2018 Documents

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Included in this newsletter

  1. Upcoming events.
  2. Featured Topic (Strategic planning)
  3. Breaking news and current events
  4. Water Bill Reminder
  5. Tax Bill Reminder
  6. Website updates
  7. How to contact the District of Eidelweiss District office and the Commissioners.
  8. Links to Commissioners and Committee Meeting minutes.

Upcoming events

  • Aug 04 - Aug 12      Madison Old Home Week   Full schedules available throughout Town
  • Aug 05 2:00 pm      EPOA scavenger hunt; begin at Eidelweiss Beach
  • Aug 11 3:00 pm      EPOA Family games at Eidelweiss Beach
  • Aug 15 1:00 pm      Asset Management Committee at the Eidelweiss office
  • Aug 18 9:00 am      EPOA meeting at the Lodge.
  • Aug 18 5:00 pm      EPOA Pig Roast at the Lodge
  • Aug 19 2:00 pm      EPOA Family Fun at Eidelweiss Beach
  • Aug 25 6:00 pm      EPOA Family games at the Lodge
  • Sept 22 all Day       Hazardous Waste Disposal – CONWAY TRANSFER STATION
  • Every Tue. 8:00 amCommissioners meeting at the Eidelweiss District Office.

Strategic Planning for VDOE

Many improvements within the District have occurred in the last 5-10 years.  With the addition of a dedicated Asset Management Team, extensive planning efforts are being completed for the long-term benefit of the VDOE.  With a capital improvement plan that has been carefully developed, the Commissioners are able to make focused decisions for actions.

The Water System has undergone tremendous improvements including upgrades to the SCADA system, well rehabilitation at Muddy Beach as well as booster pump replacements with variable frequency drives, pump house upgrades to Oak Station and Jungfrau station, tank inspections for the 30,000-gallon storage tanks and lining of the 30,000-gallon tank at Summit station, Planning is underway for replacement of the Reinach tanks, which were not candidates for lining.  Planning is also be done with a full cost analysis for replacement of the 5,000-gallon tanks within the system.

The equipment being used by the DPW is in good shape and included in the strategic planning based on anticipated useful life.  The F-550 is scheduled for replacement in 2019.  Specifications and pricing are being developed for proposal of a replacement for this truck.

Regular road maintenance, including ditching and culvert work, has been focused on for the last three years.  The VDOE now has a full culvert inventory of all road culverts including GPS coordinates.  Snow plow operations have benefited from the addition of brine as a tool to fight ice and the ponds will benefit long term from reduction of road salt.

The DPW crew has been completing courses and maintaining certifications through the UNH Technology Transfer Center Road Scholar program.  The reduced turnover in staff of the last 5 years has been beneficial as the crew gains additional skills to keep the roads in great condition.

Upcoming News Letter Focus Topic:

  • Tank replacement and the Reinach pressure zone

Breaking News and Current Events:

  • Commissioner Ron Sandstrom has returned to the private sector to focus on his businesses. His position will be filled at the next annual meeting.
  • The Reinach water system tank planning is ongoing with input from the districts engineers. A working meeting with DES is being scheduled to take place.  When the schedule is ready, a notice will be sent out through the VDOE email list to provide the location and timing for the meeting.
  • Meetings took place with Conway Water District with a review of their accounting software and practices along with a look into how they handle flex time. The district is looking into an upgrade to the accounting system.  The software being reviewed is made for municipal governments and fully compliant with current regulations.  Many of the current manual processes are included in the proposed system which will benefit both record keeping and workflow.

Water Bill Reminder: 

This is a friendly reminder that the water bill was due on 5/1. A late payment penalty was assessed to any property owners who have not paid this bill. Any property owners who haven’t paid by August 1st will be assessed an additional $100 late fee.

Tax Bill Reminder:

Taxes were due in the town of Madison on July 5, 2018.

Website updates

If you have photos of the district and would like to share them so that they may be included on the site, please send them to office@vdoe-nh.org.  We will review and select the best photos for use with the site.

How to contact the District Office:

  • The VDOE has an official website and sends out emails with emergency notifications. Be sure to visit the website at www.vdoe-nh.org and enroll.
  • The VDOE has a “see something / say something” policy. Anyone who sees something suspicious or unusual should report it for the benefit of the VDOE community to the Madison Police at 603-367-8334 (non-emergency line).
  • Office hours and guidelines have been added to the website to make it more convenient to schedule appointments with the District administrator. Click Here for Office Hours.

