[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2014/07/CM061614.pdf"]VILLAGE DISTRICT OF EIDELWEISS
COMMISSIONERS MEETING
June 16, 2014

The Board of Commissioners met at 8:00 am on Monday, June 16, 2014. In attendance were Commissioners Ron Sandstrom, Mike Smith and Larry Leonard. Also in attendance was Kelly Robitaille (highway), Treasurer Dinah Reiss, residents Gloria Aspinall, Ralph Lutjen and Mark Graffam. Ralph Lutjen and Mark Graffam entered at 8:20. The meeting was taped for Madison TV by Tim Hughes.

At 8:00 am the meeting was called to order by Chairman Ron Sandstrom. [expand="More Text"]

1. Agenda

Mike Smith makes a motion to approve the agenda minus the scheduled appearance on the water report and to schedule a date for this appearance. Ron Sandstrom seconds the motion. Mike Smith states that he is not ready this week for this discussion. Ron Sandstrom states that he would like to meet with the group to formalize the research into a committee going forward. Larry Leonard states that he does not have his notes with him on this report. Mike Smith reiterates that he would like to schedule this appearance so that all parties are properly prepared. Mike Smith asks Dinah Reiss if the appearance is to discuss the submitted water operations strategy report and is informed that it is. Motion is called to a vote and the motion failed 1-2 with Ron Sandstrom and Larry Leonard voting against removing the appearance. Ron Sandstrom makes a motion to approve the agenda as presented. Larry Leonard seconds the motion and the motion passed 3-0.

The Action List is reviewed and discussed.

2. Highway Department Report

Kelly Robitaille reports that all equipment is in good shape. Oak Ridge Road review done last week with Engineers Paul Fluet and Nick Sceggell is discussed. Kelly Robitaille questions if the Department should proceed with the work discussed for the upper section of Oak Ridge near and below the S-turn, at the intersection with Upper Lakeview drive along the property for #59 Oak Ridge, in front of the property at 23 Oak Ridge and across from 68 Eidelweiss Drive. Placing of a catch basin across from 68 Eidelweiss Drive is discussed. This will not be done at this time. Mike Smith outlines the discussion with the Engineers; 3 check dams will be placed prior to the culvert entrance. Mike Smith makes a motion to proceed as outlined by Engineer Paul Fluet. Larry Leonard seconds the motion. Discussion on stopping silt prior to the first culvert to benefit the remaining culverts in the sequence is held. Motion is called to a vote and the motion passed 3-0. The lower portion of the S-turn on Oak Ridge is discussed. The rip rap along the edge of the road is in the way of the plowing. The Engineers recommendation is to remove the rip rap and pave the swale directly onto the exposed ledge. Kelly Robitaille will obtain a quote for the paving. The intersection with Upper Lakeview Drive is discussed. Rip rap stone will be placed along the property edge of 59 Oak Ridge Road to the paved driveway and then below the driveway to the rock, approximately 40 feet. 23 Oak Ridge Road is discussed. The Engineer’s recommendation is to place rip rap stone in the swale along the property and request a culvert design should the homeowner desire to place a culvert under the driveway. Mike Smith makes a motion to send a letter to the homeowner stating the results of the review and request a culvert design. Ron Sandstrom seconds the motion and the motion passed 3-0. The bottom of Oak Ridge Road is discussed. Mike Smith makes a motion to defer discussion for receipt of a report from Fluet Engineering Associates. Ron Sandstrom seconds the motion and the motion passed 3-0. The meeting last Friday with NH DOT grader operator Tony Eldridge is outlined. Mr. Eldridge will train the DPW on use of the grader to grade roads and clean ditch lines. Following the meeting with the Board, Kelly Robitaille drove Tony Eldridge through the District to view the roads. The roads will need to be prepared for grading. Trees will need to be limbed on many roads and the ditch lines will need to be cleaned. Mike Smith questions the amount of ditching to be done. Kelly Robitaille states that ditching the roads properly will take most of the summer. The grader will be used to remove the debris from the ditches and then debris will need to be picked up with the backhoe, put into a truck, and disposed of. Once the ditch lines in an area are cleaned, the road will be graded. Roads can be raked in the interim to help with pothole control. Low limbs will also need to be cut over the roads so as to not damage the roof of the grader. The pole cutter will be used to limb where needed. A third person would be beneficial during portions of this process. No part time help is currently available for day time hours as the current part time employee works days. Mike Smith makes a motion to produce an ad for part time help. Ron Sandstrom seconds the motion. Discussion on effective use of part time help is held. Motion is called to a vote and the motion passed 3-0. Budgets and timing for projects to facilitate the road grading are discussed. Mike Smith discusses cutting back limbs prior to bringing the grader onto a road to clean ditches. The need for ability to dispose of the debris is outlined. Contact with the Town of Madison will be made for access to the Transfer Station. The line painting quote has been received. Ron Sandstrom makes a motion to approve the quote for line painting at $275. Mike Smith seconds the motion and the motion passed 3-0. Beach signs are in process for pricing. Road signs and speed limit signs needed within the District will be quoted. Mike Smith makes a motion to obtain an update on the delivery of the grader. Larry Leonard seconds the motion and the motion passed 3-0. A trash dump occurred on the dead end section of Bristenstock. Madison Police have been notified and examined the scene.

Ron Sandstrom makes a motion to move to Scheduled Appearances next. Larry Leonard seconds the motion and the motion passed 3-0.

3. Water System Planning

The installation for the new 25 HP pump at Jungfrau is scheduled for tomorrow. The crane has been scheduled. Jason Roache of Northeast System Controls, the SCADA programmer, has reported that he expects the VFD control panel to be ready today. Installation is scheduled to begin at 9 am tomorrow. Water operator Ray Seeley will be asked if the old pump is ready for removal. Discussion on disposal of the old pump is held. Kelly Robitaille will be informed to bring the old pump for recycling. Water outages are not expected with the install. Ray Seeley will be asked if the Jungfrau tank will need to be emptied during replacement of the leaking valve as water outages would need to be posted for that work. The estimate to replace the valve is reviewed. Ron Sandstrom makes a motion to approve $881 for replacement of the valve at the Jungfrau pump house. Mike Smith seconds the motion and the motion passed 3-0. Ray Seeley will be informed. Verification that all connections needed for the installation will be requested. The closure of Jungfrau Road while the crane is on scene will be posted and emergency services notified. The electrician will be followed up with as to the status of the removal of the old control panel. The date for the startup of the new pump is to be determined. The target time frame is currently the end of this week. A communication failure of the Muddy Beach pump station last Friday is discussed. The station was manually run Friday night and Saturday by Nancy Cole. The communication level of the station rose back to 100% Saturday and the station was put back on SCADA control Saturday night. Discussion on having a backup radio in the District is held. Mike Smith makes a motion to purchase a radio for backup. Ron Sandstrom seconds the motion. Discussion is held on the ability to replace the current radios with the new technology radio purchased for Muddy Beach. Ability to put the radio in any station which suffered a radio failure is discussed. Jason Roache could be asked about the compatibility of the radio styles. Mike Smith moves to table the motion on the floor for additional information. Pumps and water movement within the system to meet the average daily water usage was put into a spreadsheet Friday by Ron Sandstrom. This table showed that to meet the usage demands, Muddy Beach booster pumps would need to be run for 14 hours per day while Jungfrau pump station is running only the 10 HP backup pump. Ron Sandstrom thanks Nancy Cole for her efforts in running the station manually. Mike Smith and Larry Leonard also say thank you.

4. Administration

A safety meeting is scheduled for 12:30 Wednesday.

An Asset Management Committee meeting is to be scheduled. Ron Sandstrom discusses the need to have accurate locations for all isolation valves within the system. Once the location is identified, knowledge of the area isolated by the valves is critical to be mapped out. Mike Smith makes a motion to contact Iron Mountain to get a cost for review of isolation valves in the system with Larry Leonard. Ron Sandstrom seconds the motion and the motion passed 3-0.

Work orders are discussed. Establishment of a procedure for use of the work orders is needed. The forms will follow all work through completion. Mike Smith makes a motion to use the work orders for all work going forward. Ron Sandstrom seconds the motion and the motion passed 3-0.

Ron Sandstrom is working on the PBX system connections.

The application for the State Revolving Loan Fund (SRF) for water system work is discussed. The projects to be listed are outlined as follows:
Second 25 horsepower pump at Jungfrau $30,000
Replacement of booster pump at Oak Station $20,000
Booster pump and hydro tank SCADA controls
at Summit station $20,000
Muddy Beach Well #2 rehab $30,000
Tank inspections and lining at Reinach $80,000
Pipe replacement within the system $70,000

Pre-application for the SRF will be filed at $250,000.

Notification has been received on an available Leak Detection Grant. The details will be reviewed to determine if an application will be filed. The due date for applications is July.
The water usage daily report for May has been completed and distributed.

5. Accounts Payable

16 checks for $5,814.75 are presented. Mike Smith makes a motion to approve 16 checks for $5,814.75. Ron Sandstrom seconds the motion. Checks and invoices are reviewed and discussed. Motion is called to a vote and the motion passed 3-0.

6. Minutes

The minutes of 6/2 will be redistributed.

7. Commissioners Reports

Mike Smith makes a motion to send a letter to the EPOA and Ralph Lutjen for a great job at the entrance garden. Ron Sandstrom seconds the motion and the motion passed 3-0.

8. Signature Items
9. Correspondence

The Property-Liability Trust has sent notification of the restructuring of the organization under the PLT agreement with HealthTrust. PLT will now function as a separate entity.

