The Communications Committee met on Tuesday June 17, 2019 at 5
PM at the Lodge Present are committee members Michael Dolan (MD),
Kathy Koziell (KK) and Paula Doyle (PD). Isabel Pais (IP) attended by
phone. The meeting was videotaped.
At 5:03 PM, Chairman PD calls the meeting to order and makes
motion to call Isabel Pais. KK seconds. Motion passes
3-0.
PD makes motion to approve agenda. MD seconds.
Motion passes 4-0.
PD makes motion to approve minutes from 6/4 meeting. KK
seconds. Motion passes 4-0.
Committee received an email from member Erin LaPlante stating
the she had to resign due to scheduling conflicts.
Discussion on draft of June newsletter. Mike Dolan still needs
additional volunteers for weekend Beach Raking.
Jay Buckley will be heading up basketball court line painting and
bulletin board rebuild, he’ll be looking for volunteers for both projects.
PD working on website, she fixed a duplication of posting
problem. IP is familiar with wordpress and offers to help clean-up and re-do
current VDOE website.
Discussion about commissioners not responding to Facebook or
Social Media sites.
Question if Madison TV link on VDOE website had been updated.
Paula will work with Nancy on updating Beach Signs so they
accurately reflect the ordinances.
Discussed adding No Parking after 10pm to all Beach Signs.
Public Comment/Scheduled Appearances: None
Next Meeting Scheduled
for Tuesday July 16th at 6PM at Lodge.
5:48PM PD makes motion to adjourn. MD
seconds. Motion passes 4-0.
The Communications Committee met on Tuesday June 4, 2019 at
5 PM at the Lodge Present are committee
members Michael Dolan (MD), Kathy Koziell
(KK) and Paula Doyle (PD). Erin
Laplante (EL) attended the first 25 minutes by phone and attended in
person for the rest of the meeting.
Isabel Pais (IP) attended by phone.
The meeting was not videotaped.
At 5:04 PM, Chairman PD calls the meeting to order and makes
motion to call Isabel Pais and Erin Laplante.
KK seconds. Motion passes
3-0.
PD makes motion to approve agenda. KK seconds.
Motion passes 5-0.
PD makes motion to approve minutes from 56/19 meeting. KK seconds.
Motion passes 4-0-1. (IP abstains as she was not on committee at the
last meeting).
PD asks if committee can select a new secretary to take
affect at next meeting. PD has been
acting as chairman and secretary since Andrew left committee and challenging to
take minutes while chairing meeting. KK
volunteers to act as secretary. PD makes
motion to make KK secretary to take minutes starting at next meeting. MD seconds. Motion passes 5-0.
Newsletter discussed in terms of process, timing & approvals. PD expresses concern that draft submitted in
May on 5/14 and then 2 weeks of changes and revisions creating a lot of work
for KK and Nancy Cole. Discussion on
either moving draft back closer to end of month to avoid multiple rounds of
changes and updates. Suggestion made to
meet 2x per month in order to discuss topics in first meeting (first week of month) and submitting draft
after 2nd meeting (3rd week of month). Agreement that this makes sense so we will go
back to mtg twice a month.
Comment made and some agreed that newsletter could look
better in terms of format. Could it be
a pdf with a masthead to look more like a newsletter? Some thought that it was easier to read when
in the body of email while others prefer a pdf.
Suggestion made to consider doing a survey sent out through an email to
get property owner input on communications tools and formats. Agreed to give this more thought and discuss
at next meeting.
Discussion also on objectives for the newsletter as a
resident made comments at last Commissioners Mtg that content was not detailed
enough as it pertains to projects, budgets and spending. Committee members agreed that current content
was working and anecdotal feedback had been primarily positive providing the
right type and amount of content for the average resident. Those seeking more detail have ability to
request information from office and/or attend meetings. Comment made that a survey would be a good
way to validate these assumptions.
