Included in this newsletter

1. Upcoming events.
2. Featured Topic (Challenges)
3. Breaking news and current events
4. Water Bill Reminder
5. Tax Bill Reminder
6. Website updates
7. How to contact the District of Eidelweiss District office and the Commissioners.
8. Links to Commissioners and Committee Meeting minutes.

Upcoming events

• Nov 13 1:00 pm Asset Management meeting at Eidelweiss Office.
• Every Tue. 8:00 amCommissioners meeting at the Eidelweiss District Office.

Challenges for VDOE

The Village faces many challenges that will involve major projects and will be costly. This is the first of several memos covering challenges. This memo highlights information received and progress of work on the replacement tank for Reinach to be proposed on the 2019 Warrant.

Water System

• The Reinach Tank bid document was completed and sent out to bidders on Oct 24, 2018. The bid document terms were prepared in the format meeting the State loan requirements. A meeting is scheduled with the bidders on November 6, 2018 to answer any questions and respond to any bidder suggestions for modification of conditions. The bid due date is November 20, 2018.
• The State loan program filing is set for April 2019 with funding available in Late September or early October of 2019. This creates an issue of questionable ability to start and complete the Reinach project in 2019. The project may need to be performed in 2020.
• A bank loan alternative is being investigated. Initial contact with bank indicates a willingness to match the State loan term of 20 years. The bank loan has the advantage of having the funds available in early 2019 and therefore permitting a 2019 project completion.
• The State loan has an interest rate advantage of being about 1.8% lower than the banks. However, the State loan has conditions that could add to the cost of the project. The bid document asks the bidders to state to this added cost. We have created the option of going to the bank loan.
• The cast in place concrete design has been determined to be less costly than replacing two and adding one new steel tank to get to 90,000-gallon capacity as required by State requirements.
• There are many water projects that need to be addressed. Priorities are being evaluated. The Commissioners will make recommendations for warrant articles and for the consideration of projects that could be covered under the existing loan balance of $140,000.

Upcoming News Letter Focus Topic:

• Topic: Continued challenges for VDOE

Breaking News and Current Events:

Roads

• All equipment is ready for winter use.
• Recently all culverts have been cleaned. About five culverts need additional work to completely remove all material. All culverts are operational.
• Asphalt has been applied in areas that were in high need of repair.
• Jungfrau culvert installations and road repair has been completed.
• Due to January-April snow and ice conditions the budget is tight.
• A new design for the Thusis project has been completed eliminating any need to become involved in drainage issues on private property.
• The Commissioners are preparing warrant articles including a warrant article for a new truck to replace the Ford 550.

The 2019 Annual Meeting has been set for February 23, 2019.  The Public Hearings on the budget will be held January 18 and January 25, 2019.

Rumors and corrections

There is a rumor that the District can save funds now by replacing one 30,000-gallon tank and not moving forward with the proposed 90,000-gallon replacement for the Reinach water storage.

The storage calculation done by the engineers which resulted in the 90,000-gallon storage tank replacement is a calculation required under NH DES regulations when a water system will be updating storage tanks.  This calculation is a storage capacity requirement that is calculated with the largest producing well for the system out of service.  In our case, that is the DPW well, which renders the rumored cost saving option mute.   Rick Skarinka of NH DES was very clear when he addressed the District stating that a storage capacity deficiency is considered a major deficiency by NH DES and the State could mandate the system to install proper storage.

Water Bill Reminder: 

This is a friendly reminder that the water bill was due on 5/1. Certified notice for shut off is being sent for all properties with an overdue bill.

Tax Bill Reminder:

Taxes were due in the town of Madison on July 5, 2018.  The second tax payment bills will be mailed early November.  Please be aware that all 2018 tax increases for the County, School, Town and District will be included with the second tax payment of the year.

Website updates

If you have photos of the district and would like to share them so that they may be included on the site, please send them to office@vdoe-nh.org.  We will review and select the best photos for use with the site.

How to contact the District office:

• The VDOE has an official website and sends out emails with emergency notifications. Be sure to visit the website at www.vdoe-nh.org and enroll.
• The VDOE has a “see something / say something” policy. Anyone who sees something suspicious or unusual should report it for the benefit of the VDOE community to the Madison Police at 603-367-8334 (non-emergency line).
• Office hours and guidelines have been added to the website to make it more convenient to schedule appointments with the District administrator. Click Here for Office Hours.