Resident John Cooper of 23 Oak Ridge Road has sent a request information regarding the engineer’s review of the area at 21 and 23 Oak Ridge Road be left in the mailbox tonight so that he may pick it up. The area is discussed. The outline of the engineer’s review will be left as requested.

10. Scheduled Appearances

Gloria Aspinall informs the Board that the Appenvel Way and Eidelweiss Drive intersection road sign is missing. Gloria Aspinall requests placement of “No Fireworks” signs for the summer. Ron Sandstrom makes a motion to place No Fireworks signs at the Huttwil Bulletin Board and all beach kiosks. Larry Leonard seconds the motion and the motion passed 3-0.

Dinah Reiss reviews Warrant Article 10 and the unanimous recommendation to pursue an alternate water operations strategy. Dinah Reiss outlines the ability to save money by implementing the proposed strategy. The proposed training of employees Nancy Cole and Kelly Robitaille for licensing this fall is discussed. The report outlines the availability of local licensed system operators willing to mentor and train the employees. The model for the next step would be for the choosing of the person to be hired by the VDOE as the licensed operator. The ability to increase availability of mutual aid is an additional benefit and a backup for assistance should it be needed. Knowledge of the system and working relationships with NH DES staff, Granite State Analytical staff, local contractors and the SCADA system are all benefits to the VDOE. An outline of the system needs and requirements are discussed. The closeness of a staff response for an emergency is also beneficial. The employees are motivated by what is best for the District. The equipment upgrades authorized by the voters this year will also help with using employees for water system work. Dinah Reiss outlines that the discussions held with local system operators were preliminary in nature. Moving forward to obtain additional details would require Board of Commissioner approval. Ralph Lutjen states that he feels the report understates the potential savings. Overtime for employees is factored into the report analysis. With the reduced amounts within the Capital Reserve Fund there is an inability to fund projects without voter approval. The inclusion of additional volunteers, one or two, to also become licensed water operators will increase the ability to handle emergencies. Ralph Lutjen adds that should the plan fail for some reason, the Board would have the option to contract with a licensed third party company. Savings that occur by handling work at a lower cost could result in greater fund availability for the system. The service level for the system would increase with an in house licensed water operator. Ron Sandstrom discusses the level of interest of the residents that took time to produce this report. Ron Sandstrom adds that he would like to formalize this group into a Committee and continue work to bring the proposal to the next level. Handling of emergency response should be detailed. Water monitoring and use of VDOE equipment for service work is already being looked at by the Commissioners. Potential conflicting duties and sustainable coverage going forward would be beneficial for inclusion. Ralph Lutjen states that information from the Board on specific items to be addressed would be beneficial. Mike Smith states that he thinks the report is flawed and he does not believe the cost savings are accurately represented. The 30 hours of work included with the monthly fee to the current water operator is not included. Mike Smith adds that he feels the report is biased. Ralph Lutjen asks Mike Smith to forward a work up of the numbers for discussion. Ron Sandstrom makes a motion to formalize the group as a Committee. Larry Leonard seconds the motion and the motion passed 3-0. Ron Sandstrom makes a motion to appoint Dinah Reiss, Ralph Lutjen, David Maudsley, Mark Graffam, Nancy Cole and Mike Smith to the Committee. Mike Smith seconds the motion. Mike Smith moves to remove Nancy Cole from the list and approve the list as amended. Larry Leonard seconds the motion to amend. Motion is voted and the motion, as amended, passed 3-0. Meetings of the Committee will be scheduled and posted.

11. Other Business

The Driveway Ordinance proposed updates are discussed. A new draft highlighting the requirements of RSA 231 will be sent to the Board for review. A requirement for proper line of sight for approval of a driveway and the requirement that property owner’s maintain drainage system and culverts using the wording from the RSA will be included. Following the Board’s review of the proposed changes, the draft will be sent to the Attorney for review prior to scheduling a Public Hearing.

12. Public Comments

At 10:19 am Mike Smith makes a motion to adjourn the meeting. Larry Leonard seconds the motion and the motion passed 3-0.

Respectfully submitted,

Nancy E. Cole
Administrator
[/expand]

[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2014/07/CM061114.pdf"]VILLAGE DISTRICT OF EIDELWEISS
COMMISSIONERS MEETING
June 11, 2014

The Board of Commissioners met at 10:00 am on Wednesday, June 11, 2014. In attendance were Commissioners Ron Sandstrom, Mike Smith and Larry Leonard. Also in attendance were Kelly Robitaille (highway), Paul Fluet and Nick Sceggell of Fluet Engineering Associates and Stewart Heath of R.L. Heath & Sons Construction. [expand title="More Text"]

At 10:00 am the meeting was called to order by Chairman Ron Sandstrom at the intersection of Eidelweiss Drive and Oak Ridge Road.

The design for the intersection of Oak Ridge Road and Eidelweiss Drive is discussed. Delineator posts are recommended as the best means of marking the edge of the ditches. Connection of the culverts with perforated pipe (embedded in stone and covered with fabric) and a catch basin along the west edge of Eidelweiss Drive and closing in that portion of the ditch is discussed. The stone that is in this ditch could be removed and the area filled in with compactable fill to the level of the catch basin. The bottom of Oak Ridge at #1 is reviewed. This side will be cleaned up for appearance. The depth of the ditches is discussed. Ditch depth was discussed and Paul pointed out that the bottom of ditches should be 12 to 18 inches below the centerline of the road so the gravel box under the pavement can drain groundwater under the pavement sideways, and into the ditch, thus minimizing water freezing under the pavement in winter and causing the pavement to heave, and over time fail.

Paul Fluet outlines that this is only one portion of the road project: when the road is repaved and properly crowned, the ditches will need to handle a higher volume of water than what is being observed currently. The end result will be to have the area at #1 Oak Ridge cleaned up and looking neater. Along Eidelweiss Drive the area will have a connecting culvert pipe added, a catch basin, and be filled in. This will also aid in creating more of a 90 degree turn from Oak Ridge onto Eidelweiss Drive.

The area at #2 Oak Ridge was not completed. The ditch was stopped prior to the driveway so as to not disturb two trees that would need to be removed to ditch this area. In review of the water flow, this driveway may not need the culvert that was originally intended. The area will be watched and a culvert could be added in the future if necessary.

The area at the intersection of St Moritz is reviewed. Most of the water from higher up on Oak Ridge will be diverted down St Moritz during phase II of the construction. The recently placed isolation valves will be marked for protection. The roadway center line spikes placed by the surveyor should be repainted.

The area at #23 Oak Ridge is reviewed. Check dams at 30 foot intervals are outlined as an option to slow water coming through this section. Difficulty in maintaining check dams is discussed. Placement of 6” erosion stone (rip rap) in the ditch abutting the up slope portion of this property to slow water will be done. The homeowner will be asked if a culvert is desired at the driveway entrance. Mike Smith makes a motion to have the homeowner submit a design for a culvert under the driveway to be reviewed by Fluet Engineering Associates prior to approval. Larry Leonard seconds the motion and the motion passed 3-0.
Larry Leonard leaves the meeting prior to the next stop.

The area at #59 Oak Ridge Road is reviewed. Erosion around the property is viewed. Mike Smith makes a motion to place rip rap around the corner from Upper Lakeview Drive to Oak Ridge Road and continue down to the paved driveway. Ron Sandstrom seconds the motion and the motion passed 2-0. Mike Smith makes a motion to place rip rap from the paved driveway to the rock approximately 40 feet down hill. Ron Sandstrom seconds the motion and the motion passed 2-0.

The S-turn on Oak Ridge Road is viewed. The stone placed at the curve is discussed. The stone should be flattened to below the road grade. Paul Fluet recommends a paved swale be placed from the bottom of the S-turn to Clemens Place. The rip rap would be removed prior to paving. Kelly Robitaille will obtain a quote for paving this swale.

68 Eidelweiss Drive is viewed. Ron Sandstrom leaves the meeting. The culvert on this property is getting filled with road silt. Options are discussed; a catch pit on the property before the culvert, adding a culvert under the road from #71 which would run diagonally under Eidelweiss Drive to the far side of the property for #68 or a possible overflow pond are outlined. Wetlands in the area are discussed and remove some possible options. Placing a catch basin across the street, at the corner of #71 Eidelweiss Drive may need to be deep and could create a steep slope. Enlargement of and cleaning the shallow basin which already exists at the corner of this property with rip rap stone dams leading to it to slow water flow and catch some of the road silt is outlined as the best option for now. We may want to add a check dam in the ditch on Gloria’s property if she gives you permission. Mike Smith will bring the options to the next Commissioners meeting.

At 12:20 pm the meeting is adjourned.

Respectfully submitted,

Nancy E. Cole
Administrator
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[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2014/07/CM060914.pdf"]VILLAGE DISTRICT OF EIDELWEISS
COMMISSIONERS MEETING
June 9, 2014

The Board of Commissioners met at 8:00 am on Monday, June 9, 2014. In attendance were Commissioners Ron Sandstrom, Mike Smith and Larry Leonard (entered late). Also in attendance were Kelly Robitaille (highway), Treasurer Dinah Reiss and Water Operator Ray Seeley. Resident Gloria Aspinall enters the meeting in process. The meeting was taped for Madison TV by Tim Hughes.

At 8:00 am the meeting was called to order by Chairman Ron Sandstrom. [expand="More Text"]

1. Agenda

Mike Smith makes a motion to approve the agenda. Ron Sandstrom seconds the motion and the motion passed 2-0.

