

-AL asked how much the district has spent on legal costs having to do with the Little Loop project and that as far as he could tell it was $5,000 up until January of this year and so how much was spent since then.  KK stated that since January, she thinks, but is not positive, that the only cost was to file in small claims court.   AL asks why the BOC spent $5,000 to recover $1,000 from him for his driveway.  AL asks why he is billed $1000 for his driveway. KK and PD refuse to discuss the issue due to small claims court case.  KK does state that the work was not in project scope and that driveway had flooding issue for a long time.  AL states that it needed to be done to keep driveway from flooding even with other work.   KK and PD state that the judge can decide.

At 10:30 AM, PD makes a motion to end public comment and adjourn the meeting.   KK seconded.  Motion passed 2-0.

Respectfully submitted,

Paula Doyle, Commissioner

VILLAGE DISTRICT OF EIDELWEISS

Commissioners Meeting

Thursday May 13, 2021

The Board of Commissioners met by phone at 9:00 am on Thursday May 13, 2021.

In attendance for the full public meeting were Commissioners Jay Buckley (JB), Kathy Koziell (KK) and Paula Doyle (PD), Administrators Donna MacKinnon (DM) and Jason Skinner (JS) and Treasurer Dinah Reiss (DR).  In attendance for part of the meeting were Kelly Robitaille (KR) and Ian Hayes (IH).  The meeting was recorded (audio).                              

At 8:58 am Commissioner JB calls the meeting to order.  

JB made a motion to approve the agenda.  KK seconded.  Motion passed 3-0.

JB made a motion to approve the minutes from the Commissioners public meeting on 5/6/21 and for the non-public meeting on 5/6/21.  KK seconded.  Motion passed 3-0.

ADMINISTRATION

DPW report. KR asked about correspondence from 10 Porridge Shore. DM sent property owner a note after last week’s BOC mtg to set up on with her and DPW.  No response yet.  JB noted that last year on 6/17/20, BOC sent note offering to put remove large rock and put in new culvert.  Owner did not respond and instead did own work with their contractor.  KR wants to do work on road but prefers to wait until mtg takes place and agreement on next steps.  BOC agreed to have office call property owner today to follow-up and set up on site mtg ASAP. 

KR brought up correspondence from property owner on Huttwil stating that drainage issue was related to old driveway.  He will be ditching this road. DM to let them know via phone call.

KR reported that 2 weeks until Memorial Day so DPW will start putting rafts in, putting fence up around flagpole and putting up no parking signs.  Asked if BOC will be adding more signs.  Agreement that no additional signs to be added at this time. 

KR brought up driveway at 8 Eidelweiss Drive that was completed and property now sold.  Driveway built up after permit issued and does not meet specs approved.  Lengthy discussion on how to handle these situations.  JB noted that Property owners should be getting a Permit for Operation once work complete.  PD suggested that enforcement should be consistent and developer who did work should be notified that he has not followed policy and subject to fines.  DM and KK to draft a note to him.  JB to contact Bob Boyd at Code Enforcement to check with district in future before issuing Certificate of Occupancy.   KR asked about updating on status of driveway permits with reminders to check.  KK noted already have a spreadsheet in binder at office but will add a column with dates.

Water Report. 

IH reported that Little Shore leak was fixed a couple weeks ago and usage has dropped.

IH reported that 11 Blinden scheduled for inspection on Friday pending final confirmation from builder.  Discussion on other hook-ups pending.  KK reported that she had spoken this week to Nick Skegell (NS) at Dubois & King (D&K) and he would be running modeling tests on 13 and 19 E. Bergamo, 8 Grandval.  Repeated that 51 Oak Ridge would not be modeled because coming from Lakeview side of Oakridge where we know lots of pressure.  But would have D&K add this property and 11 Blinden to their model.   

IH asked about status at 9 Reinach and lengthy discussion occurred about this property and how to handle the fact that the lines from pump house and to home were not installed properly.  PD suggested that property owner be notified that he would not get water until the lines were properly installed and inspected as specified in water ordinance. 

PD made a motion for JB to draft and send letter ASAP to homeowner.   JB seconded.  Motion passed 3-0.

IH reported that water system flushing occurring next week. 