The office can always be contacted via email with questions, concerns and suggestions. Messages will be forwarded from the office to the commissioners. The email address is office@vdoe-nh.org

Links to Commissioners and Committee Meeting minutes:

• Commissioners Meetings
• Asset Management Committee Meetings:

Included in this newsletter

1. Upcoming events.
2. Featured Topic (Challenges)
3. Breaking news and current events
4. Water Bill Reminder
5. Tax Bill Reminder
6. Website updates
7. How to contact the District of Eidelweiss District office and the Commissioners.
8. Links to Commissioners and Committee Meeting minutes.

Upcoming events

• Oct 12 8:00 am         Commissioners meeting at Eidelweiss Office
• Oct 16 1:00 pm         Asset Management meeting at Eidelweiss Office.
• Every Tue. 8:00 am  Commissioners meeting at the Eidelweiss District Office.

The Commissioners will not meet 10/2 or 10/9. 

Challenges for VDOE

The Village faces many challenges that will involve major projects and will be costly. This is the first of several memos covering challenges. This memo highlights the information received and discussed with Rick Skarinka of NH DES on Sept 8.

September 8th meeting

• On September 8, 2018 we had a meeting with the State DES, represented by Rick Skarinka to discuss water system needs. The meeting was attended by over 30 people.
• First on the agenda was pressure reducing valves. Property owners described their problems with high water pressure. Household prv failure was described. Since the funding that included prvs was voted down at the 2018 annual meeting the VDOE could not currently address several prvs that are causing problems. Due to its priority prvs will be included in the 2019 warrant articles.
• The Reinach Tank replacement was a major item of discussion. Mr. Skarinka indicated that the replacement of the tanks was a critical issue. If the voters turn down the funding, the State would mandate its replacement. Such action would be undesirable due to the resulting high cost of the State involvement. Many comments and questions were posed by the attendees.
• A cost analysis was provided that covered the engineering estimate of $512,000 for the construction of a 90,000-gallon concrete tank and related improvements, the proposed schedule and cost of prvs, the proposed schedule and cost of replacing the 5,000-gallon tanks, and recommended capital fund additions.
• Skarinka recommended that the property owners and the Commissioners work together to get the required actions done.

Upcoming News Letter Focus Topic:

• Status of 2018 Warrant Articles

Breaking News and Current Events:

Reinach Tank

• The engineers have started design work on the new Reinach tank. This work includes preparation of bid specifications. The current timing is October 15, 2018 for the completion of the design and bid package. This puts the estimated bids to be received by the end of November. The State revolving loan has a low interest rate and has terms that could extend to 20 years. This loan is currently being researched.

Roads

• Two major culverts were placed on Jungfrau. This will help in keeping the gravel on the road and thereby reducing costs.
• A specification is being prepared for a truck to replace the 550.
• We are going to rent equipment to recover sand. The recovery will produce significant cost savings.
• Asphalt repair work will be done on Aspen, Chocorua View, Klausen and Old Town Road.
• Many projects are under way. These include limbing of trees and branches, and culvert cleaning.

Water Bill Reminder: 

This is a friendly reminder that the water bill was due on 5/1. Certified notice for shut off is being sent for all properties with an overdue bill.

Tax Bill Reminder:

Taxes were due in the town of Madison on July 5, 2018.  The second tax payment will be due at year end; generally early December.  Please be aware that all 2018 tax increases for the County, School, Town and District will be included with the second tax payment of the year.

Website updates

If you have photos of the district and would like to share them so that they may be included on the site, please send them to office@vdoe-nh.org.  We will review and select the best photos for use with the site.

How to contact the District office:

• The VDOE has an official website and sends out emails with emergency notifications. Be sure to visit the website at www.vdoe-nh.org and enroll.
• The VDOE has a “see something / say something” policy. Anyone who sees something suspicious or unusual should report it for the benefit of the VDOE community to the Madison Police at 603-367-8334 (non-emergency line).
• Office hours and guidelines have been added to the website to make it more convenient to schedule appointments with the District administrator. Click Here for Office Hours.