June Newsletter Topics discussed to possibly include Pond
Levels, Public Hearing Results, Fire Permits, Grader Repairs, Audit Link, Tax
Bill (include some basic info and chart with info on Eidelweiss vs. Madison
taxes), EPOA Summer Events, Loon Update, Beach Testing, Water – Electrical work
at pump houses, Volunteer Projects, No Fireworks reminder. Another idea brought up was to include one
“Did You Know?” item in each newsletter (such as the info on taxes).
Social Media Communication was discussed. There are currently 2 Eidelweiss websites
(VDOE and EPOA) and 4 social media sites (InfoBoard on Yahoo, 2 Facebook sites
(1 public and 1 private) and 1 NextDoor Eidelweiss site.) Commissioners have asked Communications
Committee to discuss and develop a recommendation on whether the VDOE should
create its own facebook page and whether
or not Commissioners should post/participate on social media sites. General agreement was reached that another fb
page was not a good idea as it would create more confusion for people and it
would require giving one person authority to post in order to be timely and
this could create even more issues. Some comments were made that fb can be a
good way to engage with people, however the overwhelming consensus was that the
Commissioners should not engage and instead should continue to respond to
correspondence and allow comments and questions at meetings. Discussion on whether or not BOC could allow
people to attend meetings via dial in or conference call. Suggestion made to investigate if a service
like Webex would work and whether or not this could be done from the lodge
because no Wi-Fi. Agreed to continue
discussing this in future meetings.
PD makes motion to advise Board of Commissioners that they
do not engage on any social media site on any VDOE related topic or
subject. EL seconds. Discussion:
It would be okay if a Commissioner continued to be a member of pages and
could comment or post on other topics such as a recommendation for a
tradesperson or a comment on something else posted that is not related to the
activities and responsibilities of the VDOE.
Motion passes 5-0.
Discussion then continued on whether our committee should
take up same issue for committee members.
Agreement to discuss at next meeting once commissioners made decision on
their role. PD also informs everyone
that a related issue came up in environmental committee about what committee
members could do in terms of contacting experts and vendors on related or
unrelated committee business.
Committee Mission Format & Content. Commissioner Leiser had asked PD to take
this topic up with our committee following a discussion in environmental
committee. Discussion that this was not
a great use of anyone’s time. PD makes
motion to recommend to BOC that all committees draft generalized mission and
goal statements. MD seconds. Discussion that it would be fine for any
committee that also felt the need, could create more detailed addendums on
process and procedures. Motion passes
5-0.
Website status & content: PD has been working on
wordpress and trying to address and understand why posts since 5/29 have been
appearing on the wrong pages. Have met
with Nancy Cole to review and to date have not been able to fix but will
continue to work on this problem. IP may
be able to help with some wordpress experience.
PD to follow-up with IP for assistance.
In the long run, a new site may be advisable but first want to get
current site reorganized and fix documents that are misplaced.
Report from Commissioner Koziell. – Updates to ordinances
from public hearing will be finalized soon.
Other updates have already been discussed.
Beach Signage: PD
distributed current & proposed beach signage that should be produced prior
to busy July & Aug months. KK to present
to BOC at next mtg on Thursday night. PD
discussed with Nancy Cole and can help her to move to production upon approval
of content.
Public Comment/Scheduled Apperances: None
Next Meeting Scheduled for Monday June 17th at
5PM at Lodge.
6:40 PM PD makes
motion to adjourn. MD seconds. Motion passes 5-0.
COMMISSIONER NEWS
View all commissioner meeting minutes and
agendas (posted 10 hrs prior) Click Here
The
Commissioners voted recently to post the latest financial reports to the VDOE
website that includes the budget, cash flow report and capital reserve fund
balances. You can find these by clicking here.
Jay Buckley has
been appointed to the Board filling the vacancy created by Ralph Lutjen when he
resigned at the annual meeting. Jay was
sworn in during the Board of Commissioners meeting on May 14.
The on-call
phone service at the office has been discontinued. It was costing the district
$127.66/month. A survey of 6 surrounding
towns found that none of them have an after-hours service. Moving forward, callers will be instructed to
leave a message for a return call when the administrator is available or in an
emergency to call 911.