The Action List is reviewed and discussed.

2. Highway Department Report

Kelly Robitaille reports that the equipment is in good shape. Kelly Robitaille discusses the need for a pressure washer to clean the equipment. There is one on sale at Lowe’s. Mike Smith makes a motion to authorize the purchase of a pressure washer not to exceed $300. Ron Sandstrom seconds the motion and the motion passed 2-0. The culvert list that was put together previously is being reviewed and updated. Kelly Robitaille will be taking his CDL exam tomorrow. The crew will be off premises most of the day. The review of the construction at the bottom of Oak Ridge Road is scheduled for Wednesday at 10 am. The upcoming road review is discussed. An interview with a grader operator who could train the crew on techniques of grading roads is scheduled for Friday at 11 am. Four speed limit signs at 25 mph are being priced. The highway budget is reviewed and discussed. Mike Smith will show Kelly Robitaille the area used to check the level of the pond this afternoon.

3. Water System Planning

Ray Seeley states that the pump for the Jungfrau station has arrived in Mass. Installation can be scheduled. Ray Seeley outlines a discussion with Cindy Klevens of NH Department of Environmental Services (DES) that he had recently. Well #2 at Muddy Beach may be to be rehabbed and brought back on line. Rehab of an existing well does not require the same permits required for a new well. Oak Station is discussed. Ray Seeley states that he is exploring the option of placing booster cans at this location in lieu of replacing the pump. This option would result in a manhole cover being placed on the Oak Ridge side of the station. If replacing the pump is done it will be a three phase control panel installed. Quotes for the options will be sent. Discussion returns to the installation of the pump at Jungfrau. The install will be scheduled for Tuesday, June 17. Jungfrau Road will be closed in the area of the station beginning at 9 am for approximately 3 hours while the crane is on site. Follow up will be done on the status of the control panel. SCADA programmer Jason Roache and electrician Brian Bailey will be informed of the install date. Documentation is discussed. A new work order is being developed by Larry Leonard. The draft of the new form is reviewed. The State Revolving Loan Fund application deadline is the end of June. Projects to be included will be discussed. The depth of the wells at Muddy Beach is discussed. Documentation on the depth has not been located. Ray Seeley will discuss the rehab of Well #2 with Rick Skarinka of NH DES. Curb stop valves are discussed. The valves which are extended will be lowered. Discussion turns to the curb stop valve for 6 Interlaken. This repair will be put onto the work list. Exercising valves is discussed; isolation valves and curb stop valves would be included. Protecting valves is discussed. Ron Sandstrom discusses the 30 hours that are included for service to the water system in the monthly fee paid to Integrated Water Services. If the VDOE were to bring the water monitoring back in house, the 30 hours could be used to locate valves and respond to other needs for the system. Ray Seeley states that he wants to have Jeremy Reinbold going into the pump houses at least once a week. The chemical room fills will be done within one hour twice a week. Ray Seeley states that he is in possession of GPS coordinates for many of the valves within the VDOE. Ron Sandstrom requests a sample of the information being collected for review. The water budgets are reviewed and discussed. Quotes are still outstanding for the Summit station. Ray Seeley will work on these. Ray Seeley is informed of a new water hook up request which has been reviewed by the Engineer. The Water System Application results are reviewed. The new hook up at 12 Blinden will have sufficient pressure and not degrade the system. Timing of the installation of the curb stop valve is discussed. The Water Ordinance calls for installation within 90 days of the approval. Mike Smith makes a motion to approve the water hook up for 12 Blinden Drive with the curb stop valve to be installed within 90 days. Ron Sandstrom seconds the motion and the motion passed 3-0. Mike Smith makes a motion to have a pressure reading taken on all new installations and record the actual pressure on the install information. Ron Sandstrom seconds the motion and the motion passed 3-0.

4. Administration

Mike Smith will schedule a safety meeting. The VDOE goals document will be set for review in July. The delivering of the water operator strategy report is to be determined. Asset Management is discussed. The Warrant Article authorized creation of web based data, which could be used for purchasing an asset management database program.

The payroll report is presented. Mike Smith makes a motion to approve payroll at $4,452.00. Ron Sandstrom seconds the motion. Report and time cards are reviewed and discussed. Motion is called to a vote and the motion passed 3-0.

5. Accounts Payable

3 checks for $3,348.60 are presented. Checks and invoices are reviewed and discussed. The Integrated Water Service invoices are discussed. Multiple invoices were received for hours over 30 for May. Ray Seeley will be reminded that one invoice is to be sent. Mike Smith makes a motion to approve 3 checks for $3,348.60. Larry Leonard seconds the motion and the motion passed 3-0.

6. Minutes

The minutes of 5/19 are reviewed. Mike Smith makes a motion to approve the minutes as presented. Ron Sandstrom seconds the motion and the motion passed 3-0.

The minutes of 5/24 are reviewed. Mike Smith makes a motion to approve the minutes as presented. Larry Leonard seconds the motion and the motion passed 3-0.

7. Commissioners Reports

Ron Sandstrom discusses the importance of capturing data during construction. Varying options for creating a database for this information are being looked into. The database needed will depend on the information to be captured and the amount of information to be kept on each data point.

Mike Smith discusses a curb stop valve that is in the road at Porridge Shore and Waldsbut. A work order will be created to have this moved off the road. Using the new work order system should help the flow of information relating to projects.

Larry Leonard discusses the insurance claim and loss of the supplies for the VDOE. The State Revolving Loan Fund pre-application should be worked on for next week’s meeting.

8. Signature Items

A permit for operation and the inspection report for the driveway at 30 Bern Drive are presented. Inspection report is reviewed. Mike Smith makes a motion to approve the Driveway Permit for Operation for 30 Bern Drive. Larry Leonard seconds the motion and the motion passed 3-0.

The approval for water hook up at 12 Blinden Drive was signed previously in the meeting.

A transfer request to Treasurer Dinah Reiss for moving $22,710 from the Water Line Extension Fund into the Operations account is presented for review. Mike Smith makes a motion to sign the request for Treasurer Dinah Reiss to transfer $22,710 from the Water Line Extension Fund to the Operations account. Ron Sandstrom seconds the motion. The amount of the transfer is discussed. The amount is the total of the cost for the 25 HP pump purchased for Jungfrau station and the VFD panel purchased. Installation and electrician charges are not included in this number. Motion is called to a vote and the motion passed 3-0.

A purchase order for three toner cartridges from Quill Office Supplies is presented. Ron Sandstrom makes a motion to sign the purchase order for three toner cartridges at a cost of $265. Mike Smith makes a motion to review alternative purchase sites for toner. Larry Leonard seconds the motion and the motion passed 3-0.

9. Correspondence

The monthly check for the rental of the Coleman Tower site has been received.

NH Municipal Association has sent the Legislative Bulletin. All Committees are finishing their recommendations for bills that were sent to a committee by either the House or Senate.

NH DES has confirmed that new beach signs could be put up to replace the current kiosks with no permit provided no equipment is put onto the beach to place the signs. The wording that would appear on the new signs is discussed. Larry Leonard asks if wording has been previously approved and is informed that it has not been.

10. Scheduled Appearances
11. Other Business

A bill for the excavation of the curb stop valve for 43 Eidelweiss Drive has been received as requested. The use of the on-site excavator Joe Rogerson by Integrated Water to excavate the valve once it was determined that excavation was needed is outlined and discussed. The VDOE would have paid George Fadden for excavating the valve had it been determined earlier that the valve needed repair. Implementation of the Work orders will assist in obtaining prior cost estimates to repairs to or placement of a curb stop valve. If a work order to turn on or off a valve is authorized and the valve needs repair, this will require an alteration of the work order with estimate for repair to be submitted for approval by the Board. Ron Sandstrom makes a motion to authorize payment to J Rogerson Excavation in the amount of $1,400.00 for excavation of the curb stop valve at 43 Eidelweiss Drive. Mike Smith seconds the motion and the motion passed 3-0.

The curb stop repair at 6 Interlaken is discussed. The homeowner has submitted a copy of the invoice he received for this work as requested. Mike Smith makes a motion to reimburse the homeowner $810 for repairs to the curb stop valve. Ron Sandstrom seconds the motion and the motion passed 3-0. Invoices to the District for this event from Integrated Water Services will be pulled for review. A letter to the homeowner outlining the payment will be drafted for review.

Repair of a curb stop valve at 17 Little Shore is scheduled for tomorrow. The date of repair was set by Integrated Water. Larry Leonard makes a motion to approve the repair to the curb stop valve at 17 Little Shore Drive. Mike Smith seconds the motion and the motion passed 3-0.

The proposed updates to the Ordinances discussed at the Public Hearing on May 24, 2014 are reviewed and discussed.

The Driveway Ordinance is discussed. Review of RSA 236:13 and the application of this RSA to local roads have been reviewed by Attorney Dan Crean. The sections of the RSA that outline access to public roads and require 400 foot of frontage for an additional access to be granted to any property are discussed. Different interpretations have been received. Guidelines for proper line of sight for the access to be reviewed as criteria for a driveway to be permitted should be stated. The cleaning of culverts under driveways as VDOE responsibility is to be looked into for reverting back to this action as a property owner’s responsibility. Ron Sandstrom discusses holding an additional public hearing on this Ordinance after receipt of Attorney Dan Crean’s review of the Ordinance

The Highway Regulations is discussed. Mike Smith makes a motion to implement the proposed changes as presented at the Public Hearing on May 24. Larry Leonard seconds the motion and the motion passed 3-0

Ron Sandstrom discusses legal review of all proposed changes prior to adoption. Ron Sandstrom makes a motion to have Attorney Crean review all Ordinance amendments prior to adoption. Mike Smith seconds the motion. Discussion is held on need for review as situational without need to incur charges for these amendments. Motion is called to a vote and the motion failed 1-2 with Mike Smith and Larry Leonard voting against expending legal funds for these updates.