The office can always be contacted via email with questions, concerns and suggestions. Messages will be forwarded from the office to the commissioners. The email address is office@vdoe-nh.org

Links to Commissioners and Committee Meeting minutes:

• Commissioners Meetings
• Asset Management Committee Meetings:

Included in this newsletter

1. Upcoming events.
2. Featured Topic (Challenges)
3. Breaking news and current events
4. Water Bill Reminder
5. Tax Bill Reminder
6. Website updates
7. How to contact the District of Eidelweiss District office and the Commissioners.
8. Links to Commissioners and Committee Meeting minutes.

Upcoming events

• Sept 6 5:00 pm     Asset Management Meeting at the Eidelweiss District Office.
• Sept 6 8:00 am     Commissioners meeting at the Eidelweiss District Office.
• Sept 8 10:00 am    Commissioners Meeting with Engineer Nick Sceggell, Water Operator IanHayes and Rick Skarinka of NH DES Drinking and Groundwater Bureau at the Lodge.
• Sept 22 9:00 am       EPOA Board Meeting at Lodge
• Sept 22 5:00 pm       EPOA Italian Shared Dinner at the Lodge
• Sept 22 all Day         Hazardous Waste Disposal – CONWAY TRANSFER STATION
• Every Tue. 8:00 am  Commissioners meeting at the Eidelweiss District Office. *

*The Commissioners will not meet Tuesday Sept 4.

Challenges for VDOE

The Village faces many challenges that will involve major projects and will be costly. This is the first of several memos covering challenges. This memo describes immediate water system needs. There are many other requirements that need to be addressed and will be described in subsequent memos.

• As a result of tank inspections of the Reinach tanks it was determined that the tanks needed to be replaced. As a result we need to determine the best course of action for replacement of the Reinach Tanks.  In addition, the State DES has required that we creation of the Reinach pressure zone. This project was described in the 2005 Water System Master Plan. There are two primary options; replacing the tanks with three new steel 30,000-gallon tanks or to install a new 90,000-gallon concrete tank.  Cost analysis is being completed for both options by our engineer.
• A meeting will be held on September 8, 2018 at 10 AM at the lodge with the State DES to plan the path forward on the Reinach tank replacement and other matters.
• The Summit 30,000 gallon tank has been inspected and relined. The Reinach tank issue will affect the scheduling of other tank work.
• As a result of the tank replacement, the planned tank inspection and lining warrant article will need to be reviewed and amended with the consideration of additional funding requirements.
• A cost analysis has been completed evaluating tank replacement as opposed to relining. Although there are some modest cost increases, it appears to be economical over the long term.
• A substantial amount of work is ahead of us to prepare designs, obtain State approval of the project, prepare a bid package, evaluate bids, prepare warrant articles, and to arrange financing.

Upcoming News Letter Focus Topic:

• Status of 2018 Warrant Articles

Breaking News and Current Events:

• The Reinach water system tank planning is ongoing with input from the districts engineers. A working meeting with DES is being scheduled to take place on Saturday, September 8 at 10 am at the Lodge. A notice will be sent out through the VDOE email list to provide the location and timing for the meeting.
• The district is looking into an upgrade to the accounting system.  The software being reviewed is made for municipal governments and fully compliant with current regulations.  Many of the current manual processes are included in the proposed system which will benefit both record keeping and workflow.

Water Bill Reminder: 

This is a friendly reminder that the water bill was due on 5/1. A late payment penalty was assessed to any property owners who have not paid this bill.  The second late payment penalty was added to all accounts with a balance due August 1. Any account not paid in full by September 15 will be subject to shut off.

Tax Bill Reminder:

Taxes were due in the town of Madison on July 5, 2018.  The second tax payment will be due at year end; generally early December.  Please be aware that all 2018 tax increases for the County, School, Town and District will be included with the second tax payment of the year.

Website updates

If you have photos of the district and would like to share them so that they may be included on the site, please send them to office@vdoe-nh.org.  We will review and select the best photos for use with the site.

How to contact the District office:

• The VDOE has an official website and sends out emails with emergency notifications. Be sure to visit the website at www.vdoe-nh.org and enroll.
• The VDOE has a “see something / say something” policy. Anyone who sees something suspicious or unusual should report it for the benefit of the VDOE community to the Madison Police at 603-367-8334 (non-emergency line).
• Office hours and guidelines have been added to the website to make it more convenient to schedule appointments with the District administrator.Click Here for Office Hours.