Administrative
Assistant Position being posted. We are looking for a 10-15 hour per week
highly motivated independent individual to assist with workflow in the municipal
office. Primary duties will be clerical, knowledge of Excel and familiarity
with Office 365 beneficial. Application and job description can be obtained at
the District office.
Warrant Article
#8 was approved at
the annual meeting authorizing $4,180 for a York rake replacement. This purchase has been made and the rake is
now in use.
Warrant Article #15 A project was proposed at the annual meeting to raise $36,140 to
update the pressure reducing valve pit at Upper Lakeview/Rigi by separating the lines covered by the PRV
(valve) to reduce pressure at some of the homes in this zone. The warrant was
reduced to $2000 and was passed by the voters. This was to cover replacing just
the valve which was done on May 14th. The initial report is that pressure has been
reduced at the affected homes in the area.
This will continue to be monitored to ensure that this issue has been
addressed as required.
Warrant Article
#18. $42,000 will be deposited into the Water
System Capital Reserve Fund. Check will be issued on June 1st from
the unassigned fund balance.
UPCOMING MEETINGS
Public Hearing:
Saturday June 1 – 9:00 AM at the Lodge. The Public Hearing will
be held to review proposed revisions to the Water and Highway & Parking
Ordinances. Proposed changes are highlighted within the current ordinance on
the VDOE website (vdoe-nh.org) All residents are encouraged to attend—questions
and comments are welcome.
Check the VDOE website or the Huttwil
bulletin board for all posted meetings & locations.
OTHER IMPORTANT DATES:
May 1: Water
Bills were due. If you have not paid
your bill yet, please do so as soon as possible. All bills now overdue are subject to a fine of
$50. On August 1st an additional $100 fee will be incurred.
CANOE/KAYAK RACK REGISTRATION
Rack assignments were delayed
this year due to the large amount of snow that kept us from inspecting and
repairing the extensive damaged racks.
Assignments were sent on Friday, May 24th. Registration for a second space is open. An email was sent on Friday April 12th
with details.
ROAD UPDATE
The heavy spring thaw and run off
this year unfortunately contributed to the collapse of a culvert on Burgdorf
Drive and the road has been closed indefinitely at the culvert crossing. Homes at #1 thru #4 Burgdorf are accessible
via Aspen Drive. Access to all other
houses on Burgdorf will be from Grison to Konstanz.
LODGE
The Lodge is now open. If you’d like to use the facility for a
gathering or event, please contact Nancy Cole at the district office for
information and availability.
SUMMER RENTAL SEASON
Last month we
published a 1 page mini poster that owners can print and post in their homes in
order to share the rules and regulations in Eidelweiss with their renters and
visitors. Contact the office if you
need a copy.
On Tuesday May 28th Commissioner
Adam Leiser and the Environmental Committee met with Charlie Krautmann from
DES. He will be back in the District on
June 6th to gather data for a report that will be completed within 5
weeks regarding the management of the Dam. There was also a conference call on
May 28th with Carol Henderson of NH Fish and Game regarding pond
levels and the active loon nest. We expect her to provide a recommendation for
a short-term solution after contacting DES and the Loon Preservation Society.
All this information will facilitate the District in creating a long-term management
plan for the Dam and pond water levels. Please attend the June 1st public
hearing which will be followed by a Commissioners meeting where the pond level issue
will be on the agenda.
COMMITTEE NEWS
Volunteers are still being sought for the Roads
Committee. Please contact the office if you are available and interested in
serving on any of the committees. (email:
office@vdoe-nh.org)
Environmental Committee Update:
The Committee has 6 members and was
officially established on Monday May 20th.
Water Committee Update:
A meeting was
held with the Board of Commissioners on May 10 to walk through the water system
assets & facilities. The committee is exploring funding options and possible
application to NHDES for SRF loans to fund the Reinach Tank project. We are also going
to develop a project plan to pursue digital mapping and use of a GIS system.
PROJECT – VOLUNTEERS NEEDED
Beach Raking – Thank you to all who have volunteered to
help with beach raking on weekends this summer.
