[gview file="https://vdoe-nh.org/wp-content/uploads/2018/03/CM022018.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
February 20, 2018

The Board of Commissioners met at 8:00 am on Tuesday, February 20, 2018. In attendance were Commissioners Mike Smith, Ron Sandstrom and Ralph Lutjen. Also in attendance were Kelly Robitaille (hwy) and resident Adam Leiser. The meeting was taped for Madison TV by Tim Hughes.

At 8:00 am the meeting was called to order by Chairman Mike Smith.

1. Agenda

Ralph Lutjen makes a motion to approve the agenda. Ron Sandstrom seconds. Motion passed 3-0.

The action list is reviewed and discussed.

2. Highway Department Report

Kelly Robitaille will contact Liberty International for an update on the Terra Star repair. The 4-wheel drive axle has broken on the F-550; the 4-wheel drive is not working. An estimate of $700-$800 for repair has been received from Albany Service Center. Kelly Robitaille states that this repair can be done in-house by the crew, saving labor costs. Ralph Lutjen makes a motion to approve up to $750 for repair to the F-550. Mike Smith seconds. Motion passed 3-0. Wear & tear on the equipment is discussed.
Punch outs are being done throughout the District.
Sand and salt budgets are discussed. An increase to the line items is discussed. Mike Smith makes a motion to amend the proposed budget in the amount of $5,000; $3,000 salt, $2,000 sand. Ralph Lutjen seconds. Motion passed 3-0. Equipment repair line item is discussed; approaching 50% expended of proposed budget. Discussion ensues on increasing this line item; use of reserve funds if needed is outlined.

3. Water

Ian Hayes was in attendance last week.
Mike Smith makes a motion to request Ian Hayes attend the Annual Meeting. Ron Sandstrom seconds. Motion passed 3-0.

4. Administration

Motion log is reviewed and discussed. Two items remain outstanding; a failed septic system and a driveway. A meeting will be established with the Town Selectmen regarding action on the septic system.
Ron Sandstrom makes a motion to add monthly communication from the Board to the motion log. Mike Smith seconds. Motion passed 3-0.
The 2018 water rate will be established by the Commissioners after the Annual Meeting.
An update to the payroll report approved last week is presented. Mike Smith makes a motion to approve an additional $315.30 for payroll. Ralph Lutjen seconds. Motion passed 3-0.
An offer for donation of the lot located at 50 Amden Place has been received. Mike Smith makes a motion to accept the donation of the lot. Ralph Lutjen seconds. Motion passed 3-0.
The updates to the Beach Ordinance as discussed at the Public Hearing Oct 14, 2017 are discussed. The draft registration form is reviewed. Ron Sandstrom discusses holding the implementation of the registration until 2019 to allow time to publish the updated Ordinance, registration form and process. The information signs at the beaches will also need to be updated to reflect the registration system. Discussion ensues on taking the action as discussed at the public hearing. Mike Smith makes a motion to approve the registration form. Ralph Lutjen seconds. Motion passed 3-0. Mike Smith makes a motion to send the registration form to the Attorney for review. Ron Sandstrom seconds. Motion passed 3-0.

5. Accounts Payable

Mike Smith makes a motion to approve 23 checks for a total of $26,530.51. Ron Sandstrom seconds. Checks and invoice are reviewed and discussed. Motion passed 3-0.

6. Minutes
7. Commissioners Reports

Ralph Lutjen discusses a call received from engineer Paul Fluet. An additional meeting with Jeff Tucker of Dubois & King has been suggested for discussion on value engineering. Meeting will be established for early March; Ralph Lutjen will schedule. Discussion on the engineers as partners on projects to get the most cost effective solutions for the VDOE is held. Projects that are estimated at $4 - $500 thousand are not realistic solutions that can be implemented.
Ron Sandstrom congratulates Kennett High robotics on qualifying for the World Championship.
Mike Smith makes a motion to ask Mike Hassey of 1 Bristenstock to attend the Annual Meeting if possible. Ron Sandstrom seconds. Motion passed 3-0.
Mike Smith makes a motion to shut the camera off for discussion on Commissioners schedules. Ralph Lutjen seconds. Motion passed 3-0. There will not be a Commissioners meeting held March 27 or April 3 based on availability of a quorum.

8. Signature Items
9. Correspondence

Granite State Analytical has sent the monthly bacteria test results; clean and pH test results; good.
The monthly tower site rental check has been received.
A driveway permit issued by the State DOT for Eversource to create a temporary driveway on VDOE property to access the utility right-of-way has been received. Access will be at the Rte 113 intersection with undeveloped Class VI Huttwil.
NH Municipal Association has sent the weekly Legislative Bulletin.
NHMA has sent the bi-weekly News Link.

10. Scheduled Appearances
11. Other Business

Handouts for the Annual Meeting are discussed. Photos of work completed at the lodge will be included. The road work completed in 2017 will be included.
Ralph Lutjen makes a motion to have a Commissioners meeting Friday at 1 pm. Mike Smith seconds. Motion passed 3-0.
Mike Smith makes a motion to amend the lodge article by $5,100 for painting of the ceiling. Ralph Lutjen seconds. Motion passed 3-0.

12. Public Comments

Resident Adam Leiser questions the VDOE sideline easement. The documentation from the Title Company and Attorney Dan Crean will be sent.
Adam Leiser discusses the plan for the drainage on Little Loop Road. Ron Sandstrom outlines that the intent is to proceed with the design received from the VDOE engineers.

At 9:10 am Mike Smith makes a motion to enter Non-Public session pursuant to RSA 91-A:3, II (e) legal matters. Ron Sandstrom seconds. Motion via roll call Mike Smith yea, Ron Sandstrom yea, Ralph Lutjen yea and the motion passed 3-0.

Motions and votes of Non-Public Session:
Mike Smith makes a motion to seal the minutes of the non-public session. Ralph Lutjen seconds. Motion passed 3-0.

At 9:30 am Mike Smith makes a motion to exit Non-Public session and recess the meeting until 10:30 am. Ralph Lutjen seconds. Motion via roll call Mike Smith yea, Ralph Lutjen yea, Ron Sandstrom yea and the motion passed 3-0.

At 10:30 am Mike Smith makes a motion to reconvene the session and enter Non-Public session pursuant to RSA 91-A:3, II (e) legal matters. Ron Sandstrom seconds. Motion via roll call Mike Smith yea, Ron Sandstrom yea, Ralph Lutjen yea and the motion passed 3-0.

