The purpose of this policy is to clarify the times that the office will be open for walk in business and to outline the operational hours of the village district office. 

The district office is expected to be operationally staffed Monday - Friday 7:30am to 3:30pm.

Emergency response is available by call-in seven days a week twenty-four hours a day.

Public Records may be viewed during regular walk-in office hours or by appointment or requested by email or us postal email.

To assist property owners and make the office accessible, the following times are scheduled for walk in business.

• Monday, Wednesday, Thursday & Friday 7:30 am to 3:30 pm.
• Tuesdays from 7:30am-8:30am and from 1:00pm-3:30pm

During Commissioner meetings or District Committee meetings the office is closed to the public for walk in business.

Scheduling Office appointments is highly recommended and preferred.

Additionally, the office may be closed with or without notice due to illness or personal time off requests.

[gview file="https://vdoe-nh.org/wp-content/uploads/2018/06/bid-requirement-policy.pdf"]

BID REQUIREMENT POLICY

The Village District of Eidelweiss will use the State of NH established governmental guideline as the maximum dollar amount of a contract that may be awarded without an open bid.

For 2017, this dollar amount is $35,000.

This policy will be updated to reflect any change made by the State of NH Legislature to RSA 447:16.

This policy is hereby adopted this 30th day of January, 2017.

Ron Sandstrom,  Mike Smith,  Larry Leonard
Board of Commissioners

[gview file="https://vdoe-nh.org/wp-content/uploads/2018/06/Road-Water-issue-notice-policy.pdf"]  Road and Water issue Notification Policv
It is the policy of the District that all notifications of any road or water issue be distributed to the VDOE
Emergency Notification list at the first opportunity of the recipient of the information.
Upon receipt of notification, an email is to be sent to the office with the subject line of "Emergency
notification". This email will automatically forward to the mail list.
The Emergency Notification list shall consist of the Office, Board of Commissioners, Administrator,
Water Operator and/or Highway Foreman as necessary.
This policy shall apply to all notices received by any personnel or contractor in any form; in person, by
phone, or by email.
Adopted by the Board of Commissioners May 15,2018
Mike Smith     Ron Sandstrom       Ralph Lutjen

[gview file="https://vdoe-nh.org/wp-content/uploads/2017/10/91-A-policy.pdf"]91-A Policy and Procedure Statement
The Village District of Eidelweiss (VDOE) recognizes the purpose of New Hampshire 91-A is “to ensure both the greatest possible public access to the actions, discussions and records of all public bodies, and their accountability to the people.” The VDOE supports complete transparency of its governmental actions and its records by being responsive to requests for documentation.
The purpose of this Policy and Procedure Statement is to state the VDOE’s practices it employs to fulfill its obligations under the requirements of 91-A.
The VDOE publishes notices and a number of items of public interest on its web site. Commissioners meeting minutes and other meeting minutes are available on this site.
Requests for Documentation
A request may be submitted in writing delivered in person to the VDOE office, by mail or by email. The request must clearly state in sufficient detail the documentation requested. All requests need to relate to a recognizable record and not a generalized or open ended matter. Requests for documentation will be responded to within five business days from the date of receipt of the request. Any request sent after business hours, on a weekend or holiday will be considered received at the beginning of the next business day. Should any requested document not be available within five business days, the requester will be notified in writing with an anticipated date upon which the documentation will be available. The documentation provided will encompass only existing records and not any analysis or calculation of documentation to arrive at the information requested.
To the extent readily possible, the VDOE will provide the requested documentation by email, if requested. Requests that involve printing will be taken care of by printing up to twenty pages at a cost of 25 cents per page. If the volume is above twenty pages, the VDOE will provide the documentation on a flash drive supplied by the VDOE. The flash drive is at a cost to the requestor.
Record of 91-A Requests
THE VDOE will maintain a file of all 91-A requests that has a copy of the requests and responses, including the date the documentation was provided
This Policy and Procedure Statement supersedes and replaces any other earlier policy on this subject.
Signed:

Mike Smith Ron Sandstrom Ralph Lutjen
Date: December 19, 2017

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Summary: All metal culverts and any other metals removed from VDOE property during authorized highway or water system work which are determined to be scrap are to be brought for scrap value, paid to the VDOE, as soon as is reasonable upon completion of the job in which the culvert was removed or other metals were obtained

[gview file="https://vdoe-nh.org/wp-content/uploads/2016/07/Metal-Recycling-Policy.pdf"]