We can still use more people so if you are willing and able to help
(even if it’s just one beach on one day), please contact Michael Dolan who has
volunteered to coordinate the schedule. (email:
dolrn@yahoo.com).
THANK YOU VOLUNTEERS!
On Sunday May 5th and Monday May
6th, a dozen volunteers joined Jay Buckley to reshingle the roofs
and upgrade the lighting at the Huttwil mailboxes. The roof was re-shingled, the structures painted and new LED
lighting was installed lowering wattage while improving brightness. All of the materials
were donated by residents. The estimated value of the work was $2500-$3000.
Many thanks to everyone who contributed and participated.
Also thank you to everyone who
volunteered to clean up roads on Valley Pride Day!
So far this year, we’ve had more
than 20 residents volunteering for projects and committees. We appreciate everyone’s participation and
invite all residents to volunteer and join the team!
The Communications Committee met on Monday May 6, 2019 at 5
PM at the District Office. Present are
committee members Michael Dolan (MD),
Kathy Koziell (KK) and Paula Doyle (PD). The meeting was videotaped by Madison TV.
At 5:05 PM, Chairman PD calls the meeting to order and makes
motion to approve agenda. KK
seconds. Motion passes 3-0.
PD makes motion to approve minutes from 4/23/19
meeting. KK seconds. Motion passes 3-0.
Update from Commissioner KK on Board of Commissioners
meetings & activities:
-Board discussed recommendation from committee at last
meeting to hold a public meeting on June 1 following the public hearing on
beach and parking ordinances. The BOC
decided that because they will be giving a public update on activities to the
public at the EPOA board meeting the week prior (Saturday 5/25), that another
update the following week would not be necessary.
-The BOC also voted to add financial reports to the website
including the budget, cash flow and capital reserve fund balances.
-The board is working on recommended updates to the beach
and parking ordinances to be proposed at the June 1 hearing and will need to
communicate these proposals prior to the hearing. PD inquired about status on beach signage. KK informed that the signage will be
finalized following the hearing.
May Newsletter is discussed with following topics:
-New Commissioner appointed – Jay Buckley swearing in at
6/14 meeting.
-Mailbox Roof project complete – 12 volunteers, all
materials donated. New Lights – lower wattage will save money.
-Water Committee Status – PD to get update from Chairman
Larry Leonard.
-Opening/Use of Lodge – include info on new insurance option
– TULIP (KK to clarify options).
-Info for summer rentals – should we include again? TBD based on amount of content in newsletter.
-EPOA Annual Meeting – include info that BOC will present
update.
-Water levels in ponds – TBD based on inquiry from a
resident.
-Rack registration status – continues – provide any
additional info.
-Road Damage – info and status on Bergdorf Dr.
-Beach Raking – contact Michael Dolan who will be
coordinating volunteers.
-Link to audit that should be online.
-Gardening cleanup at entrance – thanks to Kathy and Amy.
-On Call System at office discontinued. 911 instead.
Savings.
-Environmental Committee – if we have info to update.
-Warrant Article Status - $42K return to reserve fund status. York Rake purchased.
- Discussion on including information about Home Assessments
per a discussion with someone at Madison Town Hall who told KK that 25% of
homes in Madison would be assessed this year.
Decided not to include.
-Discussion on input from resident that content in
newsletters is “fluff” and not addressing important issues. Committee does not agree. This correspondence was discussed in the BOC
meeting. BOC will be publishing
financial reports on the website.
Timing on May newsletter discussed – will circulate draft to
committee via email with goal to submit draft to BOC for review at their 5/14
meeting. Get out to public prior to
Memorial Day Weekend.
No Public Comment or Scheduled Appearances.
Next Meeting Scheduled for Tuesday June 4 at 5PM at the
office.
5:41 PM: PD makes
motion to adjourn. KK seconds. Motion passes 3-0.
The Communications Committee met on Monday April 23, 2019 at
5 PM at the District Office. Present are
committee members Erin Laplante (EL),
Kathy Koziell (KK) and Paula Doyle (PD). The meeting was not videotaped.
