[gview file="https://vdoe-nh.org/wp-content/uploads/2017/10/AssetMngmnt-05-17-17.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Asset Management Committee Meeting
May 17th, 2017

The Asset Management Committee met at 1:00 pm on Wednesday, May 17th, 2017. In attendance were Committee members Dinah Reiss, Nancy Cole, Tommy Gunn, Ralph Lutjen and Mike Smith.

At 1:02 pm the meeting was called to order by Chairwomen Nancy Cole

Mike Smith makes a motion to approve the minutes from March 16th as written, Ralph Lutjen seconds and all in attendance were in agreement and voted yes. No coffee or refreshments were provided, very sad.

Nancy Cole makes a motion to approve the agenda. Mike Smith seconds. Motion passed 5-0.

1. Data Collection – Remaining CSV’s – The data collection from 2016 was discussed and its status. Most items are up to date with a few sheets from the curb stop value effort require in putting, should be completed by next meeting. 14 cards remain for CSV locating, Tommy and Mike to work in the spring.
2. Data Entry – Web Site Development – Excel export – culvert sheet – Ron has finished the programing of the culvert sheet, Nancy will follow up on next steps.
3. Mapping Project – update after spring collection of information is complete.

Other Business:
1. CIP for Trucks & Equipment - Much discussion was had on the F550 vs a new Telstar, as well discussion on replacement of equipment, back-hoe, grader etc. Various scenarios were discussed for estimating the time, dollars to be accrued for the capital reserve fund and need. Ralph has requested a single sheet or summary be prepared for the commissioners to review and to prepare for presentation at next year’s annual. meeting
2. CIP for Water – deferred to next meeting
3. CIP for Roads – deferred to next meeting
4. CIP buildings and grounds – Similar to trucks and equipment a sheet will be prepared for recommended improvements and replacements to be included in the capital reserve fund.

Establish Next Meeting – Next meeting scheduled for Wednesday May 24th @ 1:00 PM

At 2:10 pm Nancy Cole makes a motion to adjourn the meeting. Mike Smith seconds. Motion passed unanimously.

Respectfully submitted,

Tommy Gunn
Committee Member