Motions and votes of Non-Public Session:
Mike Smith makes a motion to seal the minutes of the non-public session. Ralph Lutjen seconds. Motion passed 3-0.

At 11:44 am Mike Smith makes a motion to exit Non-Public session and adjourn the meeting. Ron Sandstrom seconds. Motion via roll call Mike Smith yea, Ralph Lutjen yea, Ron Sandstrom yea and the motion passed 3-0.

Respectfully submitted,

Nancy E. Cole
Administrator

[gview file="https://vdoe-nh.org/wp-content/uploads/2018/03/CM021318.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
Feb 13, 2018

The Board of Commissioners met at 8:00 am on Tuesday, February 13, 2018. In attendance were Commissioners Mike Smith, Ralph Lutjen and Ron Sandstrom. Also in attendance was Kelly Robitaille (hwy). Water operator Ian Hayes joins the meeting at 9:00 am. The meeting was taped for Madison TV by Tim Hughes.

At 8:00 am the meeting was called to order by Chairman Mike Smith.

Kelly Robitaille reports:
Action list was discussed, new chains for the big truck is discussed. Mike Smith makes a motion for chains for the 7400 in the amount of $450.00. Ralph Lutjen seconds, motion passes 3-0.

Grader needs routine maintenance travel costs for maintenance is $150.00.

Sand inventory is good for now.

Concern over budget level for maintenance for the year, the need for possible adjustment was discussed.

7 Alpenhof is discussed. Mike Smith makes a motion to sign the driveway permit. Ralph Lutjen seconds, motion passes 3-0.

Meeting continues following Kelly’s report.

Discussion about yesterday’s Asset Management meeting took place. The Asset Management team voted 5-0 to support and go forward with the bond on the warrant.

Mike Smith makes a motion to change the name from Operation manual to Office Procedures and process. Ralph Lutjen seconds, the motion passes 3-0.

Mike Smith makes a motion to approve update to the water inspection form, Ralph Lutjen seconds, the motion passes 3-0.

Mike Smith makes motions to approve minutes from 1/30, 130/18 non-public, 2/6/18, 2/16/18, 2/7/18 non-public Ralph Lutjen seconds, the motion passes 3-0.

Mike Smith makes motion to approve payroll for $7,426.72, Ralph Lutjen seconds, the motion passes 3-0.

Mike Smith makes a motion to sign and certify the warrant, Ralph Lutjen seconds, the motion passes 3-0.

Mikes Smith makes a motion to sign a P.0 for $800.00 for the sander replacement. Ralph Lutjen seconds, the motion passes 3-0.

Mike Smith makes a motion to pause the meeting until Ian Hayes arrives. Ralph Lutjen seconds, the motion passes 3-0.

Mike Smith re-starts the meeting and makes a motion to go into non-public. Ralph Lutjen seconds. Roll call vote, Ralph yes, Ron Yes and Mike yes, motion passes 3-0.
.
At 9:05 non-public meeting exits and general meeting restarts.

Ian Hayes is reporting:

A review of the water outage that occurred following the ice storm is done.

Key findings,
• Ice storm caused loss of power to the DPW building.
• Battery backup on the DPW PLC controller failed and shut off before the PLC could signal for a power failure. If the battery backup had held power for 2 minutes or less, the PLC would have tried to notify Ian. The PLC controller would send the notification to the computer in the office that also requires power to run. Power is also required to send a notification out to the auto dialer. To send a power failure communication the battery backups must be functional and working on the PLC, SCADA Computer, The Phone system and the Internet must be operational.
• Answering service waited 3 hours before sending 12 water outage notifications to Ian.
• The fail over system for the district is the answering service to report issues manually. In this case the answer service did not respond promptly to the emergency.

Ron Sandstrom makes a motion to have Nancy call the answering service to register a complaint. Mike Smith seconds, motion passes 3-0.

Mike discusses the bond issue with Ian with the objective of reviewing priorities. This is being done in the event that the bond does not pass and the district is left to passing each warrant article separately.

At 10:05 am Mike Smith makes a motion to adjourn the meeting. Ron Sandstrom seconds the motion and the motion passed 3-0.

Non-Public meeting – concern on about legal for Little Loop.

Little Loop project discussion, cost estimate is now $11,000.

Respectfully submitted,

Ron Sandstrom
Commissioner

[gview file="https://vdoe-nh.org/wp-content/uploads/2018/03/CM020718.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
February 7, 2018

The Board of Commissioners met in emergency session at 8:50 am on Wednesday, February 7, 2018. In attendance were Commissioners Mike Smith, Ron Sandstrom and Ralph Lutjen. Also in attendance was Kelly Robitaille (hwy).

At 8:50 am the meeting was called to order by Chairman Mike Smith.

The damage to the Terra Star is discussed. Estimate for repairs in the amount of $6,117.11 has been received. Warranty coverage is being pursued. Tire spin is being stated as reason for the rear end failure in the truck. Discussion is held on the ice storm – tire slip occurs when transferring from ice to a surface with traction. Board discusses that this should be a warranty repair as the truck should be able to handle icy conditions.
Mike Smith discusses retrieving the parts and pictures of the damage from Liberty International to submit for legal review of issue if necessary. Ralph Lutjen states that when the VDOE pays the repairs a statement of payment under protest should be sent. The truck was being operated under normal winter conditions and should handle the terrain. Mike Smith makes a motion to send contact to Liberty International for retrieval of the parts and pictures. Ralph Lutjen seconds. Motion passed 3-0.

Mike Smith states that he has obtained a quote for painting the ceiling of the lodge in the amount of $5,100. 20% contingency will be added and an amendment will be made to the article at the annual meeting.

Annual Meeting location is discussed. The gym is available; but the bathrooms are not. Port-o potties are available outside the gym entrance. Mike Smith makes a motion to hold the annual meeting at Noyes Hall and to order a handicap port-o-potty for the day. Ralph Lutjen seconds. Motion passed 3-0.

Ralph Lutjen makes a motion to have Ron Sandstrom be the spokesperson for the Little Loop project. Mike Smith seconds. Discussion ensues on yesterday’s interaction with the resident and general disruption of the meeting caused when the resident raised his voice and heated discussion ensued. Motion passed 3-0.
Discussion is held on the Board acting properly and completing due diligence on this project to obtain the most cost effective manner of correcting the drainage issue. The resident will be asked to hold any comments for the public comment section of future meetings should he appear unscheduled.