The office can always be contacted via email with questions, concerns and suggestions. Messages will be forwarded from the office to the commissioners. The email address is office@vdoe-nh.org

Links to Commissioners and Committee Meeting minutes:

• Commissioners Meetings
• Asset Management Committee Meetings:

Included in this newsletter

1. Upcoming events.
2. Featured Topic (Strategic planning)
3. Breaking news and current events
4. Water Bill Reminder
5. Tax Bill Reminder
6. Website updates
7. How to contact the District of Eidelweiss District office and the Commissioners.
8. Links to Commissioners and Committee Meeting minutes.

Upcoming events

• Aug 04 - Aug 12      Madison Old Home Week   Full schedules available throughout Town
• Aug 05 2:00 pm      EPOA scavenger hunt; begin at Eidelweiss Beach
• Aug 11 3:00 pm      EPOA Family games at Eidelweiss Beach
• Aug 15 1:00 pm      Asset Management Committee at the Eidelweiss office
• Aug 18 9:00 am      EPOA meeting at the Lodge.
• Aug 18 5:00 pm      EPOA Pig Roast at the Lodge
• Aug 19 2:00 pm      EPOA Family Fun at Eidelweiss Beach
• Aug 25 6:00 pm      EPOA Family games at the Lodge
• Sept 22 all Day       Hazardous Waste Disposal – CONWAY TRANSFER STATION
• Every Tue. 8:00 amCommissioners meeting at the Eidelweiss District Office.

Strategic Planning for VDOE

Many improvements within the District have occurred in the last 5-10 years.  With the addition of a dedicated Asset Management Team, extensive planning efforts are being completed for the long-term benefit of the VDOE.  With a capital improvement plan that has been carefully developed, the Commissioners are able to make focused decisions for actions.

The Water System has undergone tremendous improvements including upgrades to the SCADA system, well rehabilitation at Muddy Beach as well as booster pump replacements with variable frequency drives, pump house upgrades to Oak Station and Jungfrau station, tank inspections for the 30,000-gallon storage tanks and lining of the 30,000-gallon tank at Summit station, Planning is underway for replacement of the Reinach tanks, which were not candidates for lining.  Planning is also be done with a full cost analysis for replacement of the 5,000-gallon tanks within the system.

The equipment being used by the DPW is in good shape and included in the strategic planning based on anticipated useful life.  The F-550 is scheduled for replacement in 2019.  Specifications and pricing are being developed for proposal of a replacement for this truck.

Regular road maintenance, including ditching and culvert work, has been focused on for the last three years.  The VDOE now has a full culvert inventory of all road culverts including GPS coordinates.  Snow plow operations have benefited from the addition of brine as a tool to fight ice and the ponds will benefit long term from reduction of road salt.

The DPW crew has been completing courses and maintaining certifications through the UNH Technology Transfer Center Road Scholar program.  The reduced turnover in staff of the last 5 years has been beneficial as the crew gains additional skills to keep the roads in great condition.

Upcoming News Letter Focus Topic:

• Tank replacement and the Reinach pressure zone

Breaking News and Current Events:

• Commissioner Ron Sandstrom has returned to the private sector to focus on his businesses. His position will be filled at the next annual meeting.
• The Reinach water system tank planning is ongoing with input from the districts engineers. A working meeting with DES is being scheduled to take place.  When the schedule is ready, a notice will be sent out through the VDOE email list to provide the location and timing for the meeting.
• Meetings took place with Conway Water District with a review of their accounting software and practices along with a look into how they handle flex time. The district is looking into an upgrade to the accounting system.  The software being reviewed is made for municipal governments and fully compliant with current regulations.  Many of the current manual processes are included in the proposed system which will benefit both record keeping and workflow.

Water Bill Reminder: 

This is a friendly reminder that the water bill was due on 5/1. A late payment penalty was assessed to any property owners who have not paid this bill. Any property owners who haven’t paid by August 1st will be assessed an additional $100 late fee.

Tax Bill Reminder:

Taxes were due in the town of Madison on July 5, 2018.

Website updates

If you have photos of the district and would like to share them so that they may be included on the site, please send them to office@vdoe-nh.org.  We will review and select the best photos for use with the site.