The Water Ordinance is discussed. Mike Smith makes a motion to strike the word ‘seasonal’ in relation to turn on or off services and to adopt the amendments as proposed at the Public Hearing May 24. Larry Leonard seconds the motion and the motion passed 3-0.

The Beach Ordinance is discussed. Ron Sandstrom makes a motion to not adopt the proposed amendments, making no changes to the Ordinance. Larry Leonard seconds the motion and the motion passed 3-0. Mike smith may draft alternative wording for consideration.

12. Public Comments

Treasurer Dinah Reiss discusses the curb stop valve repair on Little Shore Drive and questions if isolation valves for the area have been identified. She recommends this be done prior to all work on the water system. Dinah Reiss discusses Integrated Water Services being in possession of data that is not authorized by or in possession of the District. Ron Sandstrom responds that a sample has been requested to review the information being collected. Dinah Reiss questions the statement by Ray Seeley that he will need to block a leaking valve to facilitate the placement of the new pump at Jungfrau. Does this valve need to be replaced prior to the pump replacement? This question will be posed to Ray Seeley.

At 10:58 am Ron Sandstrom makes a motion to adjourn the meeting. Larry Leonard seconds the motion and the motion passed 3-0.

Respectfully submitted,

Nancy E. Cole
Administrator
[/expand]

[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2014/07/CM060214.pdf"]VILLAGE DISTRICT OF EIDELWEISS
COMMISSIONERS MEETING
June 2, 2014

The Board of Commissioners met at 8:00 am on Monday, June 2, 2014. In attendance were Commissioners Ron Sandstrom and Larry Leonard. Also in attendance were Kelly Robitaille (highway), and resident Joe Rosenberg (entered the meeting in progress). The meeting was taped for Madison TV by Tim Hughes.

At 8:03 am the meeting was called to order by Chairman Ron Sandstrom. [expand title="more text"]

1. Agenda

Ron Sandstrom makes a motion to approve the agenda. Larry Leonard seconds the motion and the motion passed 2-0.

The Action List is reviewed and discussed.

2. Highway Department Report

Budgets will be reviewed next week. Kelly Robitaille reports that the equipment is in good shape. The other two speed bumps will be installed at Boulder Beach to complete the coverage of Eidelweiss Drive. Cold patch is being placed to fill potholes. Three new picnic tables have been picked up. Amy Thompson will stain the tables. Both Kelly Robitaille and Bob Goddard attended a culvert maintenance class last Thursday. The class was very informational. Both members have now been certified as Culvert Maintainers. One focus of the class was for stream crossings. Culverts are recommended for placement at a depth of three feet. The driveway culvert at 23 Huttwil is damaged and in need of replacement. It is an old metal culvert and is located under pavement. If it is to be replaced, replacing the pavement may need to wait for other paving to be done later in the season. The Board will look at this culvert. Grader trainer can be established with a local grader operator. The grader is expected to be in the District June 20. The walk through of lower Oak Ridge Road is being scheduled with the Engineer. Wednesday June 11th at 10 am will be targeted. Ron Sandstrom makes a motion to have the Commissioners and Highway Personnel review Oak Ridge Road with the Engineer on Wednesday, June 11 at 10am. Larry Leonard seconds the motion and the motion passed 2-0. Kelly Robitaille states that a large portion of pavement should be replaced on Aspen Dr. To fill the hole with cold patch would be $300 to $400. The Commissioners road review is discussed. June 16th will be targeted. Aspen Dr will be viewed during the review. The discussions at the Public Hearing regarding allowance of a second driveway are outlined. Kelly Robitaille states that he does not see an issue for the DPW should the Ordinance be updated. The contractor for 29 Oak Ridge Rd has been informed that a Driveway Permit is needed for this construction. An application and the Ordinance were emailed. A driveway has been paved on Eidelweiss Drive. A letter to the homeowner stating the need for a permit has been drafted. Kelly Robitaille discusses the heavy trucks traveling Oak Ridge for the construction and the damages that are occurring to the road. The steel tracked equipment traveled between the two lots under construction on the road, the tracks are obvious in the pavement. Means of enforcement through Madison Code Enforcement and Madison Police are discussed. The area will be watched for any additional damage that may occur. Trash has been picked up that was left alongside Eidelweiss Drive.
3. Water System Planning

A corrected quote for the Allen Bradley control panel for the pump on order for the Jungfrau Station has been received. The quote includes over sizing the panel to handle the single to three phase electric conversion. Ron Sandstrom makes a motion to approve the purchase of the Allen Bradley panel as quoted by Jason Roache. Larry Leonard seconds the motion and the motion passed 2-0. The electrician and SCADA programmer are in touch with each other for prep work and installation of the new panel. Work orders for this or any project within the water system are discussed. It is outlined that no procedure is in place currently for production of work orders when a specific contract is not developed. Larry Leonard makes a motion to implement a work order process for the water system. Ron Sandstrom seconds the motion and the motion passed 2-0. A quote for the repair of the radio removed from Jungfrau station previously has been received for $660. Discussion on the newer technology radio installed at Muddy Beach last month is held. Ron Sandstrom makes a motion to not repair the old radio and request return of the equipment. Larry Leonard seconds the motion and the motion passed 2-0. Discussion on outstanding quotes requested for other pump stations within the District are discussed. Quotes have not yet been received. The price list for the parts discovered missing from the water supply stock room is also still outstanding. Discussion ensues. Larry Leonard will follow up with Ray Seeley. Discussion turns to last week’s water break of a service line on Eidelweiss Drive. Granite State Analytical, the company which does the compliance testing for the system, was on site but not able to obtain a sample within the affected area. Monthly compliance testing will be done this week. The water bills are being sent. Ron Sandstrom makes a motion to post the information being sent with the water bills and the rate on the website. Larry Leonard seconds the motion and the motion passed 2-0.

4. Administration

The entrance garden site on Eidelweiss Drive is discussed. The EPOA contractor will be on site this morning beginning work. Larry Leonard will stop by and discuss the plans with Ralph Lutjen. The road drainage and easement document produced by Attorney Dan Crean is discussed. This document will be discussed with the Asset Management Team. The Commissioners will schedule a work session on this document for July. July will also be targeted for the proposed updates to the Huttwil bulletin board and beach signs. Speed limit signs are discussed. Madison Police have informed the VDOE that 25 mph is the lowest enforceable limit without a traffic flow study. Ron Sandstrom makes a motion to purchase four (4) 25 mph speed limit signs for posting on Eidelweiss Drive. Larry Leonard seconds the motion and the motion passed 2-0. The PBX for the phone system has been installed, but not yet implemented. The draft of the wording to be used will be reviewed and discussed.

Larry Leonard discusses enrolling in the Asset Management class being offered at the end of June. Cost is $200. Larry Leonard makes a motion to attend. Ron Sandstrom seconds the motion. Discussion is held on traveling daily or staying overnight in the Portsmouth area. Larry Leonard moves to withdraw the motion on the floor. Motion to withdraw seconded by Ron Sandstrom. Ron Sandstrom makes a motion to approve attendance of Larry Leonard at the Asset Management seminar at a cost of $200 plus mileage. Larry Leonard seconds the motion and the motion passed 2-0.

The payroll report from last week is presented. Report and time cards are reviewed and discussed. Larry Leonard makes a motion to approve payroll in the amount of $5,827. Ron Sandstrom seconds the motion and the motion passed 2-0.

The calibration column for the Sodium Hydroxide tank has been quoted at $175. Larry Leonard makes a motion to purchase the calibration column. Ron Sandstrom seconds the motion and the motion passed 2-0.

A beach report has been received. The beaches were cleaned prior to the Holiday weekend. All outhouses were stocked with toilet paper. 3 picnic tables have been purchased and will be stained this week. Trash was left in one of the beach outhouses.

5. Accounts Payable

21 checks for $7,954.56 are presented. Checks and invoices are reviewed and discussed. Ron Sandstrom makes a motion to approve 21 checks for $7,954.56. Larry Leonard seconds the motion and the motion passed 2-0.

6. Minutes

The minutes of 5/19 and 5/24 are discussed. Ron Sandstrom states that he has not had an opportunity to review these documents. Minutes will be reviewed for approval next week.

7. Commissioners Reports

Larry Leonard discusses the two curb stop valves listed for repairs. Exercising of valves is discussed as a needed addition to the water system work list.

8. Signature Items

A draft of a letter for the property owner at 23 Oak Ridge Road responding to his recent correspondence regarding landscaping and drainage at this property is presented. Letter is reviewed and discussed. Larry Leonard makes a motion to sign and send the letter. Ron Sandstrom seconds the motion and the motion passed 2-0.

A draft of a letter for the property owner at 56 Eidelweiss Drive regarding recent paving without a permit is presented. Letter is reviewed and discussed. Larry Leonard makes a motion to sign and send the letter. Ron Sandstrom seconds the motion and the motion passed 2-0.

A draft of a letter to the Madison Zoning Board of Appeals requesting notification as an abutter to all variances applied for within the District is presented. Letter is reviewed and discussed. Larry Leonard makes a motion to sign and send the letter. Ron Sandstrom seconds the motion and the motion passed 2-0.