IH asked about Upper Lakeview because he spoke to Rick Skarinka last week who inquired as to status.  JB stated that he had spoken to NS at D&K about this project and asked IH which engineering firm he would recommend to do this project.  IH responded that experience with system would favor D&K but he would work with anyone.   BOC agreed on next step that JB would contact NS at D&K to get a proposal.

IH asked about and confirmed he would be removing temporary line at 1 Bristenstock today.

JB asked IH to confirm timing on Reinach Tank drainage and refill which took place around 3/29 and that it was done not using main blow off but instead using the water main and into the station itself.

IH confirmed power is on at new pump house and Tom will be addressing SCADA system there between 5/24 and 5/26. 

JB asked IH about manual confirming that J&B will be providing it and IH will review.

DM asked IH about inquiry from owner at 58 Bern Drive if water hookup on this property.  IH has no record of (will confirm) and that any marker on property probably for other purpose. 

DM asked IH if charges for seasonal shut-offs will be in next invoice.  IH confirmed in April invoice.

IH left the meeting

KK stated that the dam is approximately 6” below the edge of concrete which is where it should be per policy.  PD stated that she thought it was more like 2-4” but also agreed that according to policy it was where it should be and left as is at this time. 

KR left the meeting.

Discussion on Annual Meeting.  PD reported that warrant postings were all completed although left at front of school where they stated they would post for us.  PD stated that possibly it might be posted in front of school instead of on bulletin board near gym since school is locked and cannot be accessed by public.  DM reported that office will be open next Friday from 3-5PM to accept any final absentee ballots. 

JB made a motion to approve the accounts payable manifest with 25 checks/debits totaling $9,964.35.   KK seconded.    Motion passed 3-0.

COMMISSIONER REPORTS

-PD reported that she has requested a quote from Muddy River Signs for the large beach signs and hopes to have that for meeting next week.

-KK reported that she spoke to NS at D&K this week and now better understands the modeling.  He told her that they add new dots to every location we ask them to model.  He will look at the new water main that should be added.

-KK reported that she submitted an updated Budget Spreadsheet this week for 2020 to date.  PD asked if the column titled ‘Budget 2021’ was actually the 2020 budget which we are operating under until the annual meeting. KK confirmed and will update the column heading.

-JB reported that he received confirmation from Turbo Court that Adam Leiser was served.

-JB suggested that the BOC consider raising the water hook-up fee from $8,000 to $9,000 since it has not been raised since 2007 and is low versus others in the state.  This would be addressed with any other revisions to water ordinance and presented in a public hearing.

-JB reported that he met with property owner Erin LaPlante who had complained about her water 2 weeks ago and she gave him a sample and stated her neighbors had same issue.  DM spoke to IH about this and he told her it had to do with water softener but everything had tested okay.

-JB reported that there was a pile of gravel and pile of loam at Reinach site and not sure who it belongs to and trying to confirm it was put there by Dawson for the tank project. 

-JB reported that there is a garden hose coming out of old Reinach station and probably set up for by IH for 9 Reinach to obtain water temporarily as requested this winter.

-JB reported that the Madison Town Meeting will be held this coming Saturday, May 15 at 9AM.

-KK has requested that the board meet again prior to next week’s regular meeting to discuss the annual meeting presentation.  Meeting set for Wednesday May 19 at 9AM.  DM to post on bulletin boards. KK to post on website.

CORRESPONDENCE

-Letter from Waterville Estates reviewed which asked if we had applied for Covid Relief funds.    Since we did not, DM to call and let them know.

-Discussion on requests from EPOA. 

JB made a motion to approve having the EPOA provide 3 Go Slow/Children Playing signs to be installed on Eidelweiss Drive.  KK seconded.  Motion passed 3-0.

Discussion on request to add Carry In/Carry Out signs.  PD stated that this is already on the large policy signs and other smaller signs have been added over the years (No Fireworks, No Dogs, No Lifeguards) and that people who leave trash behind will not change behavior with another sign and instead we just keep adding signs and making it more difficult to read the overall policy.  Agreement by BOC to not approve this request.

-Discussion on Neighborhood Watch Signs.  Agreement reached to inform EPOA that these signs were installed by EPOA and should be maintained by EPOA.

-Agreement by BOC that a community yard sale would be okay to hold in parking lot.

-JB reported that 14 volunteers attended Valley Pride Day and collected 26 bags of trash plus an old fiberglass canoe.

