[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2015/11/CM102615.pdf"]VILLAGE DISTRICT OF EIDELWEISS
COMMISSIONERS MEETING
October 26, 2015

The Board of Commissioners met at 9:00 am on Monday, October 26, 2015. In attendance were Commissioners Ron Sandstrom and Larry Leonard. Also present was Kelly Robitaille (hwy). The meeting was taped for Madison TV by Tim Hughes.

At 9:00 am the meeting was called to order by Chairman Ron Sandstrom.

1. Agenda

Larry Leonard makes a motion to approve the agenda. Ron Sandstrom seconds the motion and the motion passed 2-0.

The Action list is reviewed and discussed.

2. Highway Department Report

Kelly Robitaille reports that roads are in good shape. Discussion on prior vote to outfit all trucks by Friday, October 29 is held. The International could still be used for cleaning ditches, removal of tree limbs and moving materials for the planned work at Little Shore. Ron Sandstrom makes a motion to delay outfitting the International and road grader until ready. Larry Leonard seconds the motion and the motion passed 2-0. Water projects for repair of valves using the DPW crew and backhoe are discussed. Kelly Robitaille will schedule with Ian Hayes. Rafts will be removed this week. Tony Eldridge will be scheduled for the Little Shore work order. The ad for part time snow plow operators was in the Conway Daily Sun last Saturday. The new Terra Star is ready and will be picked up this week.

3. Water System Planning

The repair for the valve on Lakeview Drive is scheduled for today. Water system flushing is scheduled for this week. Both notices were put on the website last week and are posted on the bulletin boards. Work orders and purchase orders from last meeting will be completed for signing by the Board.

4. Administration

The safety walk through canceled by the Madison Fire Department will be rescheduled.

The motion tracking log is discussed. The log will be sent for review weekly, with monthly discussion on status of motions to be held.

GPS tracking units for the trucks will be looked into.

The Asset Management Committee met on Saturday. Chad Roberge of Avitar Associates was present. Accuracy of maps discussed. Using tax maps for Asset Management with information in layers over the maps is discussed. Chad Roberge will be sending pricing information on having Avitar create the maps needed. The overlay map that is used by Avitar is a Bing map; shown to be more accurate than some of the other maps available on line. Ron Sandstrom makes a motion to update the Google map on the website to a Bing map. Larry Leonard seconds the motion and the motion passed 2-0.

Ron Sandstrom makes a motion to have Matt Comeras begin working on culvert locating. Larry Leonard seconds the motion and the motion passed 2-0.

Discussion is held on Asset Management Committee request to present a 10 minute presentation on the status of the Asset Management initiative at the 2016 Annual Meeting.

The payroll report is presented. Larry Leonard makes a motion to approve payroll in the amount of $5,644. Ron Sandstrom seconds the motion. Report and time cards are reviewed and discussed. Motion is called to a vote and the motion passed 2-0.

The third quarter water usage has been submitted to and accepted by NH DES.

The DPW crew has attained the level of Road Scholar I following completion of the last class taken at UNH Technology Transfer Center. Moving up levels within the Road Scholar program will be a goal for both employees.

Accounts Payable

The check manifest is presented. Larry Leonard makes a motion to approve 1check for $659.48. Ron Sandstrom seconds the motion. Checks and invoices are reviewed and discussed. Motion is called to a vote and the motion passed 2-0.

6. Minutes

The minutes of 10/14 are reviewed. Larry Leonard makes a motion to approve the minutes as presented. Ron Sandstrom seconds the motion and the motion passed 2-0.

The minutes of 10/19 are reviewed. Larry Leonard makes a motion to approve the minutes as presented. Ron Sandstrom seconds the motion and the motion passed 2-0.

7. Commissioners Reports

Larry Leonard discusses a conversation he had with the owner of 26 Diessbach. The owner is willing to have a discussion with the Board regarding the paving of the driveway prior to issuance of the permit. A meeting will be established.

8. Signature Items

A time off request for Bob Goddard is reviewed. Ron Sandstrom makes a motion to approve the time off request. Larry Leonard seconds the motion and the motion passed 2-0.

A time off request for Nancy Cole is reviewed. Ron Sandstrom makes a motion to approve the time off request. Larry Leonard seconds the motion and the motion passed 2-0.

9. Correspondence
10. Scheduled Appearances
11. Other Business
12. Public Comments

At 9:35 am Ron Sandstrom makes a motion to adjourn the meeting. Larry Leonard seconds the motion and the motion passed 2-0.

Respectfully submitted,

Nancy E. Cole
Administrator

[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2015/11/CM102115.pdf"]VILLAGE DISTRICT OF EIDELWEISS
COMMISSIONERS MEETING
October 21, 2015

The Board of Commissioners met at 9:00 am on Wednesday, October 21, 2015. In attendance were Commissioners Ron Sandstrom, Mike Smith and Larry Leonard (arrived 9:30 am). Also present were Engineers Paul Fluet and Nick Sceggell of Fluet Engineering, a Division of Dubois and King (9:30 am). Kelly Robitaille (hwy) joins the meeting on the road.

At 9:10 am the meeting was called to order by Chairman Ron Sandstrom.
At 9:10 am Mike Smith makes a motion to enter Non-Public session pursuant to RSA 91-A:3, II (e) property. Ron Sandstrom seconds the motion. Motion is called via roll call vote; Ron Sandstrom yea, Mike Smith yea and the motion passed 2-0.

Motions and votes of Non-Public session:

At 9:25 am Mike Smith makes a motion to exit Non-Public session. Ron Sandstrom seconds the motion and the motion passed 2-0.

Mike Smith makes a motion for the office to send an email to Chad Poulin of Androscoggin Electric outlining the approval for the electric upgrade at Jungfrau station. Ron Sandstrom seconds the motion and the motion passed 2-0. Tom Therrien of Electrical Installation will be copied in on the correspondence.

Mike Smith makes a motion for the office to send an email to Tom Therrien of Electrical Installation outlining the outcome of Monday’s meeting, including Oak flow meter, Jungfrau electric swap and panel approval, Muddy Beach replacement panel approval, radio purchase approval for all stations with a copy to Ian Hayes. Ron Sandstrom seconds the motion and the motion passed 2-0.

Engineers Paul Fluet and Nick Sceggell discuss the status of projects. Nick Sceggell will work on plotting the isolation valves from the information sent to the Engineers. Paul Fluet is shown the maps upon which Mike Smith made notes. Paul Fluet will use these maps for verification of and additional information regarding the isolation valves being plotted.
The tank lining bid specification is reviewed. The specifications will be sent to Rick Skarinka of NH DES for final review. The specifications will be advertised for bid by Fluet Engineering. The bid opening will occur in the District office.

Road sites are reviewed. Travel to each site occurs.