The office can always be contacted via email with questions, concerns and suggestions. Messages will be forwarded from the office to the commissioners. The email address is office@vdoe-nh.org

Links to Commissioners and Committee Meeting minutes:

Please take a few moments to review the minutes from these hard-working groups.

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[gview file="https://vdoe-nh.org/wp-content/uploads/2018/07/CM071018.pdf"]

VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
July 10, 2018

The Board of Commissioners met at 8:00 am on Tuesday, July 10, 2018. In attendance were Commissioners Mike Smith and Ralph Lutjen. Also in attendance were Kelly Robitaille (hwy), Ian Hayes (water operator) and resident Jay Buckley. The meeting was taped for Madison TV by Tim Hughes.

At 8:00 am the meeting was called to order by Chairman Mike Smith.

1. Agenda

Ralph Lutjen makes a motion to approve the agenda. Mike Smith seconds. Motion passed 2-0.

The action list is reviewed and discussed.

2. Highway Department Report

Kelly Robitaille reports that pot holes on Chocorua View and Aspen have been repaired. Increase of the asphalt line is discussed.
Kelly Robitaille has looked at the merry-go-round at the playground. The bearings appear to be gone; ride is not stable. Mike Smith makes a motion remove the merry-go-round and send a letter to EPOA informing them the merry-go-round was removed for safety reasons. Motion passed 2-0.
Merry-go-round will be removed tomorrow when backhoe is back in service.
Backhoe is at Albany Service Center for broken motor mount. Chadwick Ba-Ross has been notified. No ongoing issues with motor mounts on backhoes are known.
Sand is available for $8.50 per ton from High Street Sand & Gravel. Ralph Lutjen makes a motion to approve up to $3,000 for sand. Mike Smith seconds. Motion passed 2-0.
Ability to take comp time is discussed. Banking comp time for use at a later time in lieu of salary is discussed. Discussion on keeping records clean is held. Hours worked must be shown in proper payroll period. Mike Smith makes a motion to contact the Attorney for guidance on this option. No second. Mike Smith motion contact Madison or Conway on comp time policy wording. Ralph Lutjen seconds. Motion passed 2-0.
All trucks are in good condition.
Road grading is being done around the District.
Developing a specification for a new truck is discussed. Ralph Lutjen makes a motion to have Kelly Robitaille prepare specification for a replacement truck. Mike Smith seconds. Motion passed 2-0.
Ralph Lutjen discusses survey completed with DES representatives and UNH storm-water management last Friday. A driveway culvert on Lugano is blocked and will be cleared.
Mike Smith discusses test digging with Ian Hayes to locate the end of the 8-inch line around the pond.
Tony Eldridge is working with the crew 2 – 3 days per week.
The culvert installation on Eidelweiss Drive will be scheduled for mid-August.
Culverts are being cleaned and cleared as roads are worked.

3. Water

Ian Hayes outlines that the Reinach tanks are back on line.
Tom Therrien will be contacted for status of the intrusion alarms for the pump houses.
Leak at Lugano identified yesterday with leak detection. Leak is close to where the water is surfacing. Repair will be done next week. Additional leak detection will be done after the repair is complete. A temporary shut down will be done on Monday of next week to confirm where the shutdown is needed for the repair. Possible water outage will be posted.
Lining of 30,000-gallon Summit tank is scheduled for tomorrow.
Muddy Beach pump has not yet been repaired. A follow up will be done after this meeting.
Discussion on placing bid spec for Reinach Pressure Zone on hold until finalization of the tank issue. If a cast-in-place tank is the proper solution, this will be the project bid this fall.
Discussion on storage and increasing the total gallons stored is held. The original plan being reviewed is for a 75,000-gallon tank. NH DES will have input on the total gallons needed. A meeting is being requested with Rick Skarinka of DES.
Curb stop valve locating will be scheduled for the end of July.
Ian Hayes is notified of request to locate end of 3-inch water main to 8-inch water main in the Altdorf/Interlaken/Middle Shore area to be checked. Locating the transfer to the 3-inch will allow calculation of remaining 8-inch replacement around the back-side of the ponds. This will be looked at this fall.
Year-to-date water budget is reviewed. Electrical use is discussed. Overall system status, water usage, leak at Lugano all contribute to electrical usage in the pump houses.
Ian Hayes reports Sodium Hydroxide is needed.