9. Correspondence

Ralph Lutjen has sent notification that the contractor hired by the EPOA will be working at the garden site this morning.

Clerk Jay Buckley and resident John Cooper have sent comments and concerns on the proposed changes to the garden.

The NH Municipal Association has sent the weekly Legislative Bulletin.

The NH Department of Environmental Services has sent notice that a pre-application for the 2014 State Revolving Loan Fund is due June 27 for any system that would like to be considered for funding of projects through the State program.

10. Scheduled Appearances
11. Other Business

The inventory for the items stolen from the water stock room with the prices has not yet been received. Larry Leonard will follow up with Ray Seeley.

12. Public Comments

Joe Rosenberg discusses the level of the ponds and states they seem low. Mr. Rosenberg is informed that the boards are in the dam. The levels of the ponds do not seem low to others.
Joe Rosenberg asks if the 2013 audit and 2012 audit for the District are available. Mr. Rosenberg is informed the audits are available and is handed copies.

At 9:42 am Ron Sandstrom makes a motion to enter Non-Public Session pursuant to RSA 91-A:3, II (a) employment matters. Larry Leonard seconds the motion. Motion called via roll call vote Ron Sandstrom yea, Larry Leonard yea and the motion passed 2-0.

Motions and votes of Non-Public Session:

Ron Sandstrom makes a motion to seal the minutes of the Non-Public Session. Larry Leonard seconds the motion and the motion passed 2-0.

At 10:00 am Ron Sandstrom makes a motion to exit Non-Public Session and adjourn the meeting. Larry Leonard seconds the motion. Motion called via roll call vote Ron Sandstrom yea, Larry Leonard yea and the motion passed 2-0.

Respectfully submitted,

Nancy E. Cole
Administrator
[/expand]

[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2014/04/CM040714.pdf"]The Board of Commissioners met at 8:00 am on Monday, April 7, 2014. In attendance were Commissioners Ron Sandstrom, Mike Smith and Larry Leonard. Also in attendance were Kelly Robitaille (highway), Treasurer Dinah Reiss and Ralph Lutjen for the EPOA. The meeting was taped for Madison TV by Tim Hughes.

At 8:00 am the meeting was called to order by Chairman Ron Sandstrom. [expand title="More Text"]

1. Agenda

Mike Smith makes a motion to approve the agenda. Ron Sandstrom seconds the motion. Ron Sandstrom moves to amend the agenda moving scheduled appearances to first. Mike Smith seconds the amendment. Motion, as amended is called to a vote and the motion passed 3-0.

The Action List is reviewed and discussed.

2. Highway Department Report

Kelly Robitaille reports that the International and F-550 have been inspected. Salt and sand inventories are sufficient. The Top Kick is discussed. Kelly Robitaille questions if the truck should be used or parked. Ron Sandstrom outlines cash flow and the timing of cash availability to purchase a new truck. The sanding capacity of the Top Kick and the wing plow on the truck make the truck more desirable than an F-550. Ralph Lutjen states that a need for a TAN should not be a deal breaker for proceeding with a purchase. Using the International for hauling, which has the largest capacity of the trucks, is recommended. Minimizing use of the Top Kick will be beneficial. Larry Leonard makes a motion to use the Top Kick only when necessary and primarily park the vehicle. Mike Smith seconds the motion. Mike Smith makes a motion to amend the motion the motion on the floor to include having the Top Kick cleaned prior to parking. Larry Leonard seconds the motion to amend. Motion, as amended, is called to a vote and the motion passed 3-0. Kelly Robitaille reports that the crew is working on establishing their input for road work to be scheduled. Little Shore Drive will be checked. Potholes will be worked on where possible. Kelly Robitaille discusses getting gravel. Mike Smith makes a motion to approve 2 loads of ¾ inch gravel. Ron Sandstrom seconds the motion and the motion passed 3-0. Discussion on the cost of 2 loads of gravel being below the need for a purchase order is held. The grader needs a battery. This will be purchased. The York rake is being pulled out for use. Year to date budget expenditures are reviewed and discussed. The DPW will begin to use the State pumps for diesel fuel. The fuel log reconciliation will be done. The use of heating fuel is discussed. Mike Smith makes a motion to look into the cost of programmable thermostats for the garages. Ron Sandstrom seconds the motion and the motion passed 3-0.

3. Water System Planning

The water system walk through is scheduled for next week. The system is discussed. Ron Sandstrom makes a motion to invite Dinah Reiss to attend the walk through. Mike Smith seconds the motion and the motion passed 3-0. The caustic soda tank is discussed. Consultant George Thomas had previously stated intention to empty and clean the tank while repairing the leak at the gasket. Integrated Water Systems has stated intention to quote two persons to do this job. The cost of the job will be significantly reduced if handled in house by George Thomas. Mike Smith makes a motion to have the caustic soda tank cleaned and repaired by George Thomas at the rate of $25 per hour. Ron Sandstrom seconds the motion and the motion passed 3-0.

4. Administration

The information on the water class proposed to be attended will be sent to Larry Leonard.
A meeting is to be established with the Mountain Lakes Village District Commissioners.
The model of how to move water operations in house is being worked on by Dinah Reiss.
The draft document for the VDOE rights relating to roads and easements will be reviewed in a work session. This session is to be scheduled. The building repair project may be held until fall. The proposed repair work is available on the VDOE website. Ordinances are discussed. The proposed changes to the Driveway Ordinance will be drafted. These updates will include allowing up to two driveway entrances per property and a requirement of a drain to be placed in any driveway which does not meet the road at a negative grade. Beach Ordinance updates to be proposed are being drafted. Proposed changes to the Water Ordinance have been drafted and distributed for review. Ron Sandstrom states that he would like to hold a work session on proposed Ordinance updates. This may be scheduled for the end of next week.

The March daily water usage has been distributed. The first quarter usage numbers will be reported to NH Department of Environmental Services as required.

Budget line item expenditures to date are reviewed and discussed.

5. Accounts Payable

15 checks for a total of $35,506.91 are presented. Checks and invoices are reviewed and discussed. Mike Smith makes a motion to approve 15 checks for $35,506.91. Ron Sandstrom seconds the motion and the motion passed 3-0.

6. Minutes

The minutes of 3/31 are reviewed and discussed. Ron Sandstrom makes a motion to approve the minutes as presented. Larry Leonard seconds the motion and the motion passed 3-0.

7. Commissioners Reports

Mike Smith discusses establishing the water usage fee for 2014. Rate information will be prepared and distributed for discussion.

8. Signature Items

The lease for the grader is presented for signature. The lease is discussed. Mike Smith makes a motion to accept and sign the lease documents. Ron Sandstrom seconds the motion and the motion passed 3-0.

9. Correspondence

The monthly Coleman Tower site rent check has been received.

Granite State Analytical has sent the results of the monthly bacteria testing. Results are clean.

Health Trust has sent notification of upcoming premium holidays for property insurance stating intention to uphold the 13.9 million dollar refund to members ordered by the Secretary of State.

The NH Municipal Association has sent the weekly Legislative bulletin and the monthly News Link.

10. Scheduled Appearances

Ralph Lutjen, representing the Eidelweiss Property Owner’s Association (EPOA), discusses the entrance area garden across from the VDOE sign. Mr. Lutjen, a Master Gardener, outlines recent projects in the Mt Washington Valley area that he has worked on, some of which have received awards. In January of this year, the Commissioners were presented with three options for redesigning the garden area and approved moving forward with option 3. The completed design is reviewed, with plants of varying heights and widths planned. The new plantings will complement the garden on the other side of Eidelweiss Drive. Ralph Lutjen adds that the plan has been altered from the original design as a result of the heavy snow volume this year. The garden will be extended by 2 feet in lieu of the 5 feet expansion originally planned. The plants have been chosen and the area will bloom from spring through fall. Ralph Lutjen adds that a previous discussion with Jay Buckley, who has been maintaining this area, was held about this garden. The concern raised about a view of the power lines is not valid. The proposed garden will be planted by volunteers. The DPW may be asked to move the large rocks at the garden. Ralph Lutjen adds that any involvement by the DPW would be anticipated to take no more than half a day. Ron Sandstrom states that this is one community, and improving the appearance at the entry area would be good. Ron Sandstrom adds that he would like all persons involved to work together for the overall benefit. Placing the information on the website for input from the community is discussed. Ron Sandstrom asks if a delay for allowing an input period would create any challenges. Ralph Lutjen responds that he would like to order the plants from the nursery. Mike Smith compliments the work done on the proposal, adding that it should be moved forward. The budget for the project is discussed. Ralph Lutjen states that the EPOA has appropriated a sufficient budget to complete the project. Mike Smith questions the replacing of any plants that do not survive the first winter. Ralph Lutjen responds that there is a one year warranty on all plants purchased through the nursery he will be using. The remaining area outside the plantings will be mulched. This will be maintained by the EPOA. Scheduling for the project is discussed. Ralph Lutjen states that the planting will be done in June. Loam and compost are planned to help the soil in the garden area. Watering will be done by the EPOA. A hose that will withstand a vehicle will be looked into by the EPOA to allow the watering to be done on both sides of the street. Discussion turns to the use of a contractor in lieu of the VDOE backhoe as the rocks may be too heavy for the backhoe. This will be looked into. Mike Smith makes a motion to authorize Ralph Lutjen to move forward with the plan to redesign the entrance garden area. Ron Sandstrom seconds the motion and the motion passed 3-0. Ron Sandstrom makes a motion to put the plan on the website with an invitation to send comments to the office. Larry Leonard seconds the motion and the motion passed 3-0.