The proposed alteration of the driveway at 17 Middle Shore is reviewed. The alteration to the original engineered design is reviewed and discussed. Mr. George Merrill, contractor for the site and father of the property owner is approached and the site plan reviewed. 2 additional layers and cap stones will be added to the retaining walls, bringing the walls an additional 54 inches higher. The guard rail will be bolted to the cap stones. The property owner will produce an 8 ½ by 11 drawing of the proposed alteration for the file. The area will be sloped for protection of the road. Paul Fluet states that he does not see an issue with the proposed changes as outlined during discussion. The drawing will be reviewed when received.

Little Shore at Middle Shore is viewed. Little Shore needs a proper crown as the road turns downhill towards Middle Shore. The ditches need to be cleaned. Options for repair of this intersection are discussed. The left side of Little Shore as you travel from Eidelweiss Drive passing West Bergamo will be ditched. The ditch will be continued around the intersection onto Middle Shore. A culvert will be placed under the driveway at #2 Middle Shore. The ditch will be continued to carry the flow into the existing twin culverts past the driveway at #2. The culverts are in need of cleaning.

Diessbach is viewed. A ditch line is needed along this road. The road needs a proper crown. The ditch should begin above the corner on the land side of the road and carry down passed the driveway for #26 to the existing culvert that travels under the road.

Larry Leonard leaves at 12:10 pm. Board of Commissioners meeting is adjourned at 12:10 due to lack of a quorum. Mike Smith continues the road review with the Engineers.

Eidelweiss Drive is viewed at #68. Options for correcting drainage issues in front of the house at #68 are discussed. Recommendation is to obtain a drainage easement into the wooded area prior to the driveway for #68 and place a culvert to move the water under the road at this location. This would remove water prior to the driveway and alleviate the buildup of silt that is currently depositing at the driveway. A second option, if needed, would be to place driveway culverts at #69 and #71 Eidelweiss Drive in an attempt to move water down to an existing culvert near #73. The check dams, meant to angle so as to keep water from flowing onto the road, are incorrectly installed and are causing water to enter Eidelweiss Drive along the hill leading down from #67 Eidelweiss Drive. Nick Sceggell recommends correction of the stone placement for protection of the road. Additional smaller stone could be added to the ditch below the check dam to also help in removal of deposits and slowing of the water.

The driveway culvert at #43 Oak Ridge Road is viewed. This slope at the outlet of this culvert is to be checked. The ditch should be cleaned to help water move past the outlet area. Establishments of benchmarks for elevation from above the culvert to the existing rip rap will be taken by Kelly Robitaille. The information will be given to Paul Fluet upon receipt.

Burgdorf Drive is reviewed. A 24 inch culvert can be placed to move water under the road where it is washing out down from the three culverts at the stream. The Engineers are informed that the intended outlet is District property, no easements are needed.

A price for surveying of a lot and creation of a retention pond will be priced by Paul Fluet.

At 2:15 pm the review of road with the Engineers concludes.

Respectfully submitted,

Nancy E. Cole
Administrator

[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2015/11/CM101915.pdf"]VILLAGE DISTRICT OF EIDELWEISS
COMMISSIONERS MEETING
October 19, 2015

The Board of Commissioners met at 9:00 am on Monday, October 19, 2015. In attendance were Commissioners Ron Sandstrom, Mike Smith and Larry Leonard (arrived (9:03 am). Also present were Kelly Robitaille (hwy), resident Bob Ingram (EPOA), Ian Hayes (Water Operator) and Tom Therrien (SCADA programmer). The meeting was taped for Madison TV by Tim Hughes.

At 9:00 am the meeting was called to order by Chairman Ron Sandstrom.

1. Agenda

Mike Smith makes a motion to approve the agenda. Ron Sandstrom seconds the motion and the motion passed 2-0.

The Action list is reviewed and discussed.

2. Highway Department Report

Kelly Robitaille reports that he is formulating a work plan to execute the Work Order for the ditching on Little Shore Drive. Ditching both sides of the road is discussed. Work will be done as approved on the Warrant and listed on the work order. The new International Terra Star should be ready for pick up next week at HP Fairfield. The crew is preparing sanders for winter operations. Culverts are being cleaned. Mike Smith makes a motion to have plows and sanders on the trucks by October 31. Ron Sandstrom seconds the motion and the motion passed 3-0. Sand and salt supplies are reported to be good at this time. Kelly Robitaille discusses attendance at a winter maintenance class last week by the DPW. A pavement preservation class was attended the week prior. Good information was received at both classes. The work order for removal of the rafts will be done this week. The sandwich board at the mailboxes is discussed. The No Fireworks sign will be moved to the bulletin board for winter. Ron Sandstrom makes a motion to remove the sandwich board for winter plow operations. Mike Smith seconds the motion and the motion passed 3-0.

3. Water System Planning

Open work orders are discussed. The flow meter at Oak Station is still not functioning as expected. Tom Therrien will contact the factory rep for review. Ron Sandstrom makes a motion to forward the work order list to Ian Hayes. Mike Smith seconds the motion and the motion passed 3-0. The Muddy Beach draw down test has been completed. The range is from 165 feet to 150 feet. Jungfrau has been put back into operation following a low tank at Reinach. The low tank alarm, showing that over 20,000 gallons was used during an overnight time period is discussed. Ian Hayes adds that no cause of this water usage has been determined and the usage has not continued nor been repeated. The ability of Muddy Beach to sustain the system during the pump change at Jungfrau is discussed. The transducers for the Muddy Beach wells are discussed. Muddy Beach well #1 needs 250 feet of cable and well #2 needs 110 feet. Mike Smith makes a motion to have Tom Therrien provide a final cost for purchase and installation of the transducers. Ron Sandstrom seconds the motion and the motion passed 3-0. Increasing the panel at Muddy Beach station is discussed. Tom Therrien estimates $500 for the correct size panel. Installation of the panel could be done within the service contract with Electrical Installation. An additional $300 in parts and connectors should be anticipated for a panel replacement. Mike Smith makes a motion to approve up to $800 for changing of the panel at Muddy Beach station with funds to come from the Water Extension Fund. Ron Sandstrom seconds the motion and the motion passed 3-0. The changing of the electric at Jungfrau station is discussed. Tom Therrien states that changing the electric at this time would be beneficial to the completion of the project next spring. Mike Smith makes a motion to change the electric and panel at Jungfrau station now with the pump and piping to be replaced in the spring. Ron Sandstrom seconds the motion and the motion passed 3-0. Tom Therrien will work with Chad Poulin of Androscoggin Electric for scheduling the electric change over. Replacing radios within the entire SCADA system is discussed. Tom Therrien states that each radio is $1,150 with an additional $160 for proper power supply protective equipment. Total cost is estimated at $9,500. Mike Smith makes a motion to approve up to $9,500 for radios. Ron Sandstrom seconds the motion. Addition of a spare radio to have on hand should a failure occur is discussed. Motion is called to a vote and the motion passed 3-0. Tom Therrien will check on the Oak station flow meter today. The programming in the chemical injection room will also be completed today. Off peak metering is discussed. The ability to establish a model for off peak metering through the SCADA programming is outlined. Mike Smith makes a motion to have Tom Therrien update the programming for Muddy Beach, DPW and Jungfrau stations for off peak metering by November 15. Ron Sandstrom seconds the motion and the motion passed 3-0. Isolation valves are discussed. 7 additional valves have been identified between Big Loop and Muddy Beach. The valve boxes should be extended on all of these valves. Discussion on the need to work on the valve outside Muddy Beach and the three valve cluster at Thusis ensues. The work order for repair of 7 valves and other work that will need to be done within the remainder of the season is discussed. Mike Smith makes a motion to approve up to 2.5 days for additional valve repairs. Ron Sandstrom seconds the motion and the motion passed 3-0. Ian Hayes will prioritize the order of repair for the valves. A report on water usage and the outage at the Summit zone in April is discussed. Ian Hayes will review trends more often within the system. Ron Sandstrom makes a motion to change the password for log-me-in access to the SCADA. Mike Smith seconds the motion and the motion passed 3-0.