At 5:04 PM, Chairman PD calls the meeting to order and makes
motion to approve agenda. EL
seconds. Motion passes 3-0.
PD makes motion to approve minutes from 4/8/19 meeting. EL seconds.
Motion passes 3-0.
Update from Commissioner KK on Board of Commissioners
meetings & activities:
No news to report that affects communications with the exception
of edits to the April newsletter draft that was circulated. A public hearing has been added for Saturday
June 1 which is a day/date change versus previously discussed day/date to
accommodate more weekend and part time residents. The hearing will be used to gather input on
the recent beach and highway/parking ordinance changes. PD suggests recommending to the BOC that a
public meeting be held immediately following the hearing on the same date to
review status of major projects and the budget.
It can also be used to gather input from residents on any other issues
they’d like to discuss. All agree to
make this recommendation to the board.
The draft newsletter for April will be revised to make this change
assuming BOC agrees with the recommendation.
Other minor changes to the newsletter include a revision on
Valley Pride Day details and the section on request for volunteers. Also update was added for the water
committee.
KK to forward revised newsletter to PD for final
updates. PD to forward to office and KK
by Wednesday night (4/24) for review and approval by BOC at their Thursday 4/25
meeting.
PD informed committee that she has received login
credentials for district website but has yet to make any updates or
recommendations on changes. Also drafted
email for office and assisted Nancy Cole in finalizing the form for canoe/rack
registration which was sent out since the last meeting and by all accounts,
appears to be working well.
PD distributed copies of current and proposed beach signage
to accurately reflect current ordinance.
Discussion followed to include “of any kind” after “No Smoking” to
address questions raised at recent BOC meeting about vaping. PD to revise proposed signage and forward to
office and KK for discussion at 4/25/19 BOC meeting.
May Newsletter is discussed. KK suggested including information about
Home Assessments per a discussion with someone at Madison Town Hall who told KK
that 25% of homes in Madison would be assessed this year. No final agreement reached on whether to include
or not.
No Public Comment or Scheduled Appearances.
Next Meeting Scheduled for Tuesday May 7 at 5PM at the
office.
6:05 PM: PD makes
motion to adjourn. KK seconds. Motion passes 3-0.
The Communications Committee met on Monday April 8 2019 at 5
PM at the District Office. Present are
committee members Erin Laplante (EL), Michael Dolan (MD), Kathy Koziell (KK)
and Paula Doyle (PD). Other attendees:
Jay Buckley. The meeting was not
videotaped.
At 5:02 PM, Chairman PD calls the meeting to order.
PD makes motion to approve agenda. KK seconds.
Motion passes 4-0.
KK makes motion to approve minutes from 3/25/19
meeting. EL seconds. Motion passes 4-0.
PD notes that Andrew Harteveldt has resigned from the
committee due to personal work obligations.
All agree that Committee is open to taking on another member if someone
volunteers but there is no need to actively recruit someone. Committee anticipates that a group of 4
should be sufficient for the time being.
Update from Commissioner KK on Board of Commissioners
meetings & activities:
Public Hearing update – revised beach & highway/parking
ordinances were reviewed. Info to public
will be included in an email that will be sent out this Friday 4/12 that will
also include canoe/kayak rack registration and request for volunteers to rake
beaches this summer. Discussion also on
posting the newsletter at the mailboxes for people who don’t get emails. Jay
Buckley (JB) suggests adding a poster board to bulletin boards that would draw
attention to “This Month’s Newsletter”.
JB also said that he will be fixing the boards when the volunteer
project to re-shingle the mailbox roofs was done this spring or summer. All agreed that next steps on creating a
dedicated space for newsletter could wait until project completed this spring
or summer.
Insert for Water Bill was done and so far 4 new people had
signed up for emails.
PD informs committee that website updates were not done yet
because she had not received login credentials.
She is following up with Nancy Cole this week.