-Note from Diana Doyle was mentioned that thanked and praised DPW for good work on roads.

-Discussion on email from Mike Smith (MS).  PD addressed since she had discussion with him in person earlier in week.  PD re-stated that the VDOE has already sent 3 emails with information on meeting and that it was posted at mailboxes which was very visible and it’s on homepage of website.   She stated that MS told her in person that the BOC was responsible for insuring large attendance at voting/meeting but PD stated that she checked law and not legal responsibility of board.  PD also stated that she had looked up and confirmed law that office needs to be open 3-5PM next Friday to receive applications and absentee ballots.  Discussion that perhaps MS believes that is the only time we are accepting these even though we accept them any time we are at the office but we are also adding the 3-5PM hours next Friday as law requires.  PD also addressed MS statements in note that loon committee had possibly moved loon cam because of our dam/water levels.  PD stated that as she shared last week, she had spoken to John Cooley and she had read on their website that the loon cam was moved primarily due to proximity to loon conservation center and also because of potential issue with our loon pair.

-PD asked about bathroom cleaning as prior cleaner will not be available this year.  Office to reach out to other local cleaners.

-PD stated she will be in office on Friday to work on 91-A request.  JB stated he would also be in office for a meeting at 1 PM with Ron Sandstrom and DM to review security.  JB to contact AH to see if he can join.  PD to do her work earlier to avoid conflict in office.

-DM sent Bob Ingram the PowerPoint latest draft and final warrant.  BOC agreed that he should be invited to meeting next Wednesday.  DM to follow up.

-JB mentioned that an NHMA hearing would be held on 5/18 virtually.  JS to attend.

-JB asked about annual meeting information on website.  KK to work with JS today on website.  PD asked that note be added about public hearing information that it is now outdated.

PUBLIC COMMENT

None.

ADJOURNMENT

JB makes a motion to adjourn the Public Meeting at 11:10 AM.  PD seconded.  Motion Passed 3-0.

Respectfully submitted,

Paula Doyle, Commissioner

VILLAGE DISTRICT OF EIDELWEISS

Commissioners Meeting

Thursday May 6, 2021

The Board of Commissioners met by phone at 9:00 am on Thursday May 6, 2021.

In attendance for the full public meeting were Commissioners Jay Buckley (JB), Kathy Koziell (KK) and Paula Doyle (PD), Administrator Donna MacKinnon (DM), and Treasurer Dinah Reiss (DR).  The meeting was recorded (audio).                             

At 9:00 am Commissioner JB calls the meeting to order.  

JB made a motion to approve the agenda.  PD seconded.  Motion passed 3-0.

JB made a motion to approve the minutes from the Commissioners public meeting on 4/29/21 and for the non-public meeting on 4/29/21.  KK seconded.  Motion passed 3-0.

ADMINISTRATION

No DPW report.

Water Report – JB reported that Ian Hayes asked to postpone his monthly appearance until next week.

Water Hookups – 11 Blinden submitted 8/4/2020 was approved then and installation was done.  Now need final hookup.  Ian Hayes was notified this week.  9 Reinach Place have to change out the water main first.  JB discussed with Ian Hayes – Chris Albert had said that 2” main would be okay but Ian told him it has to be 4” per our system spec.

JB reported that he spoke to Sally Hesse who was connected to main and now had a little less pressure.  JB told her that would be the case but also that pumps have not been turned on yet.  Further discussion on need to send notification to 19 homes affected.  JB to re-draft letter based on letter sent previously.

JB discussed change order done on Adelboden that was requested in 91-A from Mark Graffam this week.  JB reported this change was done on the fly while he was on sight and pipe was extended that day and change will be reflected ‘as built’ and we have not been billed for it yet. 

Discussion on 91A request from Bruce Jordan for susceptibility rating for 2 wells.   JB stated that this might be contained in info from DES and that he would work on digging this up and discussing with Mr. Jordan.

Discussion on question from Doug Prescott for water test availability at his property which would not be available that specifically.  He should be provided with CCR report.

Discussion on volunteer form with recall from KK that there was a simple 1 page form that was used for the mailbox project.  DM to search for it with assistance from PD.

Discussion on final 2021 budget and warrant.  Need to request approval and feedback from DRA via portal.  KK updated and submitted and will review throughout day for feedback.  PD to update powerpoint and word doc with any changes and distribute. 