4. Administration

Chief Eldridge of the Madison Fire Department canceled the safety walk through. This will be rescheduled.

The new railing in the chemical injection room is discussed. Mike Smith makes a motion to approve $160 for addition of a chain across the remaining section of the pit. Ron Sandstrom seconds the motion and the motion passed 3-0.

The updated motion tracking log has been distributed.

The monthly Treasurer’s report for cash flow is reviewed.

The Asset Management meeting Saturday, October 24 will include a presentation by Avitar Associates for mapping of VDOE assets.

The payroll report is presented. Mike Smith makes a motion to approve payroll in the amount of 4,095.87. Ron Sandstrom seconds the motion. Report and time cards are reviewed and discussed. Motion is called to a vote and the motion passed 3-0.

The list of customers with overdue water bills is presented. There are 6 customers to be sent certified notice for shut off from the system for non-payment. Mike Smith makes a motion to send the notice of shut off by certified mail today, post the houses November 1 and shut off any unpaid customers November 15. Ron Sandstrom seconds the motion and the motion passed 3-0.

The monthly water usage has been distributed.

Isolation valve descriptive information has been compiled and distributed.

A request for alteration of a driveway permit for construction for 17 Middle Shore has been received. Paul Fluet will be asked to review this information Wednesday.

Accounts Payable

The check manifest is presented. Mike Smith makes a motion to approve 23 checks for $9,592.51. Ron Sandstrom seconds the motion. Checks and invoices are reviewed and discussed. Motion is called to a vote and the motion passed 3-0.

6. Minutes

The minutes of 09/28 are reviewed. Mike Smith makes a motion to approve the minutes as presented. Larry Leonard seconds the motion and the motion passed 3-0.

The minutes of 10/05 are reviewed. Mike Smith makes a motion to approve the minutes as presented. Larry Leonard seconds the motion and the motion passed 3-0.

7. Commissioners Reports

Mike Smith discusses carpooling for travel to the upcoming Asset Management conference

8. Signature Items

Work order 1090 for DPW seasonal work is presented. Ron Sandstrom makes a motion to approve work order 1090. Mike Smith seconds the motion and the motion passed 3-0.

Work order 1091 for DPW completion of a road by road culvert inventory is presented. Ron Sandstrom makes a motion to approve work order 1091. Mike Smith seconds the motion and the motion passed 3-0.

Work order 1092 for DPW placement of pea stone in the runoff down from the flagpole is presented. Ron Sandstrom makes a motion to approve work order 1092. Mike Smith seconds the motion and the motion passed 3-0.

Work order 1093 for excavation of 7 isolation valves is presented. Mike Smith makes a motion to approve work order 1093. Larry Leonard seconds the motion and the motion passed 3-0.

Work order 1094 for Ian Hayes to provide an estimate for work needed at the Reinach station is presented. Ron Sandstrom makes a motion to approve work order 1094. Mike Smith seconds the motion and the motion passed 3-0.

A water hook up outcome form is presented for 17 Middle Shore. The psi at this location is over 100 and no degradation of service to others will occur. Ian Hayes has recommended that the service line be sleeved for this location. Wording for requirement of the sleeve is added. Ron Sandstrom makes a motion to approve the water system hook up. Mike Smith seconds the motion and the motion passed 3-0. Mike Smith makes a motion to install this hook up this fall if time allows, spring 2016 if needed. Ron Sandstrom seconds the motion and the motion passed 3-0.

A written estimate for the Timbren Suspension addition to the new Terra Star has been received from HP Fairfield. Mike Smith makes a motion to accept the estimate and sign the form. Ron Sandstrom seconds the motion and the motion passed 3-0.

9. Correspondence

Granite State Analytical has sent the monthly water test results. All results are compliant.

Resident Bill Gray has sent a question relating to the Google map on the website and the inaccuracies noted within this map.

Resident Jim Guthrie of 46 Aspen has sent a thank you and nice job for the repair in front of his house.

A water report outlining the April outage at the Summit zone has been received and discussed with water operator Ian Hayes.

The Coleman Tower site monthly rental check has been received.

Property Liability Trust has sent an update on their attempt to gain approval to continue to write new insurance business.

The Department of Health and Human Services has sent the arboviral bulletin.

NH Municipal Association has sent the monthly News Link.

10. Scheduled Appearances

Ron Sandstrom makes a motion to hear scheduled appearances following the Highway Report. Mike Smith seconds the motion and the motion passed 3-0.

Bob Ingram of the Eidelweiss Property Owners Association (EPOA) has attended the meeting to discuss the proposed tree removal for clearing of the view from the Lodge. The EPOA would like to hold on funding this project for approval of their members at their Annual meeting. The work to be done is discussed. Mike Smith discusses including the full amount of the proposed work on the 2016 Warrant. Costs incurred by the EPOA for beach testing are discussed. These costs could also be placed on the 2016 Warrant. Mike Smith makes a motion to include $5,000 on the 2016 Warrant for tree removal and beach testing. Ron Sandstrom seconds the motion and the motion passed 3-0.

11. Other Business
12. Public Comments

At 11:35 am Mike Smith makes a motion to enter Non-Public session pursuant to RSA 91-A:3, II (e) property. Ron Sandstrom seconds the motion. Motion is called via roll call vote; Ron Sandstrom yea, Mike Smith yea, Larry Leonard yea and the motion passed 3-0.

Motions and votes of Non-Public session:

Mike Smith makes a motion to pursue the exchange of lots if agreed to. Ron Sandstrom seconds the motion and the motion passed 3-0.

Mike Smith makes a motion to have Paul Fluet review the lot for survey and design of retention pond. Ron Sandstrom seconds the motion and the motion passed 3-0.

Mike Smith makes a motion to contact the EPOA and request contact to their members to send notice to NH DES with a copy to the Governor’s office if upset with the disturbance of the wetlands on Diessbach Drive. Ron Sandstrom seconds the motion and the motion passed 3-0.

At 12:05 pm Mike Smith makes a motion to exit Non-Public session and adjourn the meeting. Ron Sandstrom seconds the motion and the motion passed 3-0.