11. Other Business

Larry Leonard discusses increasing participation in the VDOE e-mail distribution list. Ron Sandstrom discusses updating the website pictures.

12. Public Comments

Ralph Lutjen informs the Board that Lee Pollack, a retired marine biologist, will be joining the team that tests the pond water throughout the summer months.

At 9:55 am Mike Smith makes a motion to adjourn the meeting. Larry Leonard seconds the motion and the motion passed 3-0.

Respectfully submitted,

Nancy E. Cole
Administrator
[/expand]

[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2014/04/CM033114.pdf"]The Board of Commissioners met at 8:00 am on Monday, March 31, 2014. In attendance were Commissioners Ron Sandstrom, Mike Smith and Larry Leonard. Also in attendance was Kelly Robitaille (highway). The meeting was taped for Madison TV by Tim Hughes.

At 8:00 am the meeting was called to order by Chairman Ron Sandstrom. [expand title="More Text"]

1. Agenda

Mike Smith makes a motion to approve the agenda. Larry Leonard seconds the motion and the motion passed 3-0.

The Action List is reviewed and discussed.

2. Accounts Payable
3. Minutes

The minutes of 3/24 are reviewed. Mike Smith makes a motion to approve the minutes as presented. Ron Sandstrom seconds the motion and the motion passed 2-0-1 with Larry Leonard abstaining as he was not in attendance at that meeting.

4. Highway Department Report

Kelly Robitaille reports that the F-550 will be taken for inspection today. The International will be taken tomorrow for inspection. Roads are being checked for standing water and punch outs are being made as needed. The level of the water flow at the dam is being watched. The parts from the aluminum sander tub that was intended for rebuild have been brought to McLane’s. Steve McLane has expressed interest in the tub as well. A time will be arranged to bring the unit to McLane’s for pricing. Salt and sand inventories are sufficient. The new storm reports are being used and working well. Truck maintenance is being recorded with the vehicle book for each truck. The fluids are checked regularly. Road crowns are discussed. Lacks of a crown on most of the gravel roads keep the roads from properly shedding water. Road standards will be looked at for review. Madison Highway may be contacted for advice and discussion on road repairs.

5. Road and Driveway Review
6. Water System Planning

The water system walk through is scheduled for April 14th. Attorney Dan Crean has stated that this review may be done as a non-public session based on the homeland security exemption of certain pertinent information regarding the workings of a water system. Attorney Crean advised that the Town of Madison Emergency Management director also be invited to attend the walk through. Ron Sandstrom makes a motion to invite Richard Clark, Town of Madison Emergency Management Director and classify the walk through non-public. Mike Smith seconds the motion and the motion passed 3-0. The Jungfrau pump seals have been replaced. The impellor was not replaced. The SCADA system is working well. Discussion on planning to use the new backhoe for water system work is held. The valve box on Appenvel and the curb stop valve on Lucerne that need to be replaced will be scheduled using VDOE equipment and personnel.

7. Scheduled Appearances
8. Warrant Articles
9. Commissioners Reports

Ron Sandstrom is working on the water system curb stop valve database and the proposed Driveway Ordinance updates.

Mike Smith discusses the Annual Meeting and the receipt of information relating to the Unassigned Fund Balance just prior to the meeting creating an issue for the proposed Warrant funding. Mike Smith makes a motion to move the Annual Meeting to March. Ron Sandstrom seconds the motion. Discussion ensues on the finding of an error made by the field accountant by auditor Tamar Roberts while finalizing the audit. Ability for this to occur any given year is discussed. Probability for such an occurrence is reasonable and such an event has not occurred before. Motion is called to a vote and the motion failed 1-2 with Ron Sandstrom and Larry Leonard against moving the Annual Meeting as it attempts to solve a problem that doesn’t exist.

10. Signature Items
11. Correspondence

12. Administration

A Healthcare Committee meeting will be scheduled. Cost effective options for medical insurance will be looked into. Scheduling a time is discussed. All members; Ralph Lutjen, Treasurer Dinah Reiss, Commissioner Larry Leonard and Administrator Nancy Cole will be present at the Commissioners meeting. The meeting is scheduled for Monday, April 7, 2014 following the Board of Commissioners meeting. The meeting will be posted.

Mike Smith is working on the electric alternatives for additional savings on those costs. Mike Smith discusses Mountain Lake Village District. Setting a meeting with their Board of Commissioners is suggested; water, roads and healthcare could be topics for discussion. Potential productivity of such a meeting is discussed as well as timing for a meeting. Mike Smith makes a motion to have Nancy Cole call Mountain Lakes for 3 dates for establishing a meeting. Ron Sandstrom seconds the motion and the motion passed 3-0.

The document produced by Attorney Dan Crean on the road and easement rights of the District is reviewed. Distribution of a draft document at the public hearing being scheduled for May 24 with the intent to schedule a separate public hearing on the rights of the VDOE when it comes to the roads is discussed. The draft of the social media policy to be reviewed for discussion will be resent to the Board.

The building repair project is discussed. Establishment of potential bidders is discussed and will be worked on. The documents will be distributed. Ron Sandstrom states that the documents are on the website for review.

The grader lease has been received and will be distributed for review. The projected delivery dates for the grader and backhoe will be requested.

Ron Sandstrom will work on the Driveway Ordinance updates to be proposed at the upcoming public hearing. The Water Ordinance proposed updates have been distributed for review and are discussed. Mike Smith will work on establishing a penalty for non-compliance with the update to the Beach Ordinance requiring identification on all vessels placed on the canoe racks at any of the District beaches. The public hearing will be scheduled to begin following the Eidelweiss Property Owners Association’s Annual Meeting that begins at 10 am Saturday, May 24, 2014. Start time will be determined for posting. Backflow prevention proposed updates within the Water Ordinance are discussed. Project details are discussed. Mike Smith makes a motion that he contacts Rick Skarinka of NH Department of Environmental Services to discuss this program. Ron Sandstrom seconds the motion and the motion passed 3-0. Discussion ensues on implementing and administering this project, possible liability for the workings of a homeowner’s equipment, and requiring updates upon a homeowner at the homeowner’s expense.

The Huttwil Bulletin Board is discussed. Jay Buckley has volunteered to work on creating an update to the current VDOE road map to include updates to road names which have occurred since production of the current map, such as Visp Rd. Nancy Cole adds that the bulletin board is in poor shape and could be redesigned to include the proposed updated road map. Design and pricing could be looked into. Ron Sandstrom makes a motion to have this project moved forward for design and pricing to be presented for review. Mike Smith seconds the motion and the motion passed 3-0.

The payroll report is presented. Report and time cards are reviewed and discussed. Mike Smith makes a motion to approve payroll at $4,881.62. Ron Sandstrom seconds the motion and the motion passed 3-0.

13. Old Business
14. Other Business

Electronic billing for water billing is discussed. This will not be pursued at this time but may be done at some point.

15. Public Comments

At 9:35 am Mike Smith makes a motion to enter Non-Public session pursuant to RSA 91-A:3, II (a) employee matters. Ron Sandstrom seconds the motion. Motion is called via roll call, Ron Sandstrom yea, Mike Smith yea, Larry Leonard yea and the motion passed 3-0.

Motions and votes of Non-Public session:

Motion is made to accept Nancy Cole’s self-review and approve a 3% salary increase effective today. Motion passed 3-0.

At 10:05 am Ron Sandstrom makes a motion to exit Non-Public session and adjourn the meeting. Mike Smith seconds the motion. Motion is called via roll call, Ron Sandstrom yea, Mike Smith yea, Larry Leonard yea and the motion passed 3-0.

Respectfully submitted,

Nancy E. Cole
Administrator
[/expand]

[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2014/04/CM032414.pdf"]The Board of Commissioners met at 8:00 am on Monday, March 24, 2014. In attendance were Commissioners Ron Sandstrom and Mike Smith. Also in attendance was Kelly Robitaille (highway). The meeting was taped for Madison TV by Tim Hughes.

At 8:00 am the meeting was called to order by Chairman Ron Sandstrom. [expand title="More Text"]

1. Agenda

Mike Smith makes a motion to approve the agenda. Ron Sandstrom seconds the motion. Ron Sandstrom moves to strike the Non-Public Session from the agenda and approve the agenda as amended. Mike Smith seconds the motion and the motion passed 2-0.

The Action List is reviewed and discussed.

2. Accounts Payable

15 checks for $9,293.96 are presented. Checks and invoices are reviewed and discussed. Mike Smith makes a motion to approve the manifest of 15 checks for a total of $9,293.96. Ron Sandstrom seconds the motion and the motion passed 2-0.

3. Minutes

The minutes of 3/10 are reviewed. Mike Smith makes a motion to approve the minutes as presented. Ron Sandstrom seconds the motion and the motion passed 2-0.

The minutes of 3/17 are reviewed. Mike Smith makes a motion to approve the minutes as presented. Ron Sandstrom seconds the motion and the motion passed 2-0.