At 9:45 am Ralph Lutjen makes a motion to adjourn the meeting. Mike Smith seconds. Motion passed 3-0.

Respectfully submitted,

Nancy E. Cole
Administrator

[gview file="https://vdoe-nh.org/wp-content/uploads/2018/03/CM020618.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
February 6, 2018

The Board of Commissioners met at 8:00 am on Tuesday, February 6, 2018. In attendance were Commissioners Mike Smith, Ron Sandstrom and Ralph Lutjen. Also in attendance were Kelly Robitaille (hwy) and resident Adam Leiser. The meeting was taped for Madison TV by Tim Hughes.

At 8:00 am the meeting was called to order by Chairman Mike Smith.

1. Agenda

Ralph Lutjen makes a motion to approve the agenda. Ron Sandstrom seconds. Motion passed 3-0.
The action list is reviewed and discussed.

2. Highway Department Report

Kelly Robitaille reports that the motor has failed on the 550 sander. New motor cost is $772. Ralph Lutjen makes a motion to approve purchase of a motor for the F-550 sander not to exceed $800. Ron Sandstrom seconds. Motion passed 3-0.
The Terra Star is in Manchester due to a failure in the rear end of the truck. The work should be covered under warranty.
Ralph Lutjen outlines a discussion held with the engineers and Kelly Robitaille regarding Little Loop. Alternatives are being looked into; reverting to the design with the pipe at the edge of the property line is being considered and priced. Adam Leiser questions the move away from the last plan. Ralph Lutjen outlines that the last design was costly and could fail on the warrant. Adam Leiser outlines prior discussion to not use the boundary line and place the drainage on his property; he has spent money working with the design given previously. The move has been based on cost; the estimate had not been received earlier. Discussion ensues regarding the cost effectiveness of the project, scope of project, reduction of impact to the property at #4 and removal of need to move the existing driveway are discussed. The discussion continues outlining the need to reduce the cost of the project; the receipt of the contractor’s estimate at $16,000 with the previous design will jeopardize approval of the project. All parties want the drainage corrected. Ron Sandstrom outlines that the Board is trying to get the project done at the best cost and protection for VDOE. The reconstruction of the driveway is out of the scope of the VDOE highway crew to complete; potential liability should the District move and rebuild the driveway. Ron emphasizes that everyone wants the project done; the Board is trying to review all options for completing at the best price.
Sand has been delivered.
Salt has been ordered.
Kelly Robitaille will check the area at Muddy Beach at which the propane tank will be set and create the flat area needed.
2018 budget is reviewed and discussed. The highway overtime line is over expended; offset is the part time line item. Ron Sandstrom makes a motion to have all approved purchase orders be deducted from the budget line item. Mike Smith seconds. Discussion on reduction in available funds keeping the Board from over expending a line item as all allocations would be reflected in the expended funds column. Ralph Lutjen outlines the need to correct the budget line items for any purchase order which isn’t fully expended at the end of the year. Ron Sandstrom withdraws the motion. Ralph Lutjen makes a motion to add a committed funds line indicating approved purchase orders to the monthly budget review. Mike Smith seconds. Motion passed 3-0.
Review and discussion of remaining line items continues.

3. Water

Ian Hayes will be in attendance next week.
Ron Sandstrom makes a motion to have Ian Hayes prepare an outline of the chronological time line of the recent water outage. Mike Smith seconds. Motion passed 3-0.
Ron Sandstrom adds that he notified the answering service at 6:30 am of low pressure on Interlaken Circle; the message was delivered to Ian at 9:30.

4. Administration

A safety meeting will be scheduled in February.
Mike Smith makes a motion to approve the VDOE Annual Report as drafted by Ralph Lutjen. Ralph Lutjen seconds the motion. Motion passed 3-0.

5. Accounts Payable

Mike Smith makes a motion to approve 16 checks for a total of $37695.37. Ron Sandstrom seconds. Checks and invoice are reviewed and discussed; $1,200 of the bill from Simply Water will be billed to a property owner. Motion passed 3-0.

6. Minutes

Mike Smith makes a motion to approve the minutes of January 19. Ralph Lutjen seconds. Motion passed 3-0.
Mike Smith makes a motion to approve the minutes of the Public Hearing of January 19. Ralph Lutjen seconds. Motion passed 3-0.

7. Commissioners Reports

Ralph Lutjen discusses the options for the water system bond. The information on the bond projects has been broken down to show the impact. Some of the projects are smaller costs and should be considered to be done outside the bond. Ability to get work completed going forward discussed; there is ability to keep water usage rate reasonable and get projects done.
Ralph Lutjen ranks priorities as tanks and electrical needs. Leveling of the water rate with the bond versus the potential fluctuations to the rate if projects are funded separately going forward is discussed. Discussion on water system priorities is held – the bond covers all high priority needs for the system. Projects are ranked with tanks, electrical, Muddy Beach phase 2, Reinach pressure zone, prv pit upgrades, SCADA upgrades.
The availability of the gym for the annual meeting is to be confirmed with the school.
Mike Smith states he is meeting with a painter for a quote for painting of the ceiling at the lodge.
Mike Smith states he has completed the review of the cost analysis for replacing the 5,000 gallon tanks versus inspecting and lining of those tanks. The analysis will be distributed once typed; was given to Nancy late last week.
Ron Sandstrom makes a motion to send an email blast this week reminding of the date of the Annual Meeting and to send again next week. Mike Smith seconds. Motion passed 3-0.

8. Signature Items

Mike Smith makes a motion to sign the warrant. Ralph Lutjen seconds. Motion passed 3-0.
Mike Smith makes a motion to sign the MS 636 budget form. Ralph Lutjen seconds. Motion passed 3-0.
Mike Smith makes a motion to sign the water system capital reserve fund withdrawal request for $42,000 for the 2017 Muddy Beach project. Ralph Lutjen seconds. Ralph Lutjen summarizes the administrative review from the auditor for the transfer based on appropriation from the fund at the 2017 annual meeting. Motion passed 3-0.

9. Correspondence

NH Department of Environmental Services has sent notice of violation for the repairs done on Grison and Burgdorf which states that no action will be taken against the District as the permits for the proposed culvert replacements have been issued by DES.
Ian Hayes has sent a memo regarding recent events and status of the water system.
Paul Fluet has notified the District that he is working on options for the Grison and Burgdorf road projects that would have more feasible pricing.
The third party electric supplier has sent the monthly review; $108 saved in January.
NH Municipal Association has sent the weekly Legislative Bulletin.
NHMA has sent the bi-weekly News Link.
10. Scheduled Appearances
11. Other Business
12. Public Comments

At 9:15 am Mike Smith makes a motion to enter Non-Public session pursuant to RSA 91-A:3, II (a) employment matters and (e) legal matters. Ralph Lutjen seconds. Motion via roll call Mike Smith yea, Ron Sandstrom yea, Ralph Lutjen yea and the motion passed 3-0.