Respectfully submitted,

Nancy E. Cole
Administrator

[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2015/11/CM101415.pdf"]VILLAGE DISTRICT OF EIDELWEISS
COMMISSIONERS MEETING
October 14, 2015

The Board of Commissioners met at 9:30 am on Wednesday, October 14, 2015. In attendance were Commissioners Ron Sandstrom, Mike Smith and Larry Leonard (arrived 10:00 am). Engineers Paul Fluet and Nick Sceggell appeared telephonically at 10:05 am.
Treasurer Dinah Reiss joined the meeting at 10:30 am.

At 9:30 am the meeting was called to order by Chairman Ron Sandstrom.

At 9:30 am Ron Sandstrom makes a motion to enter Non-Public session pursuant to RSA 91-A:3, II (a) employment matters. Mike Smith seconds the motion. Motion is voted via roll call vote; Ron Sandstrom yea, Mike Smith yea and the motion passed 2-0.

Motions and votes of Non-Public session:

Mike Smith makes a motion to hire Alex Manning as a data collector for the asset management culvert location project. Ron Sandstrom seconds the motion and the motion passed 2-0.

At 10:00 am Mike Smith makes a motion to exit non-public session. Ron Sandstrom seconds the motion and the motion passed 2-0.

At 10:05 am Engineers Paul Fluet and Nick Sceggell are contacted by phone.

Creation of bid specifications for the Oak Ridge Road project as originally designed is discussed. Cost estimate for creation of bid specs will be received in approximately one week. Target time line is to have the specifications completed so that bids may be obtained prior to finalizing the Warrant for the 2016 Annual Meeting. Discussion is held on the standards used for the design. Paul Fluet states that the standards match the State of NH DOT recommendations.

Paul Fluet will review the isolation valve data for plotting the valves onto the existing water cad maps. The District will be informed if the points do not properly line up.

Analysis for needs to update the water system hydraulic model will be completed by year end. The Engineers are in possession of the information extracted from the data loggers that were placed on bleeders to record pressure changes within the system this past August.

The Engineers are informed of the intent to place the drainage survey and design for Little Loop and Altdorf onto the 2016 Warrant.

The next visit by the Engineers will include review of Oak Ridge Road for inclusion of any trees that may be within the intended construction zone so that they will be included within the bid specification.

Paul Fluet and Nick Sceggell will come to the District on Wednesday, October 21 at 9 am for this review.
The specifications for the tank lining project are discussed. The Engineers will correct the bid dates and send to NH DES for approval. The advertisement for bidding is estimated to occur in three weeks. The project will be scheduled for spring 2016.

The call with Paul Fluet and Nick Sceggell ends at 10:40 am.

Treasurer Dinah Reiss discusses the application for the Tax Anticipation Note (TAN). The documents will be dated for an upcoming Monday Commissioners meeting. The due date will be mid-February. Mike Smith makes a motion to pursue a $60,000 TAN. Ron Sandstrom seconds the motion. Discussion ensues on this motion having been approved at a prior meeting. Mike Smith withdraws the motion.

Mike Smith makes a motion to advertise for snow plow operators. Ron Sandstrom seconds the motion and the motion passed 3-0.

At 11:10 am Ron Sandstrom makes a motion to adjourn the meeting. Mike Smith seconds the motion and the motion passed 3-0.

Respectfully submitted,

Nancy E. Cole
Administrator

[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2015/10/CM100515.pdf"]VILLAGE DISTRICT OF EIDELWEISS
COMMISSIONERS MEETING
October 5, 2015

The Board of Commissioners met at 9:00 am on Monday, October 5, 2015. In attendance were Commissioners Ron Sandstrom, Mike Smith and Larry Leonard. Also present were Kelly Robitaille (hwy), and Dorothy Wondolowski (resident). The meeting was taped for Madison TV by Tim Hughes.

At 9:03 am the meeting was called to order by Chairman Ron Sandstrom.

1. Agenda

Mike Smith makes a motion to approve the agenda. Larry Leonard seconds the motion and the motion passed 3-0.

The Action list is reviewed and discussed.

2. Highway Department Report

Kelly Robitaille reports that the roads held up well during last week’s rain. The overflow culverts on Grison and Burgdorf were flowing. Concern for the Burgdorf culverts is discussed. The bottom culvert blocks with debris during all storm events. Larry Leonard and Kelly Robitaille met last week to update the completed road work information. A road segment report has been created for referencing the identity of the segments. Capturing of data will continue. Level of data to be captured is discussed. Kelly Robitaille reports that he met with Bruce Davis of All States Asphalt last week. Report of estimated costs for paved roads developed by Bruce Davis is reviewed. Sand sealing is recommended for many of the roads to help preserve them. Additional information for roads listed as not sealable will be pursued. These roads may need to be fully reclaimed. Two upcoming classes through UNH T2 program have been identified for the crew to attend. Ron Sandstrom makes a motion to send Kelly Robitaille and Bob Goddard to Pavement Preservation on October 7. Mike Smith seconds the motion and the motion passed 3-0. Mike Smith makes a motion to send Kelly Robitaille and Bob Goddard to Winter Maintenance on October 15. Ron Sandstrom seconds the motion and the motion passed 3-0. Middle Shore at Geneva Place is discussed. Mike Smith makes a motion to have GMI quote this project for the 2016 Warrant. Ron Sandstrom seconds the motion and the motion passed 2-1 with Larry Leonard against stating that the difference between NH State standards and the Engineers design should be understood. Mike Smith makes a motion to have the DPW pull the speed bumps after Columbus Day. Ron Sandstrom seconds the motion and the motion passed 3-0. Mike Smith makes a motion to have the DPW pull the rafts from the ponds after Columbus Day. Ron Sandstrom seconds the motion and the motion passed 3-0. Mike Smith makes a motion to have the DPW remove the rope fence at the flag pole. Ron Sandstrom seconds the motion and the motion passed 3-0. The outhouses at the beaches are discussed. Prior vote to lock the outhouses for the winter months is reviewed. Mike Smith makes a motion to lock the outhouses at Thusis Beach only. Ron Sandstrom seconds the motion. Discussion on leaving one outhouse available at each beach for winter use is discussed. Mike Smith moves to amend the motion to lock the outhouses at Thusis and one outhouse at Boulder Beach, Eidelweiss Beach and Geneva Beach for winter. Ron Sandstrom seconds the amendment. Motion passed, as amended, 3-0. Kelly Robitaille adds that culvert cleaning is being done. Old Town Road and Little Shore will be worked on the end of this week. The overage of materials delivered by Ambrose is discussed. Ambrose is requesting $1,926.41 for the overage. Mike Smith makes a motion to approve $1,926.41 for Ambrose. Ron Sandstrom seconds the motion and the motion passed 3-0. The Asset Management initiative for marking of culverts is discussed. A complete list with inlet and outlet GPS coordinates is to be developed. Ron Sandstrom makes a motion to have Kelly Robitaille and Bob Goddard collect the road culvert information. Mike Smith seconds the motion. Discussion ensues. Motion passed 3-0. The year to date budget status of the highway department is reviewed and discussed.
Water flow and drainage at the intersection of Saint Moritz and Basil is discussed.