How to contact the District Office:

• The VDOE has an official website and sends out emails with emergency notifications. Be sure to visit the website at www.vdoe-nh.org and enroll.
• The VDOE has a “see something / say something” policy. Anyone who sees something suspicious or unusual should report it for the benefit of the VDOE community to the Madison Police at 603-367-8334 (non-emergency line).
• Office hours and guidelines have been added to the website to make it more convenient to schedule appointments with the District administrator. Click Here for Office Hours.

The office can always be contacted via email with questions, concerns and suggestions. Messages will be forwarded from the office to the commissioners. The email address is office@vdoe-nh.org

Links to Commissioners and Committee Meeting minutes:

Please take a few moments to review the minutes from these hard-working groups.

• Commissioners Meetings
• Asset Management Committee Meetings:

Included in this newsletter:

1. Get to know someone working on your behalf.
2. Upcoming events.
3. Featured Topic (Asset Management Committee)
4. Breaking news and current events
5. Loons and Pond Water Level information
6. Canoe Rack Update (Spaces are available)
7. Water Bill Reminder
8. Tax Bill Reminder
9. Website updates
10. How to contact the District of Eidelweiss District office and the Commissioners.
11. Links to Commissioners and Committee Meeting minutes.
12. Internship
13. Looking for additional information or recommendation from neighbors?

Click here for a PDF version of the newsletter

Get to know: Paula Doyle (communications committee member)

Paula grew up in Rochester NY and attended college at St. Lawrence University. She has an MBA from Northwestern University. Paula has lived in many areas of the U.S. including NYC, Southern California, Louisville KY, Burlington VT and Boston but she is happy to call Eidelweiss and NH her permanent home. Her career has focused primarily on marketing for corporate restaurant brands such as KFC, Taco Bell, Bruegger’s and Au Bon Pain.

Paula volunteered for the communications committee in order to use her marketing and communications experience and skills to help the district by facilitating a more effective and productive dialogue between the board of commissioners and the community. Paula has owned her home in Eidelweiss for nearly ten years but recently made it her full time residence.

Upcoming events

• June 30 9:00 am Communications Committee meeting at the Lodge.
• July 09 1:00 pm Asset Management Committee at the Eidelweiss office.
• July 21 9:00 am EPOA meeting at the Lodge.
• Sept 22 all Day Hazardous Waste Disposal – CONWAY TRANSFER STATION
• Every Tue. 8:00 am Commissioners meeting at the Eidelweiss District Office.

Asset Management Committee (This month’s focused topic)

The Asset Management Committee's role is to catalog the assets of the Village District and create plans for the replacement and maintenance of all Village District assets.

In the past three years, this committee has made great progress, cataloging nearly all of the 477 cub-stop valves along with GPS locations: locating and recording nearly 140 isolation valves, 195 district culverts and creating documentation detailing water system assets. In addition to cataloging the information where possible, the data is mapped and tied to Madison’s tax map database to ensure that we have a single consistent base of information. Most importantly, this committee has created a multi-year CIP (capital improvement plan) with time lines and expected replacement times and costs.

Click Here to go to the Asset Management Reports

The Commissioners use the information created by the Asset Management Committee in the creation of warrant articles and planning for the future. The Asset Management Committee has created a multi-year capital improvement plan that includes:

• Trucks and Equipment
• Buildings
• Gravel Roads
• Asphalt Roads
• Water System pumps
• Water System Storage
• Water System SCADA (Supervisory Control and Data Acquisition)
• Electrical
• Financing and Distribution of costs to minimize impact.
• Schedule of CRF (Capital Reserve fund) Deposits

As of 2018, the Asset Management Committee's Capital Needs Plan covers the years 2018 through 2024. As of June 19, 2018, the Asset Management Committee will be sharing live working documents on the district website. Live documents are documents that will change and be updated on a regular basis.

Upcoming News Letter Focus Topic:

• The Reinach Pressure Zone -- what it is and why we need it.

Breaking News and Current Events:

• Tank inspections were completed for three of the water system tanks.

Both 30,000-gallon tanks at Reinach that supply the water system failed an inspection. The third tank that was inspected (at the summit) passed. Failing inspection means that they may not be candidates for lining and may need to be replaced sooner rather than later. The District has received the final report from Mass Tank which has been forwarded to the VDOE engineers for review. We expect more information to be available shortly.