Discussion on water bills – DM sending out late fees this week with $30,800 total not paid yet with a $50 late fee now due.

JB made a motion to approve the accounts payable manifest with 1 check for New Hampshire Retirement  for $6,672.62.   KK seconded.    Motion passed 3-0.

JB made a motion to approve and sign the transfer form for $32,000 from the operating fund to the Water Extension Fund CRF.  PD seconded.  Motion passed 3-0.

COMMISSIONER REPORTS

-JB raised request from Bob Boyd/Madison code enforcement on what type of vegetation Commissioners would like at 8 Grandval Way to re-establish 35’ buffer.  He suggested White Birch, White Pine and Silver or Black Fir.   KK and PD agreed.  JB to convey this information to Bob Boyd.

-JB asked if any response from Primex on indemnification requested in drafted agreement from Wright & Pierce.  None yet.  PD asked DM to find re-send original request to Primex this week.

-JB re-addressed 7 Biasca Driveway application with KK and Kelly Robitaille to check distance.  KK to work with KR on this.

-JB asked about discussion last week to ask 13 Little Shore owner to replace service line with district replacing service link and how do we handle these situations.  Discussion that this is not currently in ordinance and would have to be updated in order to mandate a change.

-JB is gathering information on the costs to maintain lodge and any upcoming repairs required to have for anticipated questions at annual meeting on lodge warrant article.

-JB raised ongoing problems with office phones suggesting that we allow Ron Sandstrom who had told him he would volunteer to run some tests with recommendations for hardware and software.   PD suggested that JB include Andrew Hartveldt to join this meeting with JB and Ron in order to coordinate and gain agreement on next steps.  All agreed and JB will contact Ron and Andrew to coordinate a meeting.

-DM reported the water flushing will take place w/o 5/17.  She found an old flyer and will update it and send to KK for posting on the website.

-DM asked about beach restroom cleaning for 2021.  Commissioners agreed that restrooms should be open Memorial Day weekend and asked DM to contact Gina Paolo to inquire if she will be available to clean this summer.

-KK has not heard back from Nick Skegell at Fluet Engineering about hydraulic modeling.  Will reach out again this week.   This is to test 13 and 19 East Bergamo and to add 29 Oak Ridge and 8 Grandval.

-JB made a motion to approve water hookup application for 51 Oak Ridge. KK seconded.  Motion passed 3-0.

-PD reported that she picked up kayak rack signs this week and dropped off at office for DPW to install.  Still working on beach signs for 2021.

-PD reported on discussion she had last week with John Cooley from the Loon Conservation Committee.  He inquired as to status of our dam management policy.  PD reported that she did extensive research and review of what had occurred over last 2 years about this policy and determined that after much discussion and drafting, a policy was presented and discussed in a public hearing in February of 2020 and that this one was revised and approved by the BOC later that month but was not posted to website.  Discussion on the micro management that this policy would require and agreement that this should be revised to simplify.  Agreement to take this up after the annual meeting this year.

CORRESPONDENCE

-Voicemail from 10 Porridge Shore discussed.    Agreement that an on-site meeting would be ideal with a Commissioner, the DPW and property owner to agree on a fair solution.  DM to contact property owner to set-up.  

-Discussion on e-mail sent week prior form Erin LaPlante about water quality at her property.  Discussion on why this had or was occurring.  DM to contact her to find out if still a problem.

-Discussion on email from Mark Graffam about hydrant.  JB reported it will not be moved.

PUBLIC COMMENT

DR asked about the new tank servicing homes and JB clarified situation.

NON-PUBLIC MEETING

JB makes a motion at 11:00 AM to go into Non-Public for RSA 91-A:3, II (l).  PD seconded.  Motion Passed 3-0.

KK makes a motion to come out of Non-Public meeting under RSA 91-A:3, II (l) and return to Public meeting at 11:22 AM.  JB seconded.  Motion Passed 3-0.

The minutes from the non-public meeting were sealed.

District website was discussed with KK not sure why calendar on homepage not updating.  PD agreed to look at this and try to update today.

ADJOURNMENT

JB makes a motion to adjourn the Public Meeting at 11:24 AM.  KK seconded.  Motion Passed 3-0.

Respectfully submitted,

Paula Doyle, Commissioner