3. Water System Planning

The draw down information on Muddy Beach Well #1 will be followed up on with Ian Hayes. Discussion on isolation valve locating is held. Ron Sandstrom makes a motion to have Ian Hayes identify the seven isolation valves on Eidelweiss Drive. Mike Smith seconds the motion. Discussion on timing and risk is held. Discussion on priority of work is held. Motion passed 2-1 with Larry Leonard against proceeding on this at this time. Mike Smith makes a motion to proceed with the electrical change over and panel at Jungfrau station now. Ron Sandstrom seconds the motion. Discussion is held on completing this portion for the project now so that it is ready when the pump is installed. Mike Smith tables the motion for additional discussion with Ian Hayes and Tom Therrien on October 19. A meeting will be set for the conference call with Paul Fluet regarding the hydraulic model update and bid specifications for the tank lining project.

4. Administration

Safety walk through of all buildings is scheduled for Friday at 12:30 pm.

A quote for replacing the door to the DPW garage has been received from Garside Construction. Mike Smith makes a motion to approve the quote for the new door at $645. Ron Sandstrom seconds the motion and the motion passed 3-0.

A quote for placement of a concrete slab under the diesel fill port at DPW II has been received. Mike Smith makes a motion to approve the quote for the concrete slab at $1,275. Ron Sandstrom seconds the motion and the motion passed 3-0.

A time off request is reviewed. Mike Smith makes a motion to approve Kelly Robitaille’s requested days off. Ron Sandstrom seconds the motion and the motion passed 3-0.

The motion log will be updated and distributed.

The initial data collection for the curb stop valves has been completed.
5. Accounts Payable

The check manifest is presented. Mike Smith makes a motion to approve 17 checks for $8,877.18. Ron Sandstrom seconds the motion. Checks and invoices are reviewed and discussed. Motion is called to a vote and the motion passed 3-0.
6. Minutes

The minutes for the public hearing of 9/26 are presented. Mike Smith makes a motion to approve the minutes as presented. Larry Leonard seconds the motion and the motion passed 3-0.

7. Commissioners Reports

Ron Sandstrom reports that the updates to the asset database have been completed.

Mike Smith makes a motion to purchase 6 radios for $7,200 from Electrical Installation. Ron Sandstrom seconds the motion. Discussion on initial quote and cost for installation is held. Mike Smith moves to amend the motion to obtain a quote for 6 radios including installation from EII. Ron Sandstrom seconds. Motion passed 3-0.

Mike Smith makes a motion to obtain a quote for the water storage shed now regardless of whether it is placed near the well or someplace else. Ron Sandstrom seconds the motion and the motion passed 3-0.

8. Signature Items

Ron Sandstrom makes a motion to approve the requested waiver of certified plot plan for the property owner at 1322 Conway Road. Larry Leonard seconds the motion and the motion passed 3-0.

Ron Sandstrom makes a motion to sign the letter to the proper owner on Interlaken Circle with the rope line in Big Pea Porridge Pond. Mike Smith seconds the motion and the motion passed 3-0.

9. Correspondence

Ron Sandstrom makes a motion to approve the quote for cleaning of the furnace with a quote for the power vent repairs needed. Mike Smith seconds the motion. Ron Sandstrom withdraws the motion for clarity. Mike Smith makes a motion to approve the cleaning of the furnace at $130. Ron Sandstrom seconds the motion and the motion passed 3-0. Mike Smith makes a motion to obtain a quote for repairs to the power vent. Ron Sandstrom seconds the motion and the motion passed 3-0.

NH Department of Environmental Services (DES) has sent the 2015 water rate survey.

NH DES has sent the approved statement of no significant impact for the tank lining project.

Chief Eldridge of Madison Fire & Rescue has requested Friday Oct 9 at 12:30 for the safety walk through of all buildings.

NH Municipal Association has sent the monthly NewsLink.

10. Scheduled Appearances

Dorothy Wondolowski discusses water runoff at the garden across from the dam at Boulder Beach. The water appears to be coming from Little Shore. Discussion on the drainage improvement for Little Shore is held. Filling in the runoff for winter is discussed. Mike Smith makes a motion to place and spread one ton of pea stone at the runoff after completion of the fence removal. Ron Sandstrom seconds the motion and the motion passed 3-0.

Dorothy Wondolowski states that good information was discussed at the Oak Ridge Road meeting on Sept 26.

11. Other Business
12. Public Comments

At 11:05 am Ron Sandstrom makes a motion to enter Non-Public session pursuant to RSA 91-A:3, II (d) property. Mike Smith seconds the motion. Motion is voted via roll call vote; Ron Sandstrom yea, Mike Smith yea, Larry Leonard yea and the motion passed 3-0.

At 11:15 am Mike Smith makes a motion to exit non-public session and adjourn the meeting. Ron Sandstrom seconds the motion and the motion passed 3-0.

Respectfully submitted,

Nancy E. Cole
Administrator

[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2015/10/CM092815.pdf"]VILLAGE DISTRICT OF EIDELWEISS
COMMISSIONERS MEETING
September 28, 2015

The Board of Commissioners met at 9:00 am on Monday, September 28, 2015. In attendance were Commissioners Ron Sandstrom, Mike Smith and Larry Leonard. Also present were Kelly Robitaille (hwy), Ian Hayes (water operator) and resident Gloria Aspinall. The meeting was taped for Madison TV by Tim Hughes.

At 9:00 am the meeting was called to order by Chairman Ron Sandstrom.

1. Agenda

Mike Smith makes a motion to approve the agenda. Larry Leonard seconds the motion and the motion passed 3-0.

The Action list is reviewed and discussed.

2. Highway Department Report

Kelly Robitaille reports that MB Tractor will allow the two free weeks of rental next summer. If machine is rented for a period of two months, an additional 15% discount will be applied. The International has been looked at by Albany Service Center for inspection. The brakes need repair and the regen system for the exhaust needs service. Cost estimate is $633.70. Mike Smith makes a motion to approve $633.70 for International repairs. Ron Sandstrom seconds the motion and the motion passed 3-0. Kelly Robitaille reports that Old Town Road was worked on last week. The culvert has been replaced. The shoulders of the road are in bad shape. Ledge pack can be used to stabilize for winter. Mike Smith makes a motion to place ledge pack on the shoulders of Old Town Road now and obtain a price to asphalt the road for next year. Ron Sandstrom seconds the motion. Discussion on including the project on the 2016 Warrant is held. Discussion on where this road falls on a road plan is held. Motion passed 3-0. Kelly Robitaille will turn in the list of culverts that he has developed. Gravel is discussed. Mike Smith makes a motion to approve $300 for purchase of gravel. Ron Sandstrom seconds the motion and the motion passed 3-0. Mike Smith discusses isolation valves that need repair. Additional valves have been identified on Eidelweiss Drive. There is a note in the Isolation valve book that states valves are located every 500 feet. Discussion is held on digging to expose these valves. The backhoe would be used. The risk of excavating these valves is discussed. Digging the valves at Thusis is discussed. Mike Smith recommends digging all valves from Muddy Beach to Big Loop Rd. Discussion is held on creation of a work order. Ian Hayes adds that proper capping of the old hydrant lines should be done concurrent with digging the valves. Mike Smith makes a motion to excavate the isolation valves between Muddy Beach and Big Loop Road. Ron Sandstrom seconds the motion. Motion failed 1-2 with Larry Leonard and Ron Sandstrom against excavating these valves at this time. Ron Sandstrom makes a motion to excavate the isolation valves at Thusis and outside Muddy Beach station. Mike Smith seconds the motion. Discussion ensues. Motion passed 2-1 with Larry Leonard voting against excavating the valves at this time. Ron Sandstrom makes a motion to approve isolation valve repairs up to 2 days. Mike Smith seconds the motion and the motion passed 3-0.
3. Water System Planning