4. Administration

The June water usage is reviewed; in line with historical.
The June pump house electricity usage and cost report is reviewed.
The status of the water billing for 2018 is reviewed and discussed.
Cost analysis will be completed for tank options. Verification of all costs will be done and a benefit analysis will also be done. Standard practice for lining and inspecting will be included in the analysis.
Isolation valve mapping is in process; one additional data point will be completed.

5. Accounts Payable

Mike Smith makes a motion to approve the manifest of 16 checks for a total of $47,209.49. Ralph Lutjen seconds. Checks and invoices are reviewed and discussed. Motion passed 2-0.

6. Minutes

Mike Smith makes a motion to approve the minutes of 7-03. Ralph Lutjen seconds. Motion passed 2-0.

7. Commissioners Reports

Ralph Lutjen discusses establishing the 5-year averages for VDOE budget lines. This will be completed for Board review.
UNH and DES were in the District Friday. Review of Geneva Beach was done. Classification of a stream in the area was looked at; it is a stream. UNH design will incorporate stream crossing needs. Silt build-up in the middle pond was reviewed.
Since they were present; DES was requested to look at a foot bridge placed over a stream that has been complained about. No permit from DES would be needed; foot bridge is OK.
Ralph Lutjen discusses offer to review special transactions on a monthly basis with Nancy Cole and Treasurer Dinah Reiss. Fund balances and transactions would be looked at; including all existing warrant articles. At year-end, outstanding bills and open purchase orders would be reviewed.

8. Signature Items

The EPOA has submitted 5 dates for use of the lodge:
Mike Smith makes a motion to approve use of the lodge on 7/21. Ralph Lutjen seconds. Motion passed 2-0.
Mike Smith makes a motion to approve use of the lodge on 7/28. Ralph Lutjen seconds. Motion passed 2-0.
Mike Smith makes a motion to approve use of the lodge on 8/18. Ralph Lutjen seconds. Motion passed 2-0.
Mike Smith makes a motion to approve use of the lodge on 9/15. Ralph Lutjen seconds. Motion passed 2-0.
Mike Smith makes a motion to approve use of the lodge on 10/13. Ralph Lutjen seconds. Motion passed 2-0.
Discussion on scheduling meeting with Rick Skarinka of NH DES; any lodge use approval would be rescinded to allow for the meeting with the State.

9. Correspondence

The property owner of 4 Little Loop’s engineer has responded to the VDOE engineer. Initial email from resident was less than reasonable; apology did come through after.
Resident at 21 Chocorua View Drive has sent a request to repair the hole in the road near his house. This has been done.
A bicycle that was left at Boulder Beach has been stored for safe keeping. Madison Police have been notified that VDOE has the bicycle.
Complaints regarding dogs on the beaches and playground have been received. Persons are informed to contact Madison Police.
Primex has sent notice of the cyber coverage included with the VDOE liability policy.
Notification of peak electricity usage monitoring was received for July 3.
NH Municipal Association has sent the bi-weekly News Link. A 91-A seminar on voluminous requests will be held Wednesday, July 25 at 12 pm. The office has registered for this webinar. This will be posted for the Commissioners to attend.

10. Scheduled Appearances
11. Other Business
12. Public Comments

Jay Buckley discusses leak detection and potential damage to the road bed from a leak. Investigating purchase of leak detection equipment is recommended. This will be looked into.

At 9:16 am Mike Smith makes a motion to adjourn the meeting. Ralph Lutjen seconds. Motion passed 2-0.

Respectfully submitted,

Nancy E. Cole
Administrator

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[gview file="https://vdoe-nh.org/wp-content/uploads/2018/07/AssetMngmnt-06-14-18.pdf"]

VILLAGE DISTRICT OF EIDELWEISS
Asset Management Committee Meeting
June 14th, 2018

The Asset Management Committee met at 1:02 pm exactly on Thursday, June 14th, 2018. In attendance were Committee members Nancy Cole, Tommy Gunn, Ralph Lutjen, Mike Smith and Dinah Reiss. The meeting was filmed.

At 1:07 pm the meeting was called to order by Chairwomen Nancy Cole.

Chairwomen Nancy Cole passed out documents associated CIP plan and agenda.

Mike Smith makes a motion to accept the minutes from May 15th, 2018, Ralph Lutjen seconds all members voted yes for approval.