Correspondence from JB is distributed and he provides a
verbal overview. He suggests that there
are people with incorrect information who speak at meetings and therefore he
reiterates the importance of disseminating factual information. He suggests 4 ideas in his email. 1-Posting newsletter at mailbox boards which
was already discussed, 2-asking local social media sites to post newsletter (all
agree that those of us on the committee can post the VDOE website link to the
newsletter ), 3-Having Commissioners present to the public quarterly and 4-Mail
a newsletter to property owners once a year (this is not discussed).
PD makes motion that the Committee recommend to BOC that
they hold a public meeting followed by a lunch BBQ this summer to provide an
update to the public on the budget, warrant articles and projects. KK seconds.
Motion passes 4-0.
Beach Signs– PD will be work on this for next meeting.
April Newsletter is discussed. Target next mtg for final review to
distribute later that week pending BOC approval.
Committee Status – need update from water committee.
3rd Commissioner Status TBD
Madison Dog Licensing –– was in March but will include in
April also.
Opening/Use of Lodge – weather dependent on opening. PD brings up need for insurance binder to
use. Will ask BOC at their meeting on
Tue 4/9 so that clear information is provided in the newsletter.
Madison Warrant Article Implications – hold til June/July
when tax bills are due.
Bridge Work on 16 – have drafted based on InfoBoard posts.
Info for Summer Rentals –EL provided updated poster document
this week. PD reads statement drafted
for newsletter and will include the 1 page ‘poster’ with newsletter for draft
review.
EPOA Input – KK states that BOC has reached out to EPOA but
is not clear yet on key contact person and nothing has been received yet to
include in newsletter.
Water levels in ponds – KK shares request received from Mike
Smith that he continue to monitor and make recommendation on water levels due
to his proximity to loon nest.
Discussion also on information about water testing is reviewed – will include
information in newsletter seeking volunteers.
KK suggests also including info on the QuickBooks upgrade that
has been accomplished.
JB asks about paying water bills online. KK says that QuickBooks provides for this
option and will implement in 2020.
JB also asks that newsletter include information and request
for volunteers for the mailbox project.
KK also asks to include information on the updated
ordinances and the request for volunteers to rake beaches. She is planning to review this with the BOC
at meeting tomorrow and will provide update.
MD presents revised goal statement for Committee.
Goals: Restore
confidence in the BOC by improving property owners awareness of what is
happening in the district enabling the BOC to develop and pass important
warrant articles. PD makes motion to
adopt this goal statement for the committee.
EL seconds. Motion passes 4-0.
Next meeting is scheduled for Tuesday, April 23 at 5 PM at
the office
6:28 PM: PD makes
motion to adjourn. MD seconds. Motion passed 4-0.
The Communications Committee met on Monday March 25, 2019 at
5 PM at the District Office. Present are
committee members Erin Laplante (EL), Michael Dolan (MD), Kathy Koziell (KK)
and Paula Doyle (PD). The meeting was
videotaped by Madison TV.
At 5:00 PM, Chairman PD calls the meeting to order.
5:01 PM: KK makes motion to approve minutes from 3/11/19
meeting. EL seconds. Motion passes 4-0.
5:03 PM Update from Commissioner KK on BOC
recommendations.
Website – Committee had recommended having 3 people get
login credentials to make changes to site. BOC only wants 1 person which will
be PD. Administrator Nancy Cole will
send PD an invite/link to become administrator this week.
Public Hearing Status – everything on schedule. Beach Ordinance is priority. Hutwill parking will be open to a change - maybe
have a sign made for parking lot Newsletter – KK did not bring changes to
meeting so she will get changes to PD who will make the edits and distribute to
the committee. KK will provide final
approval and get to Nancy Cole for distribution.
Kayak racks – Nancy Cole to do laminated signs. Needs nothing from committee.
5:11 PM: Insert for
Water Bill. KK sent out earlier. Discussion that this needed to be more
timely and meet Commissioners request for revisions. KK to send revisions to Andrew who will
revise.
5:15 PM: Projects
Website Updates – PD to update committee at next mtg after
receiving login credentials.
Beach Policy – Will address after ordinance finalize at
Thursday hearing. Will probably need new
signs to match updated ordinance.