Discussion is held on the chemical injection room. The work order remains open. A railing for the open pit has been quoted at $525. Ian Hayes discusses the need for foot access to the tanks and pumps. Mike Smith makes a motion to approve the railing at $525. Ron Sandstrom seconds the motion and the motion passed 3-0. Open work orders are discussed. Oak station air release valve, valve repairs and the caustic fill port repair remain open. The Muddy Beach Well #1 draw down test is continuing. The test will continue this week. The well was initially at 61 inches. First day level was 60 feet from initial 5 feet. The level today was 160 feet. The level of the well is still dropping. The test will continue until the level stops dropping daily to determine a recovery level. Pump depth will not be determined by this testing. The Jungfrau pump replacement project is discussed. Holding approval until next week following completion of the draw down test is discussed. Project time line and other work that will require time during the same time frame is discussed. Releasing of funds for ordering of all parts for the project with work to commence in spring is discussed. Ron Sandstrom makes a motion to approve ordering of all materials for the Jungfrau pump replacement project. Mike Smith seconds the motion. Discussion is held on cash flow. Motion passed 2-1 with Larry Leonard against stocking of parts now. The technical specifications for the water tank lining project are discussed. Ian Hayes will be sent a copy for review. Stock materials needed for the water system are discussed by Ian Hayes. An updated list will be submitted. Reinach is discussed. The booster pump is in need of replacement and the sump pump pit needs work. Cost is estimated at $1,000 for parts and two days of time. Mike Smith makes a motion for Ian Hayes to submit price for the booster pump and tank with an estimate of work time including labor on the sump pump pit. Ron Sandstrom seconds the motion and the motion passed 3-0. Ian Hayes discusses use of an excavator while digging near water mains. The last bill included hours for excavation. Ian Hayes will continue to make the determination if the backhoe or contracted excavation is needed for work.

4. Administration

A safety review of property is scheduled for Oct 1. Chief Eldridge of Madison Fire will be contacted for confirmation.

The Public Hearing held Saturday for input on reconstruction plans for Oak Ridge Road is discussed. Mike Smith makes a motion to have Paul Fluet provide an estimate for creation of specifications for the reconstruction of Oak Ridge Road with open drainage ditches. Ron Sandstrom seconds the motion and the motion passed 3-0.

Asset management data collection is discussed. Mike Smith makes a motion to establish interviews for the two applicants. Ron Sandstrom seconds the motion and the motion passed 3-0.

Mike Smith makes a motion to have Paul Fluet plot the isolation valves at a cost of $500. Ron Sandstrom seconds the motion. Discussion ensues. Motion is called to a vote and the motion passed 2-1 with Larry Leonard voting against having Paul Fluet plot these valves separately.

The payroll report is presented. Mike Smith makes a motion to approve payroll at $4,694.00. Ron Sandstrom seconds the motion. Report and time cards are reviewed and discussed. Motion passed 3-0.

A water hook up application has been received from property owners of 17 Middle Shore Drive. Water operator Ian Hayes is recommending a sleeve for the service line. Mike Smith makes a motion to send the information to Rick Skarinka of NH Department of Environmental Services for approval. Ron Sandstrom seconds the motion and the motion passed 2-0.

The tracing of the water line at 3 Waldsbut for attempting to locate the curb stop valve is discussed. Mike Smith makes a motion to allocate time for tracing of the line by Ian Hayes. Ron Sandstrom seconds the motion and the motion passed 2-0.

The setting of the 2016 Annual Meeting is discussed. The last Saturday in February is February 27. The time for the meeting is discussed. Mike Smith makes a motion to set the 2016 Annual Meeting for February 27, 2016 with voting to begin at 5 pm and the deliberative session to begin at 7 pm. Ron Sandstrom seconds the motion. Discussion ensues. Motion passed 2-0.

5. Accounts Payable
6. Minutes

The minutes of 09/21 are reviewed. Mike Smith makes a motion to approve the minutes as presented. Ron Sandstrom seconds the motion and the motion passed 2-0.

7. Commissioners Reports

Ron Sandstrom is obtaining prices for the culvert tags needed for the asset management culvert location project. A long term plan for roads is being worked on.

Larry Leonard will meet with Kelly Robitaille this week for information on road work completed. Larry Leonard discusses the ability to work with the data going forward and difficulty working with the format of the information. Identification of the road segments is discussed.

Mike Smith discusses off peak metering for the pump houses. The report on the electricity usage will be updated and distributed for review. Larry Leonard will send the Excel file to the office.

Larry Leonard leaves the meeting at 11:30 am.

8. Signature Items
9. Correspondence

An inquiry of status of the repair of the apron at 46 Aspen has been received. Kelly Robitaille will be asked for a target date for completion.

NH Department of Environmental Services has requested a time frame for which the information related to the lot on Diessbach is wanted. Mike Smith makes a motion to request 10 years of information. Ron Sandstrom seconds the motion. Discussion ensues. Ron Sandstrom moves to amend the motion to 5 years. Mike Smith seconds the motion to amend and the motion passed 2-0.

10. Scheduled Appearances

Gloria Aspinall discusses the catch basin across from her property on Eidelweiss Drive. The drainage is not working properly in the area. Gloria Aspinall request that the drainage ditch be extended to move the water to the next culvert down the road. Kelly Robitaille will review the area with Ms. Aspinall. Discussion on having Engineer Paul Fluet review the area on his next visit to the District is held. Mike Smith makes a motion to have Paul Fluet review on his next visit. Ron Sandstrom seconds the motion and the motion passed 3-0. Placing of a water storage building near the well head is discussed. Gloria Aspinall is informed that NH DES has been contacted for approval prior to obtaining a quote.

11. Other Business
12. Public Comments

At 12:05 pm Mike Smith makes a motion to enter Non-Public session pursuant to RSA 91-A:3, II (e) property. Ron Sandstrom seconds the motion. Motion is called via roll call vote; Ron Sandstrom yea, Mike Smith yea and the motion passed 2-0.

Motions and votes of Non-Public session:

Mike Smith makes a motion to request access to the outside spigot at 12 Klausen. Ron Sandstrom seconds the motion and the motion passed 2-0.