Motions and votes of Non-Public Session:
Mike Smith makes a motion to seal the minutes of the non-public session. Ralph Lutjen seconds. Motion passed 3-0

At 9:55 am Mike Smith makes a motion to exit Non-Public session and adjourn the meeting. Ralph Lutjen seconds. Motion via roll call Mike Smith yea, Ralph Lutjen yea, Ron Sandstrom yea and the motion passed 3-0.

Respectfully submitted,
Nancy E. Cole
Administrator

[gview file="https://vdoe-nh.org/wp-content/uploads/2018/03/CM013018.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
January 30, 2018

The Board of Commissioners met at 8:00 am on Tuesday, January 30, 2018. In attendance were Commissioners Mike Smith and Ralph Lutjen. Also in attendance was Kelly Robitaille (hwy). The meeting was taped for Madison TV by Tim Hughes.

At 8:00 am the meeting was called to order by Chairman Mike Smith.

1. Agenda

Ralph Lutjen makes a motion to approve the agenda. Mike Smith seconds. Motion passed 2-0.

The action list is reviewed and discussed.

2. Highway Department Report

Kelly Robitaille reports equipment maintenance is being done; cleaning and repairs are being done. Sand has been ordered. Salt supply is good. Ralph Lutjen discusses call with engineers Nick Sceggell and Paul Fluet, with Kelly and Nancy present to explore options to reduce costs for both the Little Loop and Thusis projects. An attempt to reduce impact to the driveway at #4 Little Loop is desired. Correction for the drainage at Thusis could be altered to replacing the culvert without installing the full pre-cast concrete headers and catch basins that are called for. Correction of the drainage issue by replacing the culvert under Eidelweiss Drive is the immediate need.
Jungfrau is discussed. A final plan for correcting the drainage in the area of #15 has not been determined. Kelly Robitaille outlines that placing a culvert across the road from the end of the paved driveway will move water, but will not correct the issues with the driveway. A driveway culvert at #15 would be the best solution for the road drainage.
Work list for spring includes the culvert near #68 Eidelweiss Drive, Thusis area culvert, Little Loop Road drainage and Jungfrau. Mike Smith makes a motion to send a reminder to the property owner of #11 Jungfrau to restore the driveway to submitted plan. Ralph Lutjen seconds the motion and the motion passed 2-0.

3. Water

Tank inspections were held for weather. Completing the inspection prior to the Annual Meeting is still the goal.

4. Administration

A safety meeting will be scheduled in February.
An Asset Management meeting is scheduled for Feb 13.
Mike Smith makes a motion to approve payroll in the amount of $6,606.81. Ralph Lutjen seconds. Report and time cards are reviewed and discussed. Motion passed 2-0.
The draft 2018 Warrant is reviewed. Warrant is posted on website under Annual Meeting Draft Documents, but will be moved to the front page. Mike Smith makes a motion to approve Articles 2 through 23. Ralph Lutjen seconds. Motion passed 2-0.
A list of all segments of the work at the Lodge and Muddy Beach in 2017 will be compiled.
No Commissioners recommendation will be added for Article 24; which is petitioned.

5. Accounts Payable

Mike Smith makes a motion to approve 12 checks for a total of $12,222.26. Ralph Lutjen seconds. Checks and invoice are reviewed and discussed. Motion passed 2-0.

6. Minutes

Mike Smith makes a motion to approve the minutes of January 9. Ralph Lutjen seconds. Motion passed 2-0.
Mike Smith makes a motion to approve the minutes of January 16. Ralph Lutjen seconds. Motion passed 2-0.
Mike Smith makes a motion to approve the minutes of January 23. Ralph Lutjen seconds. Motion passed 2-0.

7. Commissioners Reports
8. Signature Items

Mike Smith makes a motion to sign the auditors request for information from insurance carrier Primex. Ralph Lutjen seconds. Motion passed 2-0.
Mike Smith makes a motion to approve amended PO 236 in the amount of $1,900 for sand. Ralph Lutjen seconds. Motion passed 2-0.
Mike Smith makes a motion to approve PO 238 in the amount of $5,000 for sand. Ralph Lutjen seconds. Motion passed 2-0.
Mike Smith makes a motion to approve PO 239 in the amount of $5,000 for salt. Ralph Lutjen seconds. Motion passed 2-0.
Mike Smith makes a motion to approve PO 240 in the amount of $250 for gravel for Schwyz. Ralph Lutjen seconds. Motion passed 2-0.
Mike Smith makes a motion to sign the Health Trust web portal access approval for the office. Ralph Lutjen seconds. Motion passed 2-0.

9. Correspondence

Granite State Analytical has sent the synthetic organic chemical (SOC) testing results. All results are good.
NH Department of Environmental Services (DES) has sent notice that the District did not obtain funding for the Asset Management Grant. Ralph Lutjen makes a motion to remove the asset management article from the 2018 Warrant. Mike Smith seconds. Motion passed 2-0.
The fourth quarter water usage report has been completed, submitted to NH DES, and accepted.
Final payment for 2017 Coleman Tower Site has been received.
A thank you for the information sent by email to persons registered through the “Stay Connected” option on the website regarding the water outage of last week has been received.
Mark Graffam notified the office of a need to sand the mailbox area; he had spread sand in front of the Conway Daily Sun box for safety. The DPW were notified and treated the area. A thank you was sent to Mark Graffam for having sanded the walkway to the CDS box.
NH Municipal Association has sent the weekly Legislative Bulletin.

10. Scheduled Appearances
11. Other Business

Ralph Lutjen will update the draft of the 2017 VDOE Annual Report.
Ralph Lutjen discusses information for distribution prior to the Annual Meeting; draft of a communication regarding the proposed bond for the water system is reviewed.

12. Public Comments

At 8:34 am Mike Smith makes a motion to enter Non-Public session pursuant to RSA 91-A:3, II (a) employment matters, (e) legal matters, and (c) matters of reputation. Ralph Lutjen seconds. Motion via roll call Mike Smith yea, Ralph Lutjen yea and the motion passed 2-0.