Communication Committee Goals – Ongoing. Haven’t had a chance to do that yet. MD will draft and present at a future
mtg.
New Owners Welcome Packet – ongoing. Address at future meeting.
Calendar of Events – ongoing
Email Alerts – ongoing
Curb Stop Valves- ongoing
5:20 PM Scheduling Next Meeting – Monday April 8 – 5 PM
5:20 PM April Newsletter –
Committee Status
3rd Commissioner Status
Madison Dog Licensing –– will add to March bulletin if April
15 deadline .
Lodge Info – weather dependent
Madison Warrant Article Implications – TBD
Bridge Work on 16 – need detailed info
Info for Summer Rentals – document for posting (EP to
update)
Passed Warrant Article status
EPOA Input – KK stated that EPOA would be providing update
at upcoming BOC meeting.
KK let committee know that Newsletter for March should also
add a section on office hours which are now set. PD to add to newsletter. Committee suggested that if Nancy is leaving
office, she should put a note on the door.
5:45 Discussion on minutes and revising minutes. PD to check 91A to better understand process.
PD to send rental document to Erin to work on.
5:50 PD makes motion to adjourn. MD seconds.
Motion passed 4-0.
6:30 pm: Meeting
called to order by Kathy Koziell and introductions are made. Meeting is being videoed. Attendees include Paula
Doyle, Erin Laplante, Kathy Koziell, Michael Dolan, Andrew Harteveldt (via
phone).
6:35 pm: Motion is made
by Kathy Koziell to approve the proposed agenda, seconded by Paula motion
passes 5-0 by roll call vote.
6:37 pm: Meeting
moved to select a chairperson of the Communications Committee. After a discussion where suggested that Paula
would be a good candidate. Paula agrees
to take the roll. Kathy Koziell makes a
motion to appoint Paula Doyle as the chair person, Mike seconds the motion and
it moves to a vote. The motion was accepted unanimously by roll call vote.
6:38 pm: Meeting
proceeds to choose a secretary for the Communications Committee. Kathy suggests Andrew Harteveldt and Paula
seconds it. The motion was accepted
unanimously by roll call vote.
6:40 pm: Meeting
moves to discuss the Communications Committee mission statement. Kathy and Paula outline where the mission
statement came from. It is envisaged that
we will extend the scope of the committee.
Kathy makes a motion to approve the mission statement, Paula seconds it
and is accepted unanimously by roll call vote.
6:55 pm: Paula makes
a motion that 3 additional users get added to the VDOE website for the
Communications Committee to be able to manage content, Andrew seconds it. The motion is accepted by roll call vote.
7:01 pm: The beach
ordinance is discussed pertaining to the use of kayak racks and differences
between the beach signs and the ordinance.
It was agreed that the beach ordinance should be updated but also it is
understood the signs would also be updated.
Andrew agreed to work with Mike on updating the beach ordinance which
will be provided by March 17th in order to be reviewed at the Public
hearing on March 29th 2019.
7:20 pm: Motion is
proposed by Andrew to have Nancy post signs on all Kayak racks in the same
manner as last year, Paula seconds the motion.
Motion moves to vote and is accepted unanimously.
7:21 pm: Discussion
concerning the renter’s information poster.
This is going to be reviewed and tabled for a future Communications
Committee meeting.
7:23 pm: Discussion
occurs around calendar of events. There
are concerns that the calendar is not very visible on the website. This is tabled for later date for deeper
discussion.
7:26 pm: The Huttwil
parking lot is discussed with regards to the Highway Regulations. Kathy is going to review the Highway Regulations
to suggest changes to make the regulation clearer and to remove ambiguity. The updated ordinance will be proposed to the
public as part of the public meeting at the end of March 2019.
7:29 pm: Use of VDOE
email alerts is discussed with regards to the effectiveness. A deeper investigation to the use of VDOE
email alerts is needed in order to determine recommendations on changing the
use. This will be handled at a later
date.