4. Highway Department Report

Kelly Robitaille reports that the salt and sand inventories are sufficient. The new storm report has been completed. The number of yards of salt and sand placed are calculated on the new form. This information will allow a cost per storm to be developed. The sander for the Top Kick has been repaired for less than $100. The hardwire kit for the 550 sander has been purchased and installed. Tire chains for the International have broken again. High quality chains at a cost of $400 will be requested for next season. The low grade chains that have been purchased are not cost effective due to constant repairing. Inspections for the trucks will be completed as time and weather allow. The sander parts purchased for the aluminum tub are being brought to McLean’s. The credit for the parts can be used to offset the cost of cutting edges. Fred Gurley is on his way to McLean’s with the parts. Mike Smith makes a motion to sell the parts for credit. Ron Sandstrom seconds the motion and the motion passed 2-0. This week’s work plan includes putting punch outs in snow banks for runoff. Winging back has been getting done. The backhoe has been used to widen roads and clean intersections. Discussion turns to calls from a resident on Visp Rd. Kelly Robitaille reports that a call placed last week from this resident stated that the road needed to be sanded. Upon arrival at the road it was noted that the road was recently plowed and sanded, there were no travel concerns and the car of the caller was in her driveway and not cleared of snow. The resident had not even attempted to leave her driveway when the call for poor road conditions was made. Mike Smith makes a motion to have the office contact the resident. Ron Sandstrom seconds the motion and the motion passed 2-0. Ron Sandstrom discusses the section of Eidelweiss Drive beyond Big Loop Rd. A temporary fix for the potholes will be looked into.

5. Road and Driveway Review
6. Water System Planning

A water system walk-through with the DPW crew, water system operator, and Commissioners will be scheduled once the snow has reduced. The seals on the Jungfrau 25 HP pump are to be changed. Water operator Ray Seeley was waiting for a cost for the impellor for this pump to see if it would be cost effective to replace the worn impellor while the pump was opened for the replacement of the seals. As of today, a cost for the impellor has not been received. Discussion turns to the SCADA system and work needed on other pumps within the water system. A “work session” for the water system will be planned once the walk-through has been completed. Mike Smith makes a motion to schedule the walk-through the date of the next scheduled appearance of Ray Seeley. Ron Sandstrom seconds the motion. The water operator is scheduled to appear next on April 14. Mike Smith moves to modify the motion on the floor to schedule the walk-through April 14. Ron Sandstrom seconds the amendment. Motion, as amended, is voted and the motion passed 2-0. Discussion turns to filming of this walk-through for Madison TV. Attorney Dan Crean will be asked.

7. Scheduled Appearances
8. Warrant Articles
9. Commissioners Reports

Ron Sandstrom reports that he is working on updating the water system card stock database of curb stop valve locations to make the information available on line. Ron Sandstrom makes a motion to redistribute the road rights and drainage easement rights document draft submitted by Attorney Dan Crean for discussion next week. Mike Smith seconds the motion and the motion passed 2-0.

A Healthcare committee meeting will be scheduled. Ralph Lutjen, Dinah Reiss, Larry Leonard and Nancy Cole have been named to participate on this committee.

Mike Smith reports that he will establish a safety committee meeting with the employees. The date has not yet been determined. Mike Smith makes a motion to have the office ask Larry Leonard if he is going to participate in the Madison Library strategic plan as requested. Ron Sandstrom seconds the motion and the motion passed 2-0. Mike Smith makes a motion to request optional dates and times for a meeting with the Mountain Lakes Village District Commissioners. Ron Sandstrom seconds the motion and the motion passed 2-0. The building repair Warrant Article is discussed. Mike Smith makes a motion to have one bid package for the entire project. Ron Sandstrom seconds the motion and the motion passed 2-0. Discussion is held on qualified contractors and identifying from whom bids will be requested. Ron Sandstrom makes a motion to identify 4 potential bidders. Mike Smith seconds the motion and the motion passed 2-0. The Public Hearing that is to be scheduled in May is discussed. Mike Smith makes a motion to have the office investigate the option of holding the Public Hearing following the EPOA Annual Meeting May 24, 2014. Ron Sandstrom seconds the motion and the motion passed 2-0.

Mike Smith discusses the Unassigned Fund Balance and purchasing from the Unassigned Fund Balance. Discussion ensues on cash flow and the Unassigned Fund Balance calculation. Ron Sandstrom outlines that the Unassigned Fund Balance is not a bank account and that it represents the total remaining balance at the end of a fiscal year when one subtracts the liabilities from the assets.

10. Signature Items
11. Correspondence

The NH Municipal Association has sent the weekly legislative bulletin and the monthly NewsLink. The proposed update to RSA 91-A which would require 72 hour advance notice for all public meetings and posting of an agenda, may be tabled so that it will not be acted upon this year.

Jay Buckley has volunteered to work with the Supervisors of the Checklist for updating the VDOE registered voter information.

12. Administration
13. Old Business
14. Other Business

A follow up will be done on the status of the finance application with Volvo for the new road grader.

15. Public Comments

At 9:05 am Mike Smith makes a motion to adjourn the meeting. Ron Sandstrom seconds the motion and the motion passed 2-0.

Respectfully submitted,

Nancy E. Cole
Administrator
[/expand]

[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2014/04/CM031714.pdf"]The Board of Commissioners met at 8:00 am on Monday, March 17, 2014. In attendance were Commissioners Ron Sandstrom, Mike Smith and Larry Leonard. Also in attendance was Kelly Robitaille (highway). The meeting was taped for Madison TV by Tim Hughes.

At 8:00 am the meeting was called to order by Chairman Ron Sandstrom.
[/expand title="More Text"]

1. Agenda

Mike Smith makes a motion to approve the agenda. Larry Leonard seconds the motion and the motion passed 3-0.

The Action List is reviewed and discussed. Dates for review will be added to each area. VDOE Easement and Drainage rights will be added. Social media policy development will also be added.

2. Accounts Payable
3. Minutes
4. Highway Department Report

Kelly Robitaille requests a purchase order for 4 loads of sand. Mike Smith makes a motion to approve a purchase order for 4 loads of sand up to $800.00. Ron Sandstrom seconds the motion and the motion passed 3-0. The new shift storm reports were partially completed by the employees. Kelly Robitaille will work with the part timers on completing this form while on shift. Freezing rain for a period of time between snow accumulations made the plowing and sanding difficult. Salt was not used due to the temperature. The sprockets for the sander chain on the Top Kick have broken. Repair is estimated to be $150.00. The 550 sander is smaller and requires reloading much more frequently. The hills were sanded with the 550, but it took additional time. The new controls for the 550 sander are in and will be installed. Overall, the shift work went well. Only one call was received during the storm. Mike Smith makes a motion to allocate up to $200 for parts for repair of the Top Kick sander. Ron Sandstrom seconds the motion and the motion passed 3-0. Sander sizes and the benefits of the larger sander in the Top Kick are discussed. Trucks, maintenance, and tracking of repair costs are discussed.

5. Road and Driveway Review
6. Water System Planning

The cost for the impellor for the Jungfrau station 25 HP pump has not yet been received. This will be followed up on with Integrated Water Services. Estimate for the replacement seals and replacement pump option has been requested for the Summit station. Muddy Beach engineered upgrade drawings and SCADA communication issues are discussed. Upgrade for Jungfrau pump station and 2013 vote to approve that project at the Annual Meeting are discussed. Shoveling of pump houses is discussed. Hiring of someone to handle this work will be actively pursued in the fall. Larry Leonard makes a motion to reschedule the April 12th Public Hearing to May. Mike Smith seconds the motion and the motion passed 3-0. Ordinances for water system and driveways are to be reviewed for the hearing.

7. Scheduled Appearances
8. Warrant Articles
9. Commissioners Reports

Larry Leonard discusses adding the Monday morning meeting schedule to the website. This will be added to the home page.

Ron Sandstrom reports that he has updated links on the website to include the Eidelweiss Property Owner’s Association. The email distribution lists for SCADA alarms and messages from the answering service have also been updated.

Mike Smith recommends setting up a meeting with the Commissioners from Mountain Lakes Village District for a discussion on and review of processes.

10. Signature Items

Treasurer Dinah Reiss has the signature card updates for the bank accounts. New banking regulations will require each Commissioner to go to the bank with identification so that the form may be notarized.

11. Correspondence

The social media draft policy information has been distributed and will be reviewed.

NH Municipal Association has sent the weekly legislative bulletin. The proposed changes on the Right to Know law will be voted on next week. The proposed regulations will increase the time required for posting of a meeting to 72 hours and require posting of an agenda.

Primex has sent notice that their annual meeting will be May 21-23, 2014.

Tad Dziemian of White Column Solutions has sent information on the change of electric supplier to First Point Power.

12. Administration

The payroll report is presented. Report and time cards are reviewed. Mike Smith makes a motion to approve payroll at $6,720.02. Larry Leonard seconds the motion and the motion passed 3-0.

13. Old Business
14. Other Business

The agenda is discussed. ‘Upcoming milestone dates’ could be removed as it is now tracked on the Action List. Mike Smith makes a motion to remove the upcoming milestone dates from the agenda and track on the action list. Larry Leonard seconds the motion and the motion passed 3-0.
Posting of roads is discussed. Mike Smith makes a motion to post the roads for weight restrictions. Ron Sandstrom seconds the motion and the motion passed 3-0.

15. Public Comments

Treasurer Dinah Reiss volunteers to take the first steps on looking into the benefits of moving water operations in house and development of a strategy to implement this change. An overview of how the transition would be completed will be drafted for review.

At 9:25 am Mike Smith makes a motion to enter Non-Public session pursuant to RSA 91-A:3, II (a) employee matters. Larry Leonard seconds the motion. Motion voted via roll call; Ron Sandstrom yea, Mike Smith yea, Larry Leonard yea and the motion passed 3-0.