Chairperson Nancy Cole passed out the agenda and reviewed the goals of the meeting.

Agenda Items:

1. Review CIP – Nancy Cole reviewed the specific updates to the CIP since April 15th, 2018 meeting, which included cumulative updates in all categories.
• Note: Although discussed at the end of the meeting the Commissioners have voted to place the CIP document on the VDOE webpage, to be located in the Asset Management section of the website. This document will be a living document and updated as changes approved. A special note will be included on header of the document stating such and date to reflect the date a change is made. Residents will be encouraged to make sure when reviewing they have the most recent edition of the CIP document. As a living document, frequent changes can be expected.
• Trucks and Equipment: Chairperson Nancy Cole suggests the trucks and equipment section of the CIP reflect the most recent updates. Chairperson Cole also suggests that the process to collect the specifications and quotation to prepare the warrant article for the 2019 annual meeting. This process should be completed by the end of the 2018 year. Current maintenance personnel will be asked to start that process.
• Buildings: Much discussion took place on the current planning for the buildings specifically the salt shed, cabana and lodge. In summary, the commissioners will solicit a professional report of the facility condition of the cabana. Also, Ralph Lutjen suggests a plan needs to be developed for the Cabana future use. First step will be to get the Cabana facility condition assessment completed. As well Nancy Cole will start the process of reviewing the sale shed access with the maintenance personnel and develop a plan to limit access and protect the material designated for VDOE use. The CIP will be updated based on today’s discussions.
• Roads: Review of the 2018/2019 and beyond items was discussed specifically proposed Grison and Burgdorf and their prosed costs and timing. It was agreed to move proposed project time line and costs out one year for each project, please see CIP document for specific changes. Other roads were discussed and Nancy will follow-up with Kelly and insure remainder of the proposed projects are aligned with the maintenance team.
• Water: Much discussion on the situation of the tanks after the failure of the Reinach tank inspection and proposed planning and projects took place. It was agreed to table all discussion on needs, proposed projects, timing and costs until the final report from Mass Tank is completed after the inspection of the second Reinach Tank. Full report is expected in late June for discussion at the July meeting.
2. Mapping Update – Ron Sandstrom working with Chad Roberge of Avitar on isolation valve maps
3. CSV Update - Mike Smith to complete CSV location information late spring / early summer with Ian Hayes.
4. Next Meeting – Monday July 9th, 2018 @ 1:00PM.

At 1:57 pm Nancy Cole makes a motion to adjourn the meeting. Ralph Lutjen seconds. Motion passed unanimously with all members voting yes.

Respectfully submitted,

Tommy Gunn
Committee Member

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[gview file="https://vdoe-nh.org/wp-content/uploads/2018/07/CM070318.pdf"]

VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
July 3, 2018

The Board of Commissioners met at 8:00 am on Tuesday, July 3, 2018. In attendance were Commissioners Mike Smith, Ron Sandstrom and Ralph Lutjen. Also in attendance was Kelly Robitaille (hwy). The meeting was taped for Madison TV by Tim Hughes.

At 8:00 am the meeting was called to order by Chairman Mike Smith.

1. Agenda

Ralph Lutjen makes a motion to approve the agenda. Ron Sandstrom seconds. Motion passed 3-0.

The action list is reviewed and discussed.

2. Highway Department Report

Kelly Robitaille reports that the driveway culvert installation for 16 Little Shore has been scheduled for July 30. Mike Smith makes a motion to approve a purchase order in the amount of $250 for purchase of the culvert. Ron Sandstrom seconds. Motion passed 3-0.
Kelly Robitaille states that work will be done on Porridge Shore the end of this week. Purchase of ledge pack is discussed. Kelly Robitaille would like to obtain 4 loads. Discussion on purchase from the gravel line item and needs for the remainder of the summer. Ralph Lutjen makes a motion to authorize up to $1,600 for ledge pack. Mike Smith seconds. Motion passed 3-0. Kelly Robitaille discusses beginning the removal of limbs and stacking the branches on the sides of the roads in areas where work is being done. Al limb attachment is needed for the saw. Ron Sandstrom makes a motion to approve up to $275 for purchase of limb attachment for the chain saw. Ralph Lutjen seconds. Motion passed 3-0. Ron Sandstrom makes a motion to place a notice on the website to inform property owners outlining the intent to pile the brush for removal in the fall. Ralph Lutjen seconds. Motion passed 3-0.
Budgets are reviewed and discussed. Line items reviewed. Part time and overtime line items discussed as offsetting each other. Discussion on part time employee beginning to work with the DPW Thursday this week. Planning on hours for the part time employee is done. Review of repairs and supplies is done. Discussion on sand and purchasing at lower cost over the summer. Kelly Robitaille will get the summer price per ton for sand.
Overall, highway budget is 55%; ok for this time of year.