• District capital reserve fund has been impacted by a large repair bill earlier this year. The District’s mid-sized truck experienced an issue with the rear axle. The truck was taken to Liberty International for repair. The cost of that repair was more than $6,000. The district escalated the issue within Liberty International and the warranty coverage company Navistar.

“The axle in question suffered from a failure of the ring gear fasteners. The condition is indicative of a spin-out/shock load induced, shearing of the fasteners (bolts) that hold the ring gear together. Usually this is caused by a wheel that is spinning faster than the vehicle is moving in a given direction and then, suddenly, the wheel gains immediate traction (as if going from ice to dry pavement). This sudden shock load causes stress loads that are beyond normal and typically cause failures of this catastrophic nature”.

The warranty claim was rejected and the District needed to pay for the repair. This was initially paid for from money in the budget and then that money taken from the budget was then reimbursed appropriately from the capital reserve fund.

• The other recent and unexpected repair bill was a result of a plow truck that slid backwards down one of the districts roads and into a ditch. This happened when one of our plow operators lifted the plow off the road and the truck lost traction. While insurance covered the bulk of the repair, the VDOE was still responsible for the $1,000 deductible. There is also an additional $900 pending insurance claim and we are awaiting a response.

Loons and the pond water level:

The loons have returned. Please be sure to observe the loons from a significant distance so you don’t disturb their natural habitat or their nests. We have three clean ponds that are full of various living creatures. Let’s respect those animals so we can all enjoy them.

Did you know that the District is working with the Loon Preservation Committee and NH Department of Environmental Services to manage the water level of the ponds? Currently, the water level is low to accommodate the loon nests. Now that the eggs have hatched and the baby loons have taken to the water, the district has closed the dam to return the ponds to full levels.

The LPC is monitoring the nesting pair of Loons on Big Pea for danger of flooding. In our most recent communication from the LPC, this nest may be failed. If notified by the LPC, the dam will be re-opened to protect this nest.

Canoe Rack Update:

Available remaining spaces as of 6/26/2018
Boulder Beach – 5
Geneva Beach - 7
Eidelweiss Beach - 2
Thusis Beach - 2
Porridge Shore - 0
Total remaining spaces is 16
Property owners can request a second space beginning on June 1, 2018.

Water Bill Reminder:

This is a friendly reminder that the water bill was due on 5/1. A late payment penalty was assessed to any property owners who have not paid this bill. Any property owners who haven’t paid by August 1st will be assessed an additional $100 late fee.

Tax Bill Reminder:

Taxes are due in the town of Madison on July 5, 2018.

Website updates

The Website is under review by the communications committee. If you have not visited the site lately, please go there and check it out. There have been many changes and updates to the site to make it easier to find information. During the next month, expect more updates to the site including a new informative landing page.

If you have photos of the district and would like to share them so that they may be included on the site, please send them to office@vdoe-nh.org. We will review and select the best photos for use with the site.

How to contact the district office:

• The VDOE has an official website and sends out emails with emergency notifications. Be sure to visit the website at www.vdoe-nh.org and enroll.
• The VDOE has a “see something / say something” policy. Anyone who sees something suspicious or unusual should report it for the benefit of the VDOE community to the Madison Police at 603-367-8334 (non-emergency line).
• Office hours and guidelines have been added to the website to make it more convenient to schedule appointments with the District administrator. Click Here for Office Hours.

The office can always be contacted via email with questions, concerns and suggestions. Messages will be forwarded from the office to the commissioners. The email address is office@vdoe-nh.org

Links to Commissioners and Committee Meeting minutes:

Please take a few moments to review the minutes from these hard-working groups.

• Commissioners Meetings
• Communications Committee Meetings
• Asset Management Committee Meetings:

Internship Opportunity

The Village District of Eidelweiss, a municipal entity within the Town of Madison, seeks an intern.

Responsibilities may include any or all of the following:

• Website expansion and revision
• Working within Office 365 to establish notebooks for use by office and officials on project information
• Participation and observation in commissioners meetings and communications committee meetings
• Coordination of programs
• Public Relations
• Learn the mechanisms of municipal finance
• Assist with correspondence

Looking for additional information regarding Eidelweiss?