Motions and votes of Non-Public Session:
Mike Smith makes a motion to seal the minutes of the employee matter discussion. Ralph Lutjen seconds. Motion passed 2-0
Mike Smith makes a motion to seal the minutes of the legal matter discussion until the matter is resolved. Ralph Lutjen seconds. Motion passed 2-0.
Mike Smith makes a motion to seal the minutes of the discussion regarding reputation matters. Ralph Lutjen seconds. Motion passed 2-0.

At 10:35 am Mike Smith makes a motion to exit Non-Public session and adjourn the meeting. Ralph Lutjen seconds. Motion via roll call Mike Smith yea, Ralph Lutjen yea and the motion passed 2-0.

Respectfully submitted,

Nancy E. Cole
Administrator

[gview file="https://vdoe-nh.org/wp-content/uploads/2018/02/CM012318.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
January 23, 2018

The Board of Commissioners met at 8:00 am on Tuesday, January 23, 2018. In attendance were Commissioners Mike Smith, Ralph and Ron Sandstrom. Meeting was video-taped by Tim Hughes. Resident Adam Leiser stopped by the meeting.

At 8:00 am the meeting was called to order by Chairman Mike Smith.

Nancy Cole is out sick, minutes by Ron Sandstrom.

Ralph Lutjen makes a motion to share the Little Loop and Thusis documents with Kelly Robitaille for review. Ron Sandstrom seconds. Motion passes 3-0.

Ralph discusses the public hearing budget meeting. Concerned raised over a low budget number provided by a resident for a job lining the tanks.

Ron Sandstrom makes a motion to have the office send an email out thanking the residents for an excellent budget hearing and inviting the community to meet with the Commissioners prior to Annual Meeting to review any concerns, especially if they think they can do the job cheaper or better than the contracted pricing we have. Mike Smith seconds. Motion passes 3-0.

Mike Smith makes a motion to have Nancy Cole follow up on the sewage issue on Huttwil Drive and to meet with Madison Selectmen. Ralph Lutjen seconds. Motion passes 3-0.

Resident Adam Leiser mentioned that he had a tree contractor out reviewing the trees and the work that needed to be done and also mentioned that he is willing to participate in the cost. He was asked to submit a proposal to the office. Resident Adam Leiser was also concerned about being clear who is responsible for the long-term maintenance of the easement area. The Board informed him that the District would be responsible for the maintenance of the easement area.

Ralph Lutjen makes a motion to send out an email blast focused on the water system. In the email add a link to the video taken of the budget hearing. Mike Smith seconds. Motion passes 3-0.

At 9:35 am Mike Smith makes a motion to adjourn the meeting. Ron Sandstrom seconds the motion and the motion passed 3-0.

Respectfully submitted,

Ron Sandstrom
Commissioner

[gview file="https://vdoe-nh.org/wp-content/uploads/2018/02/CM011918.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
January 19, 2018

The Board of Commissioners met at 8:00 am on Friday, January 19, 2018. In attendance were Commissioners Mike Smith, Ron Sandstrom and Ralph Lutjen.

At 8:00 am the meeting was called to order by Chairman Mike Smith.

The budget detail is reviewed and discussed.
Discussion on maintaining the 3% increase for employee wages that has been included is held. Encouraging crew for most cost-effective manner of proceeding with tasks is desired. Establishment of priorities for DPW road work is discussed. Proceeding with ditch work with a focus on Oak Hill side of the District for 2018 is a primary task; Reinach side was worked on in 2017; the area around the ponds was completed in 2016.
A more definitive work plan for the DPW to be able to establish benchmarks is discussed.
Ralph Lutjen and Ron Sandstrom are in favor of salary line items as presented. Mike Smith states he would like to increase it to 5% and may do so at the Annual Meeting.
Efficiency of work needed on District roads can be increased; use of contractors as needed is outlined as an option to review.
The use of the calculated three-year average expenditure to establish the 2018 proposed budget for some line items is discussed. 2% inflation is discussed; oil prices and electricity costs are discussed.
Mike Smith discusses the pump house electric usage and cost report stating that the inefficiency of the old pump at Muddy Beach station shows on the report; usage elevates above the other stations for the time period the pump was on. This report will be brought tonight for use by the Commissioners.
The water projects proposed are reviewed. Loan detail sheet will be included in the handouts.
The budget detail with the difference column will be included in the handouts.
Mike Smith outlines intent not to allow focus to become 2017 expenditures; but keep focus on the 2018 proposed budget amounts.
The Little Loop article cost estimate received is reviewed. Article will be set at $20,000. Some cost offsets are possible for this project.

Intent for discussion points for each article by the Commissioners is established.
The tax impact sheet water rate calculation per article is reviewed. Sheet will be altered for tonight’s meeting for clarity.

Handout will include:
Warrant
Budget with difference column
Loan impact sheet
Tax impact sheet with base water rate calculation with and without loan
Sheet from October public hearing for capital water projects completed since the beginning of VDOE.

The pump house electrical report and highway repair line item detail will be available for reference. The profit & loss expense detail for 2017 will be available for reference.

At 9:45 am Mike Smith makes a motion to adjourn the meeting. Ron Sandstrom seconds. Motion passed 3-0.

Respectfully submitted,

Nancy E. Cole
Administrator

[gview file="https://vdoe-nh.org/wp-content/uploads/2018/02/CM011618.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
January 16, 2018

The Board of Commissioners met at 8:00 am on Tuesday, January 16, 2018. In attendance were Commissioners Mike Smith, Ron Sandstrom and Ralph Lutjen. Also in attendance were Kelly Robitaille (hwy) and resident Adam Leiser. The meeting was taped for Madison TV by Tim Hughes.

At 8:00 am the meeting was called to order by Chairman Mike Smith.

1. Agenda

Ralph Lutjen makes a motion to approve the agenda. Ron Sandstrom seconds. Motion passed 3-0.

The action list is reviewed and discussed.