3. Water

Discussion on receipt of the Mass Tank report on the tanks.
Option to line the Summit tank next week is available from Mass Tank. Ralph Lutjen makes a motion to contract Mass Tank for the lining. Ron Sandstrom seconds. Motion passed 3-0. Discussion ensues. Ralph Lutjen outlines discussion with Engineer Paul Fluet yesterday. It is still an unknown as to when the tanks may leak, indicating full failure. Risk exists but may not be an imminent emergency. Discussion on ability to replace tank in kind for $68,000 – will be verified with Mass Tank that this would be full cost. Option of holding an emergency meeting to authorize replacement of the Reinach tanks is discussed. Discussion on implementing the cast in place tank design is outlined. Acceptance of risk is discussed if no action until 2019 Annual Meeting. Discussion continues. DES will need to give input on the total gallons of storage needed. Ralph Lutjen discusses replacing one tank to secure the system. Mike Smith outlines adding the cost of inspection and lining every 5 years to the cost. Mike Smith makes a motion to have the office contact Mass Tank for the average 5-year cost for inspection and lining. Ron Sandstrom seconds. Discussion continues. Motion passed 3-0. Mike Smith makes a motion to send contact to Rick Skarinka and Paul Fluet for scheduling dates for the meeting. Ron Sandstrom seconds. Motion passed 3-0. Discussion on ability to detect a leak in the tanks is held.
Ron Sandstrom makes a motion to request Paul Fluet be included in the Asset Management Committee meeting next Monday at 1 pm. Mike Smith seconds. Discussion on the long-term needs of the system is held. Discussion on holding a special meeting is held with engineer present to outline best solution for the District. Input from the State is needed; all players at the table for discussion is needed. Motion passed 3-0.

4. Administration

Mike Smith held a safety meeting last week.
Budgets are reviewed and discussed.
Mike Smith makes a motion to approve payroll in the amount of $5,556.98. Ron Sandstrom seconds. Report and time cards are reviewed and discussed. Motion passed 3-0.

5. Accounts Payable
6. Minutes

Mike Smith makes a motion to approve the minutes of 6-26. Ron Sandstrom seconds. Motion passed 3-0.

7. Commissioners Reports

Ron Sandstrom discusses having office contact an accountant to meet with Board for review of what benefits an accountant could give to the District. Ralph Lutjen outlines review of updated software which is pending; not in favor of this exercise. Ron Sandstrom in favor of creating a process where all Boards will benefit. Ralph Lutjen requests a statement outlining what Ron Sandstrom would expect this person to do.
Ron Sandstrom outlines having Communication Committee change Chair every 4 months. Ralph Lutjen in favor – Communication Committee will discuss.
The recent newsletter is discussed. Board is pleased with improvements in the document. Ralph Lutjen recommends additional details be included on topics; missed opportunity to highlight the tough winter when discussing the truck incident.
Updating the auto-response for the VDOE email is recommended by the Communication Committee. Wording will be drafted and submitted to the Board for review.
Discussion on 4 persons being present at Saturday’s Communication Committee is held.
Meeting with DES and engineers could be held at the lodge. Mike Smith discusses that the intent will be to keep discussion among the officials present.
No draft minutes will be approved for distribution.
Ron Sandstrom makes a motion to put Mass Tank report on the website. Mike Smith seconds. Motion passed 3-0.
Discussion is held on the EPOA bulletin board at the Huttwil mailbox area. There is no documentation on file that approves use of VDOE property. Mike Smith makes a motion to pursue an agreement with the EPOA regarding the bulletin board. Ralph Lutjen seconds. Ralph Lutjen not in favor; has never been an issue. Motion failed 0-3.
Mike Smith discusses review to be scheduled with North Conway Water of their accounting system.