At 12:30 pm Ron Sandstrom makes a motion to exit Non-Public session and adjourn the meeting. Mike Smith seconds the motion and the motion passed 2-0.

Respectfully submitted,

Nancy E. Cole
Administrator

[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2015/10/CM092115.pdf"]VILLAGE DISTRICT OF EIDELWEISS
COMMISSIONERS MEETING
September 21, 2015

The Board of Commissioners met at 9:00 am on Monday, September 21, 2015. In attendance were Commissioners Ron Sandstrom, Mike Smith and Larry Leonard. Also present were Kelly Robitaille (hwy), and Treasurer Dinah Reiss. The meeting was taped for Madison TV by Tim Hughes.

At 9:00 am the meeting was called to order by Chairman Ron Sandstrom.

1. Agenda

Mike Smith makes a motion to approve the agenda. Larry Leonard seconds the motion and the motion passed 3-0.

The Action list is reviewed and discussed.

2. Highway Department Report

Kelly Robitaille outlines that MB Tractor has offered a 2 week extension to the roller rental beginning once the scraper plate is added; which is anticipated this week. Discussion is held on using the 2 weeks at a later time. Mike Smith makes a motion to request the two week addition for next year with the VDOE to pay transportation charges. Ron Sandstrom seconds the motion and the motion passed 3-0. Kelly Robitaille reports that the crew went to HP Fairfield to see the truck and discuss the cab control locations. The right front suspension should be supported to take the extra weight of the wing plow. A Timbren kit is recommended and has been quoted at $460. Mike Smith makes a motion to purchase the Timbren suspension kit up to $500. Ron Sandstrom seconds the motion. Discussion is held. Motion passed 3-0. Mike Smith makes a motion to amend the approval amount to $460. Ron Sandstrom seconds the motion and the motion passed 3-0. Kelly Robitaille states that a metal replacement culvert for Old Town Road will cost $300. Mike Smith makes a motion to proceed with the metal culvert at a cost of $300. Ron Sandstrom seconds the motion and the motion passed 3-0. Cold patch and the filling of potholes on asphalt are discussed. The need to use asphalt to fill some of the holes is outlined by Kelly Robitaille. Entering of road data updates into the database is discussed. Kelly Robitaille is working on this with Larry Leonard. Secondary containment for the waste oil drum in the garage has been priced at $220 plus shipping. Mike Smith makes a motion to approve up to $250 for the secondary containment. Ron Sandstrom seconds the motion and the motion passed 3-0. The need for a 12x12 concrete pad under the diesel fuel dispenser is discussed. Mike Smith makes a motion to have Norm Garside provide a quote for the concrete pad. Ron Sandstrom seconds the motion and the motion passed 3-0. The gravel line item of the budget is discussed. Kelly Robitaille outlines the need to have gravel available for potholes and washouts. 32 Bristenstock is discussed. Homeowner has requested intervention as road water is washing out his driveway. Referring formal requests to the office is discussed. Culvert information is discussed. The culvert book shows locations for 50 culverts. This is a beginning point for culvert information being included within the asset database. Kelly Robitaille states that he has begun a list of culverts as they have been worked on. The list will be brought to the office for distribution to the Commissioners. Damaged culverts on Bern Drive are discussed. Formulation of a work plan for cleaning culverts is discussed. Mike Smith discusses repairs needed on water valves within the District. The DPW may need to dig some of these for the water operator. The locations of the valves will be reviewed with Ian Hayes and Kelly Robitaille. Kelly Robitaille submits a time off request. Mike Smith makes a motion to approve Kelly Robitaille time off request. Ron Sandstrom seconds the motion and the motion passed 3-0.

3. Water System Planning

Ian Hayes will be in attendance at next week’s meeting. The work order list will be redistributed for status review. The Jungfrau pump replacement project is discussed. Funding for this project is discussed. Mike Smith makes a motion to have the project vendors submit the longest lead time items for review. Ron Sandstrom seconds the motion and the motion passed 3-0. Discussion on requesting information from Chad Poulin of Androscoggin Electric on the power supply change by Eversource is held. This information will be requested. Holding of a kick off meeting is discussed. Larry Leonard discusses production and approval of work orders for each vendor once project is approved. The specification for the tank lining project is discussed. Paul Fluet has finished the technical specifications. Mike Smith makes a motion to have Paul Fluet begin the bid process for the tank lining project. Ron Sandstrom seconds the motion. Discussion ensues. Mike Smith withdraws the motion. Mike Smith makes a motion to meet with Paul Fluet by phone on October 5. Larry Leonard seconds the motion and the motion passed 3-0.

4. Administration

The Fire Department Safety walk through has been requested for October 1.

The new motion log is discussed. Larry Leonard will send an electronic copy for distribution.

The review of all policies for the VDOE will be discussed. All policies on record will be distributed.

Tracking units for the VDOE trucks are discussed. Garland Transportation is using a system that is working well in this area and is being priced.

The fuel log reconciliation has been completed for all of calendar year 2014. The difference between logged fuel and purchases falls within anticipated variance based on fuel remaining within equipment and the tank. The 2015 log through September 1 shows more fuel logged than purchases by 1,204 gallons.

The Oak Ridge Road presentation for September 26 is reviewed and discussed. Dinah Reiss will obtain the estimated annual payments based on 5 and 10 year options. The proposed update to the Beach Ordinance is discussed. A recommendation for the proposed amendment from the Board to review at the meeting for purpose of creating a presentation is requested. No update to the Ordinance will be presented. A discussion may be initiated with residents on enforcement of the Ordinance as relates to watercraft outside a canoe rack.

The payroll report is presented. Mike Smith makes a motion to approve payroll in the amount of $5,924.92. Ron Sandstrom seconds the motion. Report and time cards are reviewed. Motion passed 3-0.

Two beaches have been identified as having an additional No Dogs on Beach sign. Question is asked if additional signs should be purchased or the two signs removed. Mike Smith makes a motion to purchase three No Dogs on Beach signs. Ron Sandstrom seconds the motion. Discussion is held on purchasing these signs next spring. Mike Smith withdraws the motion.

A time off request for Bob Goddard is presented. Mike Smith makes a motion to approve the time off request. Larry Leonard seconds the motion and the motion passed 3-0.

Accounts Payable

The check manifest is presented. Mike Smith makes a motion to approve 6 checks for $8,143.24. Ron Sandstrom seconds the motion. Checks and invoices are reviewed and discussed. Motion is called to a vote and the motion passed 3-0.

6. Minutes

The minutes of 9-4 are reviewed. Mike Smith makes a motion to approve the minutes as presented. Ron Sandstrom seconds the motion and the motion passed 3-0.

The minutes of 9-11 are reviewed. Mike Smith makes a motion to approve the minutes as presented. Ron Sandstrom seconds the motion and the motion passed 3-0.

7. Commissioners Reports

Ron Sandstrom has been working on the isolation valve information within the Asset Database.

Mike Smith makes a motion to have Nancy Cole send a letter with return postcard to the 53 homeowners whose properties curb stop valves have not been located inquiring if the property owner may know where the valve is located. Ron Sandstrom seconds the motion and the motion passed 3-0.