2. Highway Department Report

Kelly Robitaille reports that a leaf spring was noticed to be cracked on the Terra Star last week. Parts were purchased from Berlin Spring and installed in house to save labor costs and down time. Parts cost was $677. The F-550 was sent to Albany Service Center with a decrease in power. An electrical issue is being diagnosed.
Roads are in good shape
Additional sand has been ordered as supply was low and frozen and ice is in the forecast. Ralph Lutjen makes a motion to increase the PO for sand by $900. Mike Smith seconds. Motion passed 3-0. Mike Smith makes a motion to create an open PO for sand in the amount of $5,000. Ralph Lutjen seconds. Motion passed 3-0. Mike Smith makes a motion to create an open PO for salt in the amount of $10,000. Ron Sandstrom seconds. Discussion ensues on amount to be approved at this time; $5,000 is recommended. Mike Smith moves to amend the amount of approval to $5,000. Ron Sandstrom seconds; amendment passed 3-0. Motion passed 3-0.
The damage reported to Schwyz is discussed. Kelly Robitaille reports a large rock fell in front of and blocked a driveway culvert. Water diverted and washed out a portion of the driveway and a portion of the road down to West Bergamo. Gravel will be needed to repair the area. The undermining of the paved driveway is discussed; Ralph Lutjen outlines the driveway is the property owners’ responsibility. Discussion ensues on an option to manage the paved area while working asphalt next year. Mike Smith makes a motion to approve up to $250 for gravel, delivered by Coleman’s, to repair Schwyz. Ralph Lutjen seconds. Motion passed 3-0.

3. Water

Tank inspections for one Reinach tank and the large tank at the Summit are scheduled for this week. Weather may delay the inspection.
A report of a water leak on Middle Shore near Geneva is being investigated today. If possible, Ian Hayes will attempt to identify the size of the water main in this area. The excavation for the leak may not expose the water main. Depending on difficulty excavating, the main may be exposed to identify the size.

4. Administration

The motion log is reviewed and discussed. The registration form for canoe rack space is being worked on.
Draft inspection form for water line inspections is reviewed. Mike Smith makes a motion to add the psi at the curb stop valve to the form. Ron Sandstrom seconds. Motion passed 3-0.
The cash flow report through 12-31-17 is reviewed.
The payroll report is presented. Mike Smith makes a motion to approve payroll in the amount of $6,782.30. Ron Sandstrom seconds. Report and time cards are reviewed and discussed. Motion passed 3-0.
November and December monthly water usage numbers are reviewed.
Water system electric usage report is discussed. The decline in kilowatt hours used shows the improvements to the water system. This report will be brought to the budget hearing Friday.
Mike Smith makes a motion to approve the Holiday List for 2018. Ron Sandstrom seconds. Motion passed 3-0.
Draft warrant for 2018 and proposed budget are reviewed and discussed.
Article 2; water bond in the amount of $500,000. Options for loan discussed. Alternative options that may exist for the Reinach Pressure Zone creation are discussed. A loan for tanks only in the amount of $150,000 is outlined as an option. Discussion on approaching the State for possible relief based on estimated cost for the pressure zone is discussed. Mike Smith states that the need for the pressure zone has been in the Master Plan since 2005; the zone needs to be created to deliver proper pressure to customers; a reasonable plan has been developed. The system needs to be taken care of and improved; bond should remain at $500,000. Discussion on inspection of tanks only this year so as to prioritize the order for lining the tanks going forward. The benefit of providing a known impact to the water user fee and ability to level the rate with a large loan is discussed.
Article 3; Highway/Operations Budget. Line items are reviewed. Ralph Lutjen recommends no additional increase over the 3% included to salary lines. The medical insurance is a large financial benefit for the employees. Ron Sandstrom outlines that the information gathered has shown that the VDOE is at the bottom of the spectrum regarding salaries. Mike Smith adds that retainage of good employees is desired; a good raise should be given. Discussion continues on the line item for highway salary.
Article 4; some highway something….
Article 5; Old Town Road reconstruction. Mike Smith makes a motion to remove Article 5. Ron Sandstrom seconds. Motion passed 3-0.
Article 6; Lodge repairs. Mike Smith makes a motion to include this article on the warrant. Ron Sandstrom seconds. Motion passed 2-1 with Ron Sandstrom against additional funding for the lodge at this time.
Article 7; storm water management. Mike Smith makes a motion to include this article funded in the amount of $7,800 from the Road Construction Capital Reserve Fund. Ralph Lutjen seconds. Motion passed 3-0.
Article 8; final numbers still needed; expected Thursday.
Article 9; final numbers needed; expected Thursday.
Article 10; Mike Smith makes a motion to include article as written. Ralph Lutjen seconds. Motion passed 3-0.
Article 11; Mike Smith makes a motion to amend article to $25,000. Ralph Lutjen seconds. Motion passed 3-0.
Article 12; Mike Smith makes a motion to include as written. Ron Sandstrom seconds. Motion passed 3-0.
Article 13; Mike Smith makes a motion to include as written. Ralph Lutjen seconds. Motion passed 3-0.
Article 14; Mike Smith makes a motion to include as written. Ron Sandstrom seconds. Motion passed 3-0.
Article 15; Mike Smith makes a motion to include as written. Ralph Lutjen seconds. Motion passed 3-0.
Article 16; Mike Smith makes a motion to include as written. Ralph Lutjen seconds. Motion passed 3-0.
Article 17; Mike Smith makes a motion to include as written. Ralph Lutjen seconds. Motion passed 3-0.
Article 18; Mike Smith makes a motion to include as written. Ralph Lutjen seconds. Motion passed 3-0.
Article 19; Mike Smith makes a motion to include in the amount of $21,450. Ron Sandstrom seconds. Motion passed 3-0.
Article 20; Mike Smith makes a motion to amend article to tank inspections only this year. Ralph Lutjen seconds. Discussion on amending amount is held. Ralph Lutjen makes a motion to include this article in the amount of $126,000 with $20,000 to be funded from the Water Tank Capital Reserve Fund. Ron Sandstrom seconds. Motion passed 3-0.
Article 21; Mike Smith makes a motion to include as written. Ralph Lutjen seconds. Motion passed 3-0.
Article 22; Mike Smith makes a motion to include article in the amount of $32,700. Ron Sandstrom seconds. Motion passed 3-0.
Article 23; Mike Smith makes a motion to include article in the amount of $65,826. Ralph Lutjen seconds. Motion passed 3-0.
Ron Sandstrom makes a motion to reduce the gravel budget to $10,000 and asphalt to $7,000. Mike Smith seconds. Motion passed 3-0.
Mike Smith makes a motion to have Nancy Cole contact Eaton, Albany, Freedom and Madison for salary and benefit level comparisons. Ralph Lutjen seconds. Motion passed 3-0.

5. Accounts Payable

Mike Smith makes a motion to approve 30 checks for a total of $39,542.09. Ron Sandstrom seconds. Check and invoice are reviewed and discussed. Motion passed 3-0.