8. Signature Items

Mike Smith makes a motion to sign the response to the communication committee. Ron Sandstrom seconds. Motion passed 3-0
Mike Smith makes a motion to sign the driveway permit for construction for 9 Lucerne. Ralph Lutjen seconds. Motion passed 3-0.
Mike Smith makes a motion to sign the request to the Town of Madison for a public hearing on re-addressing Jungfrau Rd. Ron Sandstrom seconds. Motion passed 3-0.
Mike Smith makes a motion to sign the letter to the LPC. Ron Sandstrom seconds. Motion passed 3-0.
Mike Smith makes a motion to sign the request to use the lodge from a resident for August 12-14. Ron Sandstrom seconds. Motion passed 3-0.
Mike Smith makes a motion to sign the withdrawal in the amount of $2,000 from the Water System Capital Reserve Fund for design of the Como and Jungfrau PRV put upgrades needed. Ron Sandstrom seconds. Motion passed 3-0.
Mike Smith Makes a motion to sign the withdrawal in the amount of $1,989.00 from the Road Construction Capital Reserve Fund for updating DES permits for the Grison and Burgdorf road culvert designs. Ron Sandstrom seconds the motion. Motion passed 3-0.
Mike Smith makes a motion to sign the withdrawal in the amount of $378.88 from the Office Equipment CRF for the new laptop computer. Ron Sandstrom seconds. Motion passed 3-0.
Mike Smith makes a motion to sign the Water Operator’s renewal contract. Ron Sandstrom seconds. Motion passed 3-0.

9. Correspondence

Granite State Analytical has sent the weekly beach testing results – clean.
The 91-A response requested from Mark Graffam has been completed.

10. Scheduled Appearances
11. Other Business

Outline of intended discussion topics will be sent to Rick Skarinka and Paul Fluet.
Review of parking request from resident Larry Leonard. Request is not for temporary parking. Limiting request to two weeks is discussed. Ron Sandstrom makes a motion to communicate to Larry Leonard that request is denied based on being long-term; lot is for temporary use only. Mike Smith seconds. Motion passed 3-0.

12. Public Comments

At 9:40 am Mike Smith makes a motion to enter Non-Public session pursuant to RSA 91-A:3, II (a) employment matters. Ron Sandstrom seconds. Motion by roll call vote Mike Smith yea, Ron Sandstrom yea, Ralph Lutjen yea. Motion passed 3-0.

Ron Sandstrom makes a motion sign the letter as drafted to applicant Adam Leiser. Mike Smith seconds. Motion passed 3-0.

At 10:05 am Mike Smith makes a motion to exit Non-Public session and adjourn the meeting. Ron Sandstrom seconds. Motion passed 3-0.

Respectfully submitted,

Nancy E. Cole
Administrator

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Water Service Interruptions

Interruptions in water service will occur Monday, July 16 for a short time to investigate isolation of the leak on Lugano.

Interruptions in water service will occur Tuesday, July 17 and possibly Wednesday, July 18, 2018 within all areas of the District while the leak is repaired.

Water service interruptions will begin no earlier than 9 am

Service will be restored as soon as possible.

Please plan accordingly.

We appreciate your understanding while this necessary work is completed.

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[gview file="https://vdoe-nh.org/wp-content/uploads/2018/07/Communications-Committee-062218.pdf"]

Village District of Eidelweiss
Communications Committee Meeting
June 22, 2018

The Communication Committee met on Friday, June 22, 2018 at 9 am. Present are Committee members Adam Leiser, Paula Doyle, Ron Sandstrom and Nancy Cole. Resident Jay Buckley joined the meeting at 9:20 am.

At 9:00 am Chairman Adam Leiser calls the meeting to order.

Adam makes a motion to approve the agenda. Paula Doyle seconds. Motion passed 4-0.

Discussion on sharing the newsletter as a document that can be updated by the committee.

Discussion on the newsletter content for June. Discussion on establishing contacts with resident websites.
Nancy Cole makes a motion to allow the addition of the next EPOA meeting by Adam Leiser. Paula Doyle seconds. Motion passed 4-0.
Discussion continues on content of the newsletter.

Final determination regarding the newsletter content is made.
Discussion on approval by the Board of Commissioners.

Nancy Cole makes a motion to approve the newsletter for submission to the Commissioners. Adam Leiser seconds. Motion passed 4-0. Newsletter will be submitted for next Tuesday’s meeting.

At 10:11 am Adam Leiser makes a motion to adjourn. Paula Doyle seconds. Motion passed 4-0.

Respectfully submitted,

Nancy Cole
Committee member