7:35 pm: Discussion
of hard copy newsletter. Kathy to take
the idea to the Board of Commissioners the idea to include a hard copy
newsletter with the water bills that are sent out at the beginning of
April. Mike seconds and motion moves to
vote. Motion is unanimously accepted by
roll call vote.
7:43 pm: Discussion
about future newsletter items. Paula
agrees to start drafting the next newsletter so that it can be reviewed at the
next Communications Committee meeting.
8:05 pm: Paula makes
a motion to set the date and time for next Communications Committee for Monday
March 25th at 5pm, Kathy seconds it and it is accepted by roll call
vote.
8:08 pm: Paula makes a motion to adjourn the
meeting, Mike seconds it and is accepted by roll call vote
Village District of Eidelweiss
Communications Committee Meeting
June 22, 2018
The Communication Committee met on Friday, June 22, 2018 at 9 am. Present are Committee members Adam Leiser, Paula Doyle, Ron Sandstrom and Nancy Cole. Resident Jay Buckley joined the meeting at 9:20 am.
At 9:00 am Chairman Adam Leiser calls the meeting to order.
Adam makes a motion to approve the agenda. Paula Doyle seconds. Motion passed 4-0.
Discussion on sharing the newsletter as a document that can be updated by the committee.
Discussion on the newsletter content for June. Discussion on establishing contacts with resident websites.
Nancy Cole makes a motion to allow the addition of the next EPOA meeting by Adam Leiser. Paula Doyle seconds. Motion passed 4-0.
Discussion continues on content of the newsletter.
Final determination regarding the newsletter content is made.
Discussion on approval by the Board of Commissioners.
Nancy Cole makes a motion to approve the newsletter for submission to the Commissioners. Adam Leiser seconds. Motion passed 4-0. Newsletter will be submitted for next Tuesday’s meeting.
At 10:11 am Adam Leiser makes a motion to adjourn. Paula Doyle seconds. Motion passed 4-0.
Village District of Eidelweiss
Communications Committee
June 11, 2018
The Communications Committee met in the District Office at 10:00 am on Monday, June 11th, 2018. Present were committee members Ron Sandstrom, Adam Leiser, Andrew Harteveldt (remote), Paula Doyle and Nancy Cole. The meeting was not video recorded. Also, in attendance were Marya and Bill Moser.
10:03: Motion made by Adam to approve the minutes of the last two meetings, May 21st and June 2nd. Nancy seconds accepted by roll call vote 5-0.
10:04: Meeting moves to discuss the renters brief. Ron notifies us that there was not sufficient time to address it at the last meeting. Adam makes a motion to request the Commissioners to review, approve and distribute. Paula seconds accepted by roll call vote 5-0.
10:06: Meeting moves to discuss the response from the commissioners. Ron provides a brief to everyone of the discussion at the commissioners meeting regarding the request to hold a public meeting in the August timeframe as well as the request to provide a response to property owners on the financial issues / overspending of budget. Paula provides her position on both as a Communications Committee member and a property owner representing why she believes the people of VDOE made the request.
10:11: Adam makes a motion to respond to Mark Graffam’s email providing a response on the outcome from the request to the Commissioners. Nancy seconds it and the motion pass 5-0.
10:16: Ron continues the discussion based on his belief that a response from the Commissioners should be provided. Conversation continues discussing the merits of holding a more regular Commissioners meeting that would be more easily attended.
10:45: Newsletter is discussed, Nancy provides the latest canoe rack availability: Geneva: 9, Little Pea: 3, Thusis 4, Porridge Shore: 1. Adam makes a motion to hold a short meeting on June 22nd to only address the approval of the Newsletter, Andrew seconds motion passes 5-0. Andrew suggests that the newsletter should include information on the current pond levels, Ron is going to draft a section.
11:03: Meeting progresses to discuss the newsletter section on the pressure zone.
11:21: Agenda item of the VDOE seal is discussed. It was agreed that for the time being we would not investigate further the creation of a VDOE seal.
11:43: Adam makes a motion to adjourn the meeting, Nancy seconds and all in favor.
Respectfully submitted,
Andrew Harteveldt
Communications Committee member