6. Minutes

Mike Smith makes a motion to approve the minutes of January 3. Ralph Lutjen seconds. Ralph Lutjen amends minutes to include Kelly Robitaille request for review of the proposed salary line item for 2018 and non-public session with the Commissioners. Motion, as amended, passed 3-0.

7. Commissioners Reports

Mike Smith makes a motion to allow Mike Smith to do a budget analysis for replacement of the 5,000-gallon tanks for the water system versus lining of those tanks. Ron Sandstrom seconds.
Mike Smith makes a motion to not have a new propane fireplace log placed at the lodge. Ralph Lutjen seconds. Motion passed 3-0.
Mike Smith makes a motion to have the ceiling in the lodge painted if funds allow. Ron Sandstrom seconds. Motion passed 3-0.
Mike Smith makes a motion to add a warrant article for pump house security in the amount of $12,500. Ralph Lutjen seconds. Motion passed 3-0.

8. Signature Items

Mike Smith makes a motion to approve PO 234 in the amount of $550 for chains. Ralph Lutjen seconds. Motion passed 3-0.
Mike Smith makes a motion to approve PO 235 in the amount of $6,000 for salt. Ralph Lutjen seconds. Motion passed 3-0.
Mike Smith makes a motion to approve PO 236 in the amount of $1,000 for sand. Ralph Lutjen seconds. Motion passed 3-0.
Mike Smith makes a motion to approve PO 237 in the amount of $650 for a mirror for the Terra Star. Ralph Lutjen seconds. Motion passed 3-0.

9. Correspondence

Granite State Analytical has sent the first of the chemical testing results and the monthly bacteria and pH testing results. All results are good.
NH Municipal Association has sent the weekly Legislative Bulletin. Numerous bills are being followed, including 4 that would affect the Right to Know law, RSA 91-A.

10. Scheduled Appearances

Adam Leiser is informed that the drawings for Little Loop have been received. Ralph Lutjen adds that a review of the area was conducted with himself and contractor Bob Wirling to obtain pricing for the project. The estimate is expected Thursday. The disturbance area of the project appears to require removal of 5-6 trees. Demarcation of the project to identify VDOE work and costs and property owner work and cost will be determined should the project be approved at the annual meeting. An easement request will be drafted prior to construction. Adam Leiser states that he will agree to the easement. Ralph Lutjen adds that the tree removal does not appear to be a major issue. Adam Leiser questions that if the moving of the driveway is part of the VDOE drainage design would the majority of cost be incurred by the VDOE? Adam adds that he would split 50/50 any additional tree work above the $1,800 quote already received by the District. Ralph Lutjen recommends discussion once the estimate is received. Additional discussion will be needed on what portion of the project would be the responsibility of the homeowner and that portion that the VDOE will fund. Adam Leiser requests that all costs be known prior to construction so as to avoid a “nickel and dime” situation during the project. Ralph Lutjen reiterates that the estimate is expected Thursday; fairness to all parties is primary goal. Adam Leiser questions the impact of the driveway across the street from the proposed drainage project and is informed that the work needed at that property is all within the VDOE right of way and will be handled by the District with that property owner.

11. Other Business

Mike Smith makes a motion to schedule a Commissioner meeting for Friday, January 19 at 8 am. Ron Sandstrom seconds the motion. Motion passed 3-0.

12. Public Comments

At 10:42 am Mike Smith makes a motion to adjourn the meeting. Ron Sandstrom seconds. Motion passed 3-0.

Respectfully submitted,

Nancy E. Cole
Administrator

[gview file="https://vdoe-nh.org/wp-content/uploads/2018/02/CM010918.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
January 9, 2018

The Board of Commissioners met at 8:00 am on Wednesday, January 3, 2018. In attendance were Commissioners Mike Smith, Ron Sandstrom and Ralph Lutjen. Also in attendance were Kelly Robitaille (hwy), Ian Hayes (water operator) and resident Adam Leiser. Engineers Nick Sceggell and Paul Fluet are contacted via telephone during the meeting. The meeting was taped for Madison TV by Tim Hughes.

At 8:00 am the meeting was called to order by Chairman Mike Smith.

1. Agenda

Ralph Lutjen makes a motion to approve the agenda. Ron Sandstrom seconds the motion and the motion passed 3-0.

The action list is reviewed and discussed.

2. Highway Department Report

Salt and sand have been ordered. Equipment is ready for the next storm. Use of brine is discussed; works well, reduces active temperature range for the salt and reduces the bouncing of salt when applied so that it remains on the road. Supply will continue to be purchased from Coleman’s as needed.
Roads are in good shape; a good job was done with the recent storm. The benefits of the ditch work and road widening of the last two years shows in the ability to keep the roads clear.
Budget line items for the proposed 2018 budget are discussed. Kelly Robitaille requests a non-public session for salary discussion. Mike Smith states that he believes the line items are low; 3% is not much for a raise. Increasing the lines to allow for a 5% raise is recommended by Mike Smith.
The ability to increase sand and salt lines at the Annual Meeting if needed is outlined.
The highway repair line item will be reviewed.

3. Water

Mass Tank is scheduled to inspect the tanks on January 17. Water operator Ian Hayes will have the tanks drained and open prior to the arrival of the Mass Tank personnel. An inspection observation will be requested. Weather will be a factor for the inspection.
The wet area on Grison is discussed. Ian Hayes states he has shut the area down and not had a substantial drop in water flow; a large leak would be expected to drop the flow 10 or more gallons per minute. Based on this result, it does not appear that this is a water system leak. Known issues with groundwater exist in this area. The area will be watched. The DPW will fill the pothole as needed and the area will be investigated in the spring.
The water budget is reviewed.
Projects for the water system are discussed. The need to obtain bids on some projects is discussed. The estimates requested are discussed; objective is to get appropriate costs for the projects. Ian Hayes outlines the differences in size of the projects and scope of each parties’ involvement as factors that can be difficult to estimate; time allowed for each project will be established to allow for extras that may be needed. If projects are done with current vendors on time and material construction basis, the total costs will most likely be below the estimates. When a contract exists through a bid process; the cost is set.
The expectations of the Board are outlined; best effort for most reasonable project cost.