Mike Smith makes a motion to approve up to $2,250 for culvert locating work as follows: $500 tools, $250 tags, $1,500 data collection. Ron Sandstrom seconds the motion and the motion passed 3-0.

Request for reimbursement from the State through the Asset Management grant is discussed. This will be done upon completion of the data collection for curb stop valves expected to occur within a few weeks. An associate from Avitar is being requested to attend an Asset Management meeting to discuss production of maps in October.

Mike Smith makes a motion to place the sign at the bottom of Oak Ridge for the meeting Saturday. Ron Sandstrom seconds the motion and the motion passed 3-0.

Mike Smith makes a motion to send a certified letter to the owner of 26 Diessbach for an appearance, by phone if requested, to discuss the driveway paving. Ron Sandstrom seconds the motion and the motion passed 3-0.

8. Signature Items
A letter to the owner of 13 Interlaken regarding removal of the rope line placed in Big Pea Porridge Pond is presented. Mike Smith makes a motion to sign the letter. Ron Sandstrom seconds the motion and the motion passed 3-0.

A letter to the owner of 23 Diessbach regarding removal of the rope line placed in Big Pea Porridge Pond is presented. Mike Smith makes a motion to sign the letter. Ron Sandstrom seconds the motion and the motion passed 3-0.

The Road Construction Capital Reserve withdrawal form for the Oak Ridge work is presented. Mike Smith makes a motion to sign the form. Larry Leonard seconds the motion and the motion passed 3-0.

A letter to the owner of 1 Altdorf regarding drainage at the property and road is presented. Mike Smith makes a motion to sign the letter. Ron Sandstrom seconds the motion and the motion passed 3-0.

A letter to the owner of 4 Little Loop regarding drainage at the property and road is presented. Mike Smith makes a motion to sign the letter. Larry Leonard seconds the motion and the motion passed 3-0.

A letter to the owner of 6 Little Loop regarding drainage at the property and road is presented. Mike Smith makes a motion to sign the letter. Larry Leonard seconds the motion and the motion passed 3-0.

9. Correspondence

Granite State Analytical has forwarded the monthly bacteria test results for the water system. All results are clean.

David Rowe sent an email outlining the need for attention to the outhouses. The DPW was informed and cleaned the outhouses Friday.

The NH Department of Health and Human Services has sent an alert that the first mosquito batch has tested positive for West Nile Virus.

Heath Trust has appointed an interim Executive Director.

NH Municipal Association has sent the monthly News Link.

10. Scheduled Appearances

Treasurer Dinah Reiss discusses the cash flow report through September 1. Paperwork for a TAN loan will be obtained.
11. Other Business
12. Public Comments

At 12:00 pm Ron Sandstrom makes a motion to conclude public business, enter a work session with Ron Sandstrom and Larry Leonard reviewing the asset management database entry and to stop filming at this time. Mike Smith seconds the motion and the motion passed 3-0.

At 12:40 pm Ron Sandstrom and Larry Leonard conclude the review of input to the database and the meeting is adjourned.

Respectfully submitted,

Nancy E. Cole
Administrator

[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2015/09/CM091115.pdf"]VILLAGE DISTRICT OF EIDELWEISS
COMMISSIONERS MEETING
September 11, 2015

The Board of Commissioners met at 9:00 am on Friday, September 11, 2015. In attendance were Commissioners Ron Sandstrom, Mike Smith and Larry Leonard. Also present were Kelly Robitaille. The meeting was taped for Madison TV by Tim Hughes.

At 9:00 am the meeting was called to order by Chairman Ron Sandstrom.

The Action list is reviewed and discussed.

1. Agenda

Mike Smith makes a motion to approve the agenda.
Ron Sandstrom seconds the motion
The motion passed 3-0.

The Action list is reviewed and discussed.

2. Highway Department Report

Review of DPW work.

Kelly to deliver a letter from person interested in receiving material (fill) from DPW2
Mike Smith makes a motion
Ron Sandstrom seconds the motion.
The motion passed 3-0.

To pay Ambrose the amount quoted for the ledge pack and then discuss to the difference between what he over delivered.
Mike Smith makes a motion
Ron Sandstrom seconds the motion.
The motion passed 3-0.

Don’t allow plows with wings on the right side of DB2.
Mike Smith makes a motion
Ron Sandstrom seconds the motion.
The motion passed 3-0.

Take photos of 26 Diessbach today to document the impact of last night’s rain.
Mike Smith makes a motion
Ron Sandstrom seconds the motion.
The motion passed 3-0.

3. Water System Planning

4. Administration

No discussion of water ordinance at the public hearing on the 26th
Mike Smith makes a motion
Ron Sandstrom seconds the motion.
The motion passed 3-0.

Motion to approve the add for public hearing after removing the water ordinance
Mike Smith makes a motion
Larry Leonard seconds the motion.
The motion passed 3-0.

Motion to ask IAN to work with Mike to map out isolation valves that have not already been found.
Mike Smith makes a motion
Larry Leonard seconds the motion.
The motion passed 3-0.

Motion to pay $139.00 for HP computer to be used for asset management.
Larry Leonard makes a motion
Mike Smith seconds the motion.
The motion passed 2-0

5. Accounts Payable

The check manifest is presented.
Mike Smith makes a motion to approve check manifest in the amount of $9,374.70.
Larry Leonard seconds the motion.
Manifest is reviewed and discussed.
The motion passed 3-0.

6. Minutes
7. Commissioners Reports

Get a quote from Norm Garside for bollards (yellow warning poles) to make the corners of the buildings (DPW1/2 and the salt shed) safe (for warrant).
Larry Leonard makes a motion
Mike Smith seconds the motion.
The motion passed 3-0

8. Signature Items
9. Correspondence
10. Scheduled Appearances
11. Other Business
12. Public Comments

At: 10:20 Motion made by Larry Leonard to enter non-public session for legal issue on 23 Diessbach.
Mike Smith seconds the motion.
Roll call vote, Ron Yes, Larry Yes, Mike Yes.

Motion to send a registered letter to Mr. Farnese (26 Diessbach) to meet in person or call in with commissioners at 10:00 on Sept 21st. to discuss and resolve his no-compliant driveway. If no resolution can be obtained that the district goes to the courts to enforce the penalty for non-compliance.
Mike Smith makes a motion
Larry Leonard seconds the motion.
The motion passed 3-0.

At 10:45 am Mike Smith makes a motion to exit Non-Public session and return to public session

Motion to file formal complaint with DES from Village District
Mike Smith makes a motion
Ron Sandstrom seconds the motion.
The motion passed 3-0.

Mike Smith makes a motion adjourn the meeting. Ron Sandstrom seconds the motion. Motion called via roll call vote; Ron Sandstrom yea, Larry Leonard yea, Mike Smith yea and the motion passed 3-0.

Minutes as taken by Ron Sandstrom.

Respectfully submitted,

Nancy E. Cole
Administrator