If you are looking for an additional source of information about Eidelweiss, please email eidlws@yahoo.com. You will send your email address and one of the moderators from the site will send you an invitation to join the group. This group is an information board that encourages discussions related to multiple Eidelweiss and regional topics.

The Eidelweiss information board is not affiliated with the Village District of Eidelweiss municipality and any recommendations, comments, or suggestions do not reflect those of the District.

Included in this newsletter:

1. Get to know our staff.
2. Upcoming events.
3. Featured Topic (Muddy Beach Upgrades)
4. Pond Information
5. Canoe Rack Update (Spaces are available)
6. Water Bill Reminder
7. How to contact the District of Eidelweiss District office and the Commissioners.
8. Links to Commissioners and Committee Meeting minutes.
9. Looking for a plumber or recommendation from neighbors?

Click here for a PDF version of the newsletter

Get to know: Administrator Nancy Cole

Nancy and her husband Chuck moved to Eidelweiss in 2001 and she has served as the Administrator for the district since January 2009. On a day to day basis, Nancy handles much of the activity within the district which includes the phone, mail and e-mail correspondence, processing accounts payable & receivable, handling emergency requests, scheduling, attending & recording meeting notes at commissioners’ meetings, participating in sub-committee meetings and handling the project scheduling and execution for the annual meeting, the warrant articles and the audits.
Nancy has an Associate of Science Degree from Northeastern University and when she’s not in Eidelweiss, she is busy volunteering on the Town of Madison Old Home Week Committee and is also the current Assistant Chief of Timing & Scoring at the NH Motor Speedway. In their free time, Nancy and Chuck also love to kayak and hike in the White Mountains.
Upcoming events

Upcoming events

• May 26th 10:00 am Eidelweiss Property Owner’s Association Annual meeting at the lodge. Current EPOA members or Eidelweiss property owners wishing to join may attend. 2018 EPOA activities will be discussed as well as the election of officers. It is voluntary to join the EPOA. The EPOA is separate from the VDOE official government.
• May 26th 6:00 pm Loon Preservation Society Presentation at the Lodge  Ice-cream social to follow.
• June 2nd 10:00 am Communications meeting at the lodge.
• June 14th 1:00 pm Asset Management meeting at the Eidelweiss District Office.
• Every Tue. 8:00 am Commissioners meeting at the Eidelweiss District Office.

MUDDY BEACH UPGRADES (This month’s focused topic)

BACKGROUND: The Muddy Beach pump station (includes two wells, two booster pumps and one 5,000-gallon tank) is primarily used as a key backup pump and water storage facility for the Eidelweiss water system, providing between 15-20% of our total water usage on an annual basis.
At the 2017 Annual Meeting, a 2-year project was proposed with the first year’s budget approved to upgrade the facilities. The goal of this project is to replace outdated and damaged equipment in order to modernize this facility and insure ongoing use and function of these wells and pumps. The project included the purchase and installation of 2 new booster pumps (one was completely out of use and the second was in disrepair), the upgrading of electrical transducers and meters due to electrical storm damage and for modernization and also to replace old and narrow piping.
At the 2018 Annual Meeting, the budget was approved to complete the second year of this project.
STATUS: The first phase of the project was completed in 2017 which included one new pump and the electrical and piping upgrades. Following approval of the 2018 warrant article, the second pump and electrical control panel have been purchased and will be installed on arrival in the District.

Upcoming News Letter Focus Topic:

• The Reinach Pressure Zone, what is it, why do we need it.
• Breaking news: Tank inspections were completed for two of the water system tanks. One tank failed, the other passed. The District is awaiting the final report from Mass Tank which will be sent to the VDOE engineers for review. More to follow as the information becomes available.

Pond information:

• The loons have returned. Please be sure to observe the loons from a significant distance so you don’t disturb their natural habitat or their nests. We have three incredibly clean ponds that are full of various living creatures. Let’s respect those animals so we can all enjoy them.

Canoe Rack Update:

Available remaining spaces as of 5/14/2018
Boulder Beach - 10
Geneva Beach - 13
Eidelweiss Beach - 6
Thusis Beach - 5
Porridge Shore - 5
Total remaining spaces is 39
Property owners can request a second space beginning on June 1, 2018.