Motions and votes of Non-Public session:

Ron Sandstrom makes a motion to increase Kelly Robitaille’s hourly wage to $17.00 effective with this payroll processing. Mike Smith seconds the motion and the motion passed 3-0.

At 9:35 am Mike Smith makes a motion to exit Non-Public session and adjourn the meeting. Larry Leonard seconds the motion. Motion voted via roll call; Ron Sandstrom yea, Mike Smith yea, Larry Leonard yea and the motion passed 3-0.

Respectfully submitted,

Nancy E. Cole
Administrator
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[gview file="http://69.89.31.68/~vdoenhor/wp-content/uploads/2014/04/CM031014.pdf"]The Board of Commissioners met at 8:00 am on Monday, March 10, 2014. In attendance were Commissioners Ron Sandstrom, Mike Smith and Larry Leonard. Also in attendance were Kelly Robitaille (highway), Treasurer Dinah Reiss, Mike Ouellet of Chadwick-BaRoss and water operator Ray Seeley. The meeting was taped for Madison TV by Tim Hughes. Commissioner Larry Leonard arrived at 8:03am. Commissioner Mike Smith left the meeting at 8:25 am. Water Operator Ray Seeley left the meeting at 8:30 am. Mike Ouellet of Chadwick-BaRoss arrived at 8:35 am.

At 8:00 am the meeting was called to order by Chairman Ron Sandstrom. [expand title="More Text"]

1. Agenda

Ron Sandstrom makes a motion to move scheduled appearances first, beginning with Ray Seeley. Mike Smith seconds the motion and the motion passed 2-0.

2. Accounts Payable

8 checks for a total of $6,916.95 are presented. Checks and invoices are reviewed and discussed. Ron Sandstrom makes a motion to approve 8 checks for $6,916.95. Larry Leonard seconds the motion and the motion passed 2-0.

3. Minutes

The minutes of 2/11 are reviewed. Ron Sandstrom makes a motion to approve the minutes of 2/11 as presented. Larry Leonard seconds the motion and the motion passed 2-0.

The minutes of 2/19 are reviewed. Ron Sandstrom makes a motion to approve the minutes of 2/19 as presented. Larry Leonard seconds the motion and the motion passed 2-0.

The minutes of 2/25 are reviewed. Ron Sandstrom makes a motion to approve the minutes of 2/25 as presented. Larry Leonard seconds the motion and the motion passed 2-0.

The minutes of 2/28 are reviewed. Ron Sandstrom makes a motion to approve the minutes of 2/28 as presented. Larry Leonard seconds the motion and the motion passed 2-0.

The minutes of 3/3 are reviewed. Ron Sandstrom makes a motion to amend Other Business report to read ‘upcoming goals and objectives for the District’ and approve the minutes of 3/3 as amended. Larry Leonard seconds the motion and the motion passed 2-0.

4. Highway Department Report

Kelly Robitaille reports that sand and salt inventories are good at this time. A storm is expected Wednesday into Thursday with 6-12 inches of snow predicted. All trucks are ready for the impending storm. The International is due for inspection and will be sent as soon as possible. The International tire chains need to be repaired or replaced. The cost will be looked into, but is expected to be less than $200. Worksheets for the storm report information have been placed in each truck. Each employee will be expected to complete a report for their shift(s). Kelly Robitaille will compile the information provided onto a final storm report for submission. Part time employees are being instructed that they are not to add fluids to any truck. The full time employee on shift will be responsible for any fluid additions to vehicles. The kit to hard wire the 550 sander has been ordered but not yet received. Opportunities to alter the materials used to create longer lasting harder travel surfaces will be explored. Steve McLean of McLean’s Trucks has stated he will give the VDOE credit for the unused sander parts purchased previously. Returning the parts to McLean’s will be scheduled.

5. Road and Driveway Review
6. Water System Planning

7. Scheduled Appearances

Water Operator Ray Seeley advises that the wrong seals were received for the Jungfrau pump. The correct seals are expected this week. The work at the water line for 15 Presidential View is discussed. The line was found to be insulated but had frozen 15 to 20 feet prior to the curb stop valve. A couple of frozen spots were located while defrosting the line. A bleeder was installed at the curb stop valve. Work on this will need to be completed in the spring. Project documentation is discussed. Ray Seeley advises that pictures were taken and will be sent to the office. Ray Seeley mentions placement of coordinates onto VDOE tax maps. Ron Sandstrom states that the raw data is to be provided. The sequel server with the VDOE card stock will be updated and put back on line. Pumps are discussed. Muddy Beach has been put on line and has not had the communication error issues that were being experienced. The seals at the Summit could be replaced. Alternative would be to replace the pump with a 3 phase that could be added to the SCADA system to monitor the tank level for the Summit Pressure zone. This tank is not currently monitored by the SCADA system. Ron Sandstrom discusses obtaining quotes for projects as all projects will need to remain within the budget or be proposed as an article for next year’s Warrant. Mike Smith makes a motion to obtain the price for replacing and installing the seals on the pump at the Summit and to obtain the cost of a single phase pump with 3 phase control panel. Ron Sandstrom seconds the motion and the motion passed 3-0. Ray Seeley will provide this information. One pump at Muddy Beach has a bad bearing and has been off for many years. The design for replacing the pumps at Muddy Beach with a skid will be pulled for review. Oak Station has one pump with a leaking seal. This will be quoted for repair. The water budget is reviewed. Ray Seeley outlines potential savings within the buildings themselves such as insulation for heat retention. Mike Smith informs Ray Seeley that off-peak hour for pumping is being looked into and may contribute a cost savings. The Water Ordinance is discussed. Ray Seeley is informed that he should submit any suggestions for alterations within the document that he may have. Development of a strategy for implementation of Water System Master Plan items is discussed. Spring valve repair projects are outlined and discussed. Documentation on all repairs is stressed. Discussion on the use of VDOE personnel and equipment for planned projects is held. Documentation for the Huttwil project will be sent to the office.

Mike Ouellet of Chadwick-BaRoss outlines that the new Volvo grader will send information to the VDOE computer automatically for any service needs. Discussion is held on the backhoe to be purchased also having this capability. Mike Ouellet informs the Board that for the backhoe this would be an option and cost would be around $10,000. Upcoming compliance changes for EPA regulations will alter the engines of heavy equipment going forward. Recommendation is made to order the road grader now so that it will be completed prior to the changes going into force. Payment options and timing are discussed. The grader will take 10 weeks for production and outfitting. There is also 8 to 10 week lead time for the backhoe. Treasurer Dinah Reiss cautions the Board on cash flow and payment timing. Mike Ouellet outlines that the backhoe could possibly be delivered for July 1 with a payment due date of August 15. The financing and options for payment timing will be reviewed and looked into by Mike Ouellet and he will advise of any other options after discussing the situation with his corporate offices. Ron Sandstrom makes a motion to commit to purchase of the road grader today. Larry Leonard seconds the motion and the motion passed 2-0. Maintenance for the equipment is discussed. Mike Ouellet informs the Board that there is a maintenance program in place close to here that would allow Volvo to easily respond to any needs with the equipment. Discussion on committing to purchasing both pieces of equipment is held. Training of employees on the equipment is discussed. Mike Ouellet states that Volvo will train the employees when the equipment arrives. Additional training is also available through the UNH Road Scholar program. Larry Leonard makes a motion to sign the purchase orders for both the grader and the backhoe. Ron Sandstrom seconds the motion and the motion passed 2-0.

8. Warrant Articles

9. Commissioners Reports

Ron Sandstrom reviews the framework for the 2014 District goals. The detail of the document is to be reviewed for discussion. Overview of highlights completed and discussed. RSA 91-compliance is reviewed and discussed.

Larry Leonard discusses potential electricity savings by swapping to an independent supplier. The automatic return to PSNH is in the contract. Larry Leonard makes a motion to approve the 7 month contract for electricity supply with First Point Power. Ron Sandstrom seconds the motion and the motion passed 2-0. Nancy Cole will notify White Column Solutions and authorize the necessary paperwork.

10. Signature Items

The NH Department of Revenue MS-32 is presented. Form is reviewed and discussed. Ron Sandstrom makes a motion to sign the MS-32. Larry Leonard seconds the motion and the motion passed 2-0.

11. Correspondence

2013 District Clerk Dorothy Wondolowski has sent a notice of apology for missing the Annual Meeting.

Health Trust has sent two checks representing refunding overpayment of premiums from 2012. This refund is secondary to the 2013 Secretary of the State review of the LGC.

The NH Municipal Association has sent the weekly Legislative Bulletin.

Granite State Analytical has sent the March bacteria test results. Results are clean.

12. Administration
13. Old Business

The water and driveway Ordinance update proposals are to be reviewed.

14. Other Business

Backflow prevention testing for residences attached to the water system is discussed. A document from the manufacturer states that testing of these devices is not needed; the homeowner is responsible for any pollutants that may contaminate the water secondary to a cross connection. Should a program be put into place certifying these devices, the District may be exposed to additional liability and caution proceeding is advised.

15. Public Comments

Treasurer Dinah Reiss discusses cash flow and Tax Anticipation Note (TAN) information. She will obtain the information from the bank on taking of a TAN as it has been many years since the VDOE has taken one. The information will be distributed for review and discussion should a TAN be needed.

At 10:00 am Ron Sandstrom makes a motion to adjourn the meeting. Larry Leonard seconds the motion and the motion passed 2-0.

Respectfully submitted,

Nancy E. Cole
Administrator
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