4. Administration

A safety meeting was held last Friday.
Water shut offs for non-payment have been done.
Mapping information for the isolation valve map update is being worked on.
The 2018 proposed budget is reviewed. No additional changes at this time.
The draft 2018 Warrant is reviewed. Final numbers are being compiled for updating estimates used in the draft. All details will be needed for the Annual Meeting. The estimate for building the new pump house needed for the Reinach Pressure Zone is being worked on. Mike Smith makes a motion to have engineer Nick Sceggell produce an estimate for Reinach Pressure Zone phase 2. Ron Sandstrom seconds the motion and the motion passed 3-0.
The wording for the bond article for the water system is to be reviewed by the Department of Revenue and legal counsel prior to being finalized.
The article for reconstruction of Chocorua View Drive will be updated to Old Town Road.
The estimates for Little Loop and Thusis projects are being worked on.
The water articles will be arranged to group those articles that would be included in the bond together at the end of the warrant.
The tax impact and estimated water impact will be put together for review. Concern for the impact of the warrant is discussed. The ability to level the water rate with the bond option is discussed. The challenge of getting the information to the voters is outlined; low participation at meetings is discussed. Discussion is held on the impact to the water rate should the bond fail and the projects be voted individually.

5. Accounts Payable

Mike Smith makes a motion to approve 1 check for a total of $2,175.92. Ron Sandstrom seconds the motion. Check and invoice are reviewed and discussed. Motion passed 3-0.

6. Minutes
7. Commissioners Reports

Ralph Lutjen discusses an encounter with a snowmobile that was being used on Saint Moritz Drive. Discussion is held on signage; it is posted on the bulletin board at the mailboxes that recreational vehicles, OHRV’s and ATV’s are not allowed on public roads. Madison Police will be notified of the snowmobile on the roads.

8. Signature Items
9. Correspondence

Residents have sent questions regarding the recent posting of the Neighborhood Watch signs. An informational sheet has been developed. Ralph Lutjen makes a motion to put the information on the website. Ron Sandstrom seconds the motion. Discussion is held on the lack of notification to property owners regarding the program from the Eidelweiss Property Owner’s Association, who proposed and paid for the signage. Motion passed 3-0.

10. Scheduled Appearances

Resident Adam Leiser has attended the meeting to join in the discussion with engineer Nick Sceggell regarding the proposed Little Loop drainage corrections. Mr. Leiser states that the two-foot increments on the updated drawings are too big; original drawing by Mr. Leiser’s engineer used a one foot increment scale. Adam Leiser questions the impact to trees on his property as the design moves the driveway closer to the house. The slope of the property is also discussed. Ralph Lutjen outlines that the design needs to be finalized to obtain a number for the Annual Meeting. Specifications on the easement, including size and distance from property line, are needed to draft the needed drainage easement.
Engineer Nick Sceggell is contacted by phone. Engineer Paul Fluet is conferenced into the call.
Engineer Nick Sceggell is asked if a budget number can be created for phase 2 of the proposed Reinach Pressure Zone project by next week.
The Thusis project is discussed. Nick Sceggell states that he is waiting for final delineation marking on a map from Thorne Surveyors for the boundary line along Thusis Beach driveway/parking area. The existing drawing can be used for obtaining a quote.
Little Loop is discussed. The need to finalize the plans is outlined. Draft is reviewed. Slope will be matched to add cover over the culvert pipe proposed. Additional elevation information will be added to areas within the design for added reference. The culvert outlet will have a headwall added to the design as well as a spot elevation mark. Nick Sceggell will discuss the updates with Adam Leiser’s engineer, Jim Rines. Potential impact to trees near the house with the updated location of the driveway is discussed. The number of trees that will be impacted is unknown at this time. A limit of grading impact will be shown for the driveway; any trees within the area will need to be removed. Ralph Lutjen makes a motion to have Ralph Lutjen work with Kelly Robitaille to check the impact area. Mike Smith seconds the motion and the motion passed 3-0. Estimates for the project will be obtained using Barry’s Tree Service and contractor Bob Wirling. The driveway specifics are in the plan; 12” base with 6” top gravel. Ralph Lutjen requests the updated drawings by Friday. Nick Sceggell agrees with the requested time line.

11. Other Business

Ron Sandstrom makes a motion to request Attorney Chris Boldt to come to the Annual Meeting. Mike Smith seconds the motion and the motion passed 3-0.
Quotes have been received from Federal Piping for various needs within the District.
Ralph Lutjen makes a motion to approve job 1 and job 2 for a total of $1,500. Ron Sandstrom seconds the motion and the motion passed 3-0.
Mike Smith makes a motion to approve job 3 for a total of $2,240 to be paid for by encumbered funds for Muddy Beach upgrades. Ron Sandstrom seconds the motion and the motion passed 3-0.
Mike Smith makes a motion to approve job 4 and job 5 with the lodge portion to be paid for by encumbered funds for the lodge repairs. Ralph Lutjen seconds the motion and the motion passed 3-0.
Mike Smith makes a motion to accept and sign the Federal Piping quote. Ralph Lutjen seconds the motion and the motion passed 3-0.
The estimates for the road projects for Grison and Burgdorf are discussed. Alternate solutions are desired. Mike Smith makes a motion to review these projects in March. Ron Sandstrom seconds the motion and the motion passed 3-0.

12. Public Comments

At 9:05 am Mike Smith makes a motion to enter Non-Public session pursuant to RSA 91-A:3, II (d) legal. Ralph Lutjen seconds the motion. Motion called via roll call Mike Smith yea, Ron Sandstrom yea, Ralph Lutjen yea and the motion passed 3-0.

Motions and votes of non-public session:
Mike Smith makes a motion to seal the minutes of this session until the matter is resolved. Ron Sandstrom seconds the motion and the motion passed 3-0.

At 9:10 am Mike Smith makes a motion to exit Non-Public session and resume public meeting. Ron Sandstrom seconds the motion. Motion called via roll call Mike Smith yea, Ron Sandstrom yea, Ralph Lutjen yea and the motion passed 3-0.

At 10:50 am Mike Smith makes a motion to enter Non-Public session pursuant to RSA 91-A:3, II (a) employment matters and (e) property. Ron Sandstrom seconds the motion. Motion called via roll call Mike Smith yea, Ron Sandstrom yea, Ralph Lutjen yea and the motion passed 3-0.

Motions and votes of non-public session
Mike Smith makes a motion to add a warrant article for upgrades to water system security. Ralph Lutjen seconds the motion and the motion passed 3-0.

At 11:40 am Mike Smith makes a motion to exit non-public session and adjourn the meeting. Ron Sandstrom seconds the motion and the motion passed 3-0.

Respectfully submitted,

Nancy E. Cole
Administrator