Map of VDOE with beaches marked

Water Bill Reminder: 

This is a friendly reminder that the water bill was due on 5/1. A late payment penalty was assessed to any property owners who have not paid this bill. Any property owners who haven’t paid by August 1st will be assessed an additional $100 late fee.

Upgrades to the Lodge:

The lodge looks great following the legislative body’s vote to improve the lodge last year.

All are welcome to reserve the lodge if desired. Contact the VDOE office for additional information.

How to contact the district office:

• The VDOE has an official website and sends out emails with emergency notifications. Be sure to visit the website at www.vdoe-nh.org and enroll.
• The VDOE has a “see something / say something” policy. Anyone who sees something suspicious or unusual should report it for the benefit of the VDOE community to the Madison Police at 603-367-8334 (non-emergency line).

The office can always be contacted via email with questions, concerns and suggestions. Messages will be forwarded from the office to the commissioners. The email address is office@vdoe-nh.org

Links to Commissioners and Committee Meeting minutes:

• Commissioners Meetings
• Communications Committee Meetings
• Asset Management Committee Meetings:

Please take a few moments to review the minutes from these hard-working groups:

Village District of Eidelweiss Employees:

• Nancy Cole (Administrator)
• Kelly Robitaille
• Jeff DeMartino (Highway Department)

Elected officials (term ends):

• Commissioners
  • Mike Smith (2019)
  • Ron Sandstrom (2021)
  • Ralph Lutjen (2020)
• Treasurer – Dinah Reiss (2019)
• Moderator – Robert Ingram (2020)
• Clerk – Nancy Cole (2019)

Looking for a plumber or recommendation from neighbors?

If you are looking for a plumber or recommendation from residents, there is a new community bulletin board for neighbor to neighbor questions. On the Eidelweiss Nextdoor community, neighbors can post events, make/request recommendations, share safety tips, offer things to share/sell/give away, and simply get to know one another better. You can also create shared interest groups (book club, gardening, astronomy, etc), add Eidelweiss history, or share anything else you think may be of interest. It can be accessed via web at Nextdoor.com or by a mobile app for Apple iOS or Android.

The Eidelweiss Nextdoor bulletin board is not affiliated with the Village District of Eidelweiss municipality and any recommendations or suggestions do not reflect those of the District.

 

[gview file="https://vdoe-nh.org/wp-content/uploads/2018/04/newsletter-April-2018-final.pdf"]
April 2018 Newsletter from the Village District of Eidelweiss

The VDOE Communication Committee intends to highlight a different person each month –

Get to know: Commissioner Ron Sandstrom
Ron Sandstrom moved to Eidelweiss in 2010 with his wife Leeann and their children. Ron has an undergraduate degree in Geology and a graduate degree in computer science. These days Ron can be found running one of his businesses, coaching the multiple-time state champion robotics team at Kennett High School, serving on a local board, or volunteering on a local committee. He is currently serving his third three-year term as a commissioner in Eidelweiss. Ron has embraced all that the Mount Washington Valley has to offer.

Upcoming events
May 5th is Valley Cleanup Day. Registration will be at the lodge at the conclusion of the info-board meeting. There is a communications committee meeting in the Lodge starting at 8:45am the same day. All are encouraged to attend. Food and coffee will be there for everyone. The Hampton Inn is also having an event from 12-2. There will be food, music and a water park.
May 26th is a Loon Preservation Society Presentation at the Lodge beginning at 6pm.

Did you know…
All are welcome to reserve the lodge if desired. Contact the VDOE office for additional information.

The VDOE has an official website and sends out emails with emergency notifications. Be sure to visit the website at www.vdoe-nh.org and enroll.

The VDOE has a “see something / say something” policy. They can’t do it all and they encourage anyone who sees something to report it for the benefit of the VDOE community to the Madison Police at 603-367-8334 (non-emergency line).

Village District of Eidelweiss
Employees:
Nancy Cole (Administrator)
Kelly Robitaille, Jeff DeMartino (Highway Department)

Elected officials (term ends):
Commissioners - Mike Smith (2019), Ron Sandstrom (2021), Ralph Lutjen (2020)
Treasurer - Dinah Reiss (2019)
Moderator – Robert Ingram (2020)
Clerk – Nancy